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hi this is Laura with at your service Mobile Notary and coach me Laura comm and today I want to start at the beginning something that doesn't get explained in great detail when we go through our training to become a notary because typically we recommend when you get your Commission packet just go on down to the county clerk and you'll take care of everything but there are some things that you need to take care of a little differently considering how things are today what's recommended now is that you mail in your oath of office and your bond for filing and the filing fees now that isn't gone into much detail because typically we like to just go on down there and take care of everything but the county clerk's offices are closed to the public they may be inside processing mail and recording electronically deeds but they are not allowing us to come in to take care of our business so let's talk about how we get that done I'm gonna start with your secretary of state package that package is going to come to you and there'll be a cover letter that says congratulations you are a notary public it will also have detailed instructions and let me repeat detailed instructions you need to follow all of them if you want your paperwork to be processed the first time so the packet will have its congratulation letter with details on top underneath that is going to be your Commission certificate and on your Commission certificate you will find your term of office and the first date is called the commencing date which is the first date it will be effective and you will have 30 days from that commencement date to get the process completed now underneath that you will find two oath of office certificate forms and both of them will need to be filled out but you need somebody to administer the oath to you so that means your need to get in front of a notary who can administer that oath of office to you and that notary needs to be located in your principal place of business so if you're self-employed like I am you'll probably choose the same County that you live in but if you're working for an employer who paid for you to be in a notary then think about this if you're gonna do at least 50% of the notarization x' for the employer then that's the county you'll want to choose as your primary place of business so now you've got yourself in front of a notary and you're going to take the oath of office the oath is write on the form you'll raise your right hand and you'll take that oath of office now what's interesting is it doesn't say the office of the notary specifically we're gonna uphold the Constitution for the state of California and it's the same oath that even higher level of public officials will take now once I'm done saying this to the notary the notary needs to fill out the certificate form for the oath of office now this is where it gets a little tricky for us particularly in California it looks like a giraffe but it's not it's really a certificate form design for the oath of office so if you're the notary make sure you don't add anything to it don't strike it don't add it you're at certificate it is actually an oath and an oath is a notarial act in its own right in your journal you'll write oath as the notarial act and on the name of the document it will be office for notary public now once you get this taken care of you have to go to step two step two is going to be mailing the oath of office forms that have now been notarized along with your bond do you have the bond because you need that to go with it the bonds you get not from the Secretary of State's office you get it from an admitted surety insurer now many of you probably purchased it from the National notary Association and either separately or as part of a kit of supplies either way they are notified when your commission comes and when that happens they can produce your bond until that time they cannot now if you don't receive it from the nna within a few days following getting your commission packet check in with customer support to make sure they got that notification if not it's easily remedied by scanning a copy of your commission certificate over to them and then they can release your bond now once you get the bonds in the mail you'll want to make a photocopy of it you're going to send not only the bond but a copy of the bond now make sure before you put that in the envelope that you've signed it where it says principal all right then you'll make your copy and now you have two copies why do you need a copy when you're sending the original you're gonna put a cover letter to go with that copy and ask for a conformed copy meaning one that's been stamped that demonstrates it's been filed that will be your proof that your Othon bond have been filed with the county clerk's office so it's really important that you do that if you don't and by the way include a stamped self-addressed envelope you will never get the proof and you need the proof in order to start notarizing that's your cue that you're good to go without it you don't know if you have a valid Commission so it's really important that you take care of that step so what are you mailing in you're mailing in to certificate forms with your oath of office and to sign bonds the original and the copy with a cover letter that says I'd like to conform to copy back as my proof and one stamped self-addressed envelope all of that together needs to go to the county clerk's office and then it might be a few weeks before you get back your proof in the meantime you can send your authorization to produce your stamp called a certificate of authorization to whoever the vendor is if it happens to be the nna we'll go ahead and melt off to them because they need the original you can make a copy and keep it for yourself but they need the original and then they can produce the stamp but if you get the stamp first don't start notarizing you have to wait for your filed copy of your bond to come back to you and there was one other thing I didn't mention yet and that is in that envelope you need to check and that check is gonna be made out to that county's office and how much is it I don't know every County is a little different so go on their website to find out what the cost to file the bond is and it could be anywhere from twenty to thirty dollars and then make the check out to them and include that in the envelope again no check no file bond coming back to you once that comes back to you as your proof now your a valid notary with a valid Commission and you can start notarizing you are good to go alright so remember these things right now if you can't go to your County Clerk make sure you have your oath of office administered by a notary in the county where you're going to file to make sure that you have your bond make a sign it make a copy of it and create a letter asking for it conform to copy and three include a check payable to the county clerk's office all of that needs to be in there all right so I hope this has been helpful for you I know it's a difficult time for us right now as notaries but there are steps we can continue to take to move us forward in becoming a valid notary until the next time make it a good one