Notarize Autograph Record with airSlate SignNow

Face to face signed electronically

welcome to Otto's digital transformation series this is the third in our series with a focus on remote online notarization commonly known as Ron we hope that you've had the opportunity to view our first two videos introduction to digital closings and digital closings a closer look as we covered in our second video if your state law permits notarization may have three possibilities traditional notarization in personal electronic notarization and remote online notarization traditional notarization is when the notary and sign are face-to-face executing the documents with an ink to paper signature for an impersonal electronic notarization the notary in the sign or a face-to-face and instead of ink to paper the documents are signed electronically and the notary seal is electronically affixed to the document for remote online notarization the notary in the signer are connected by means of real-time audio-visual communication technology and the documents are signed electronically and the notary seal has electronically affixed to the document so with remote online notarization how does this typically work the process of Ron must include credential analysis signer identification capturing and maintaining a recording of the notary process electronically tamper sealed documents audit trails and record storage credential analysis involves a third party aiding the notary to ensure the validity of a government-issued ID this includes verifying the security features on the ID such as fonts Holograms or barcode information to ensure the IDS not fraudulent in addition the ID is inspected for tampering or damaged signer identification involves a third party affirming the identity of an individual using public or proprietary data sources which may include knowledge based authentication questions knowledge based authentication questions also known as kba is a process wherein the signer is asked a series of questions about their identity in history the questions have a very strict time limitation as well as a limit of two attempts for question making it difficult to simply guess or research the answers capturing and maintaining or recording the requirements for recording the natural act include a continuous synchronous audio and video feed with good clarity such that all scientists can be clearly seen and understood at all times in addition we need an audit trail documents completed as a part of the remote online notarization should include an audit trail that records the significant actions taken by all signers and the notary along with a time date stamp after the completion each document needs to be tamper sealed tamper seal allows us to ensure that any subsequent change or modification to the electronic document would be evident finally we must have a storage the notary used to maintain an accurate and reliable journal with safeguards for information security and privacy and will include a copy of the audio video recording where applicable currently we have 22 states that have Ron legislation with an additional 10 to 12 States expected to join next year our recommendation is that you contact your state land title Association or Secretary of State to determine if your state has authorized Ron and published guidelines for implementation if you're interested in understanding Ron legislation the Mortgage Bankers Association and Alta collaborated to prepare model legislation that would provide the framework for any state to adopt remote online notarization the model legislation and other documentation is available for your review on the Alta website why is understanding Ron important remote online authorization presents us with a strategic opportunity to provide our customers with the flexibility and efficiency that technology is bringing to our industry the convenience of closing remotely is especially important to those that are away by choices on a vacation or a way serving our country the real estate transaction does not have to be delayed or complicated by requiring a face-to-face execution of the documents being prepared for Rohm when your state permits remote online transactions is strategic and offering digital solutions to your customers and allows us to remain competitive in our market we invite you to join Alta for our first digital bootcamp in Phoenix on December 11th and 12th the digital bootcamp will be an interactive workshop for you and your team to grow your skills and learn effective best practices in implementing digital products including remote online notarization you may register meetings alte org digital bootcamp registration is now open