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this video is designed to walk you through your duties as election officials on the election day it is divided into modules with each model covering different election activities module 1 the polling team at a polling unit P you there shall be a minimum of four officials comprising presiding officer PL ballot paper issuance and overseer assistant presiding officer apol1 verification and statistics assistant presiding officer APO to register check and incan assistant presiding officer APO 3 he'll controller a polling unit with Valentin points VPS comprises four appeals in each voting points with a presiding officer overseeing the polling unit their functions are as follows assistant presiding officer APO VP ballot paper issuance and overseer assistant presiding officer APO 1 verification and statistics assistant presiding officer APO to register check and incan assistant presiding officer APO 3q controller APO 1 apo tou and APO 3 shall work under the supervision of APO VP module 2 duties of poll officials the presiding officer Pio is in charge of all activities at the polling unit on the election day including polling sorting and counting of votes as well as announcements of the election result at the PU 1 check the livery of and effects all materials and equipment for election from the Supervisory presiding officer SPO and ensure their security particularly the sensitive materials such as the ballot papers and resort forms sue must be at the polling you need at least one hour before official commencement of polling to set up the polling unit three coordinates activities in the voting points VP's under his or supervision for conducts voter education before polling five issues ballot papers to voters and ensures that vote has dropped some printed ballot papers into the appropriate ballot boxes six returns all election materials other than the result sheets and the card reader to the SPO for delivery to the EO after polling seven delivers the card reader and completed result sheets to the registration area collation officer ra ce o-- eight report any security incidents to the security agents at the polling unit and where necessary invites the police or security agents to maintain order keep the peace or arrest any person committing an offense nine documents adverse incidents using incident report form and informs the appropriate authority ten responds to calls from the election Operations Support Center e OSC for periodic updates on progress of the election and threats the APO one one works under this provision of the P o or APO VP to assist with collection of election materials from the SPO three assists with the return of election materials to the SPO four verifies enough kids the voter using smart card reader as cr5 fills the gender and disability status for each voter in the PWD voter information and statistics for EC for th the APO 2-1 assists with the collection of election materials from the SPO su confirms that the vote has details in the PVC are contained in the register of voters and ticks the appropriate box by the hotel's name before polling 3 applies indelible ink to the court record of the appropriate finger of the voter before voting for completes forms EC 4 th PWD vote has information and statistics PU of vp5 assist in the preparation and sorting of the ballot 6 assists with the return of election materials of the SPU at the close of Paul the APO 3-1 ensures orderly queue in of voters to arrange each separate queues for male and female in areas where the mingling of both male and female in the same queue is not allowed the APL vp1 supervises the conduct of all activities during polling sorting and counting in the voting point VP 2 acts for the PIO at the voting point 3 regulates the conduct of voters at the voting point vp 4 decides in all cases reported to him or by the AP AP or 1a p o2 and apo 3 module 3 Election Day activities receiving election materials one receiving non sensitive election materials before commencement of the election the presiding officer Pio shall step one received non sensitive items from the Supervisory presiding officer SPO step 2 verify that all materials have been received the assistant presiding officers apos shall assist in doing this see check list of non sensitive materials step 3 record all items received on from EC 25 be election materials checklist in the polling unit booklet step 4 sign as appropriate to receiving sensitive election materials the PIO shell step 1 receive sensitive materials for the polling unit from the Supervisory presiding officer SPO step2 record on form EC for TE ballot paper account on verification statement in the polling you need booklet the serial number range of the ballot papers and total quantity of ballot papers for each type of election received from the Supervisory presiding officer has P o step 3 check the materials to ensure they are complete three checklists for presiding officer forms EC 17 EC for th e c 6 t-- e ET c polling unit booklet from EC it's a series for each election polling zone posters voting process posters and poor results posters register of voters ballot papers ballot boxes and seals envelopes to virus indelible ink stamp to stamp pads voting cubicles INEC bag glue paper tape list of political parties contesting elections with names of your contestants or candidate smart card reader SCR twine for crowd control module for setting up the polling unit on Election Day the PIO with ease or polling team shall step one remove all campaign materials if any from the polling unit step 2 hang up posters such as polling zone polling unit correct fingerprinting and voting process posters ECC step 3 sets up the layout of the P you of VP in accordance with approved layout step 4 arrange the tables and chairs to facilitate easy access for hotels in line with the Commission's approved format step 5 set up the voting cubicle in such a way that the voter can mark your ballot papers in secret step 6 place one stamp pad in the voting cubicle for use by the voter to thumb the ballot papers step 7 place the register of voters indelible ink and biro on the table for use by the assistant presiding officer APO - step 8 place I next stamp stamp pad and biro on the table for used by the PU or APO VP step 9 check the smart card readers for personal readiness step 10 open the ballot box and display it in full view of all persons at the polling unit of voting points to show that the ballot box is empty step 11 lock the ballot box with a seal provided and place it in the open and most suitable position within the polling unit of voting point step 12 place them sadler papers intended ballot papers on the table step 13 allow the accredited polling agents observers and journalists to observe proceedings at polling unit now let us look at the setup for polling in a stand-alone polling unit this is the security personnel to provide security for the polling unit and this is the APO 3 in charge of queuing here is the entrance of the polling unit this is APO one for verification and statistics this is the APO 2 for register check and ink in and this is the presiding officer these are party agents of the political parties present these are the accredited observers these are the votes in cubicles and here are the ballot boxes this is the exit from the polling unit clean up and here is another security personnel covering the exit this is the setup of a stand-alone polling unit note if an APO VP is posted to a voting points VP within a polling unit P you he or she shall receive debriefing as well as collect all materials for the VP from the SBU or the PEO of the P you module 5 pauline procedure this is continuous accreditation and voting at 8 a.m. the presiding officer shall step 1 introduce the poll officials on polling agents present and explain the polling procedure step to allow voters into the polling unit of voting points in an orderly manner or queue notes separates the male and female where the culture does not allow the million of male and female in want you step 3 declare the polling unit open for polling the APO one shall step one request for the PVC of the voter step to match the photo grab PVC to the volta step 3 read the PVC using the smart card reader to verify that the PVC belongs to the voter and that the polling genie details in the PVC correspond with those of that polling unit step 4 request the voter to place the appropriate finger in the place provided on the smart card reader for authentication step 5 on verification by the smart card reader proceed to a period suit to document the gender of the voter and indicates where applicable any physically challenged person using PWD voter information and statistics form EC for th the verified unauthenticated voter shall then present himself or sell to the APU to register check an incan the appeals who shall step one request for ease or permanent voters card step 2 check the register of voters to confirm that the voters name details and voter identification number VI n are as contained on the register of voters step 3 click the left side of the name of the voter if the person's name is on the register of voters step 4 apply indelible into the protocol of the specified fingernail on the left hand of the voter in the case of general elections indelible ink would be applied to any of the applicable five fingers toes one left thumb in the case of presidential a National Assembly election sooo left index finger in the case of governorship and state assembly elections three but in the case of stand-alone election it should be applied to the left arm of the voter kpo to shall click the field to read PVC fr box on the left margin of the voters details in the register of voters where the card reader fails to read the PVC the accredited voter shall then presents himself or self to the presiding officer peel the peel shall step one check the critical part of the appropriate finger or thumbnail of the voter to confirm that he or she has been accredited step 2 on being satisfied that the president before him or has been duly accredited stamp signed and dates the back of the ballot papers step 3 issued the endorsed ballot papers to the voter step 4 request the voter to proceed to the voting cubicle to thumb prints the ballot papers in secret in the space provided beside the logo of the party of the hotels choice step 5 advised the voters of food the ballot papers vertically inward after Tom printing step 6 ensure that the voter deposits the Tom printed ballot papers into the appropriate ballot box is placed in open view step 7 after casting his or ballot advised the voter to leave the polling unit the presiding officer p.o shall click the failed accreditation fa box on the left margin of the voters details in the register of voters where the card reader reads the PVC but the voters fingerprints are not authenticated after second attempt using the card reader now let us let's look at the polling procedure as discussed these are the voters on the queue this is the security personal covering the entrance of polling unit the APO tree checked in the next voter on the queue to the polling unit here is the checked-in voter in front of the APO one for verification and authentication after being verified and authenticated the voter then proceeds to the APO two for register check and incan immediately the voter is cleared and gets either a finger inked by the APO to the voter moves to the presiding officer to collect ballot papers here is the voter in a voting cubicle some printing his or her ballot papers secretly the voter proceeds to drop his or thumbprint at ballot papers in the right boxes here is the vote are leaving the polling unit remember this is the security personnel covering the polling unit exit after every vote on the queue as voted the presiding officer shall step one declare voting closed step two cancel all the unused ballot papers by drawing two lines across them on the front like this double forward slash and rights in the word cancelled in between the lines or where available use the stamp the stamp cancelled on each of the unused ballot papers step 3 obtain the number of voters verified from the smart card reader step 4 send the number of voters verified from the smart card reader to the cloud step 5 counts the number of accredited voters in the register of voters step 6 compare the number of voters verified by the smart card reader with the number of accredited voters checked in the register of voters step 7 enter the figures into the appropriate forms easy 8a or EC 8 a VP series module six preparing for ballot sorting in preparing for certain of the ballots the presiding officer shall prepare party nametags for the various parties and for rejected ballots before opening the ballot books the PIO shall step one comes the unused ballot papers and records the quantity and serial numbers of the unused ballot papers on Form ec 48 in the polling units booklet step 2 puts the unused ballot papers in envelope ec50 a step 3 counts the counter foils of the used ballot papers and record the quantity and from EC 40 a in the polling units booklet step 4 put the counter force of the used ballot papers in envelope ec50 f CC step 5 count any spoilt ballot papers record the quantity and their serial numbers on from EC flee see in the polling units booklets step 6 put the spoilt ballot papers in envelope ec50 a step 7 openly announced the seal serial number to verify the seal step 8 cuts the seals unlock the ballot books on M 2 the contents in full view of all persons present module 7 shots in procedure the presiding officer P o shall step 1 in the case of general elections sought according to the type of election suck the ballots into separate piles for each political party and one pile for rejected ballots step 2 loudly counts the votes scored by each political party in the presence of the party agents and observers step 3 rise the word rejected in the front side of every rejected ballot step 4 show all rejected ballots to the polling agents on observers present step five where any objection against such rejection is raised by a candidate or party agents write the words rejected but objected to on the front side of the ballot step 6 count and record the quantity and their serial numbers on from EC for CB statement are rejected on spot ballots in the polling units booklet step 7 put our rejected ballots in envelope ec50 a step 8 count and record the quantity of tendered ballots on from EC for CF turn that ballot statement step 9 put all tendered ballots in the envelope provided module 8 counts in presidio immediately after sorting of ballots the presiding officer P O shall step 1 loudly counts the votes scored by each party or candidate step 2 rights on the sheet of paper the number of valid votes code by each party to allow for cross-checking before recording same on Form EC 8 a 1 step 3 in order to ascertain the number of used ballot papers verify the result of the poll by adding the following the number of sports valid papers the number of rejected ballot the number of valid votes called by parties step 4 verify the results according to the prescribed Presidio and step 5 enter the scores of the candidates in both words and figures in the appropriate forms EC 8a or EC at a VP series module 9 recording of votes recording of votes on from EC at a series the presiding visa P Osho step 1 record the number of registered voters as contained in the register of voters step 2 referred to from EC 48 to record the total number of ballot papers issued to the polling unit and the number of unused ballot papers step 3 referred to from EC 40 be to record the number of rejected ballots and from EC 40 see to record the number of sports ballot papers step 4 record the valid votes caught by each of the political parties in figures and in words in the spaces provided step 5 add up and record the total valid votes scored by all the parties at the bottom of the form as well as in the box for item 7 at the top of the form step 6 add up the number of spot ballot papers plus the number of rejected ballots plus the total valid votes to get the number of used ballot papers and record same in the box provided step 7 writes his or her name on the relevant ec8 a form with stamp and dates he or she shall then sign the form and request the polling agents present to can't assign it step 8 loudly announce the result of the poll at the polling units for the information of those present step 9 give a duplicate copy of the completed form ec8 a one to each of the polling agents and police or any security present at the polling unit step 10 completes the result poster form ec6 te and paste it at a cost because police in the polling unit tap the electronic collation and transmission of results using the smart card reader for each transmission the presiding officer p ol shell step 1 tap the ink collation icon on the home screen of the smart card reader to launch the in collation application step 2 enter his user name and password and tap the login button step 3 tap + button on equation dashboard - navigates to PU results data entry page step 4 enter the figures from the form ec8 a into three boxes registered voters invalid votes or rejected votes and accredited voters into the PU resort data entry page note no figures should be entered into total votes and valid votes text boxes they will be automatically generated after publishing the result step 5 tap on political parties acronym on the results data entry page and enter the party score has contained inform ec8 a series step 6 tap the update result button step 7 repeat step 5 and step 6 for all the contesting parties note before publishing the result P all should check and recheck that the figures entered correspond with the figures in form ec8 a series in order to avoid wrong figure in field after publishing pillow cannot make any changes to the result step 8 click on publish result button this will lead you to result submission window note if the total valid votes is more than the accredited voters the system will not allow you to publish the result step 9 I wish to publish this result button is Auto selected step 10 enter appropriate password in the space provided step 11 click on submit results in the events that they are reasons to nullify election people shell step 1 select I wish to nullify these results button step to enter the Nullification reason step 3 click Submit results if there is need to change entries or imputes click cancel button to change entries note then after submission waits for notification to confirm the acceptance of the results first success result has been published to confirm result submitted step 1 log in using the same username and password step 2 on the equation - board plus sign will be replaced with tick mark in sign step 3 click on the tick mark in sign step 4 the already sent result will be displayed showing valid votes total votes and all other information note vo should make sure that the success message success resort has been published appears before logging out module 10 backing up following the completion of recording of the votes on forms ec8 a and/or EC 8 a 1 and e c8 a VP the presiding officer Pioche out step 1 put the original form is it's a and/or EC 8 a 1 and e c8 a VP statement of result of pour from the polling unit in the tamper proof envelopes step 2 put the following items in the respective envelopes provided one register of voters intended vote list place in envelopes ec50 be su used ballot papers place in envelopes ec50 V 3 from EC 40 a ballot paper account on verification statement place anomaly