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hello and welcome to three tech tools every Mobile Notary needs if you're looking to make money with your notary Commission it is important that your business is as flexible as possible meaning you're available to provide notary services whenever and wherever needed in order to be mobile you need to create a virtual office there are many advantages of having a virtual office especially for notaries here are three number one it allows you to work whenever you like from wherever you are number two less overhead means decreasing cost of a brick-and-mortar office and number three increased productivity when you begin your search for tech tools for your virtual office you should assess your needs do you want tech tools that are inexpensive or is speed of the equipment the biggest deciding factor or do you want the highest quality product on the market having all three of these factors in a product is not feasible so you will need to decide which of the most important features that you need to get started and which features you can delay in adding until later so out of the three factors which - do you value more cheap is preferred but be leery of quality when skirting price better quality is great but this comes at a cost and fast as fun but not always as effective okay you got all of that let's discuss the first tech tool every Mobile Notary needs this should not come as a surprise since notaries deal with a large amount of documents on a daily basis but the first tech tool is a printer scanner when looking for an ideal printer or scanner you should make sure it has the following features connects easily to wireless networks is lightweight for easy transportation I mean remember you will be mobile so you'll be transporting this printer scanner wherever you go and finally make sure it prints 25 copies per minute at the minimum here is a list of printers that meet those required features we just mentioned these are not the only printers that meet the qualifications and the n/a is not endorsing any of these printers over any others we highly recommend you research printers yourself of course however the speaker who presented this information at in n/a 2018 has used each of these printers and has suggested these three meet the criteria of cheaper better or faster the first is an HP model 4:01 deaynni it has an average price tag of 250 dollars the printer cartridge runs about 13 dollars and the machine can print 35 pages per minute the second model is an HP also model 6:05 in its price is much higher than the first with average price tag of 775 dollars and the printer cartridge around $200 because this is a LaserJet printer however you are getting a much faster machine that can print up to 58 pages per minute almost double than the first and a much higher quality of print because it is laser the third one on this list is a scanner only the price tag is around $475 and can scan up to 25 pages per minute but this allows you to clean up the clutter of paper documents and scan them to your cloud-based storage area this is an essential piece of equipment for any virtual office ok those are just a few recommendations for printers and scanners but once again you should research these products extensively before you invest in one now let's move on to the second tech tool every Mobile Notary needs tech tool number two is a records management system also known as a RMS while the name might not ring a bell you probably know what it consists of a RMS is basically a virtual filing cabinet it is a way for you to store all of your documents including emails and receipts without having to lug around a heavy filing cabinet all of these files will be stored in the cloud the advantage of having a RMS is that it allows you to access your personal files you saved no matter where you are doing business this helps you stay organized and ensures you never forget an important document at home or at your brick-and-mortar office and perhaps the best part of a record management system some RMS companies have basic storage plans that are completely free or if you want more storage and options plans go as low as $7.99 a month so this is a low-cost way of staying organized and it ensures your virtual office is truly virtual there are several rms companies so feel free to research them on your own however our expert workshop speaker recommends Evernote as you can see here there are many advantages of using a rms like evernote evernote allows you to get organized allows you to take your files with you and access them quickly syncs between your computer and smartphone saves webpages and many more options also for security purposes it allows you to lock your mobile app with a passcode Evernote also integrates seamlessly with your email your computer and smartphone provides Web clipping services so you can save webpages and allows you to share content with any colleagues you choose as you can see from all the options available to you having an RMS is critical to the success of any virtual office and they must have for every Mobile Notary the third and final tech tool we will discuss in this video is a smart phone scanner if you are looking at reducing initial costs and you want to avoid carrying around a desktop scanner then a smart phone scanner is a great option for you a smart phone scanner like turbo scan can turn your mobile phone into a powerful scanner for documents receipts photos and more you can download this app whether you have an iPhone or an Android device it also integrates easily with your email AirPrint Evernote Dropbox iCloud Drive Google Drive etc it also has an ultra-fast processing and allows you to scan a page in just four seconds and there you have it those are the three tech tools every Mobile Notary needs as you can see it doesn't take much to set up a virtual office and take your business opportunities to the next level a special thanks for this content goes out to our expert conference workshop speaker mark Roy he is the owner of Noda Roy LLC and is a notary signing agent he also has 30 years of experience in the technology industry so he has a lot of insight in creating virtual offices thank you and stay tuned for more premium content to come [Music] you