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what is print a file used for Alzheimer's will remember it was actually something we used relatively commonly back in the day I think you'll find that these days it's actually slowly disappearing what is print to file used for print to file is an option on many older print dialogues that sends printer output to a file rather than the printer it's of extremely limited use these days if it's even available at all I'm Leo Newton boom this is ask Leo calm thank you to the patrons of ask Leo for making all this possible ask Leo calm / patron for more information and information about exclusive content question i'm puzzled by a little item called print to file I'm loathe to experiment with it from another painful experience nevertheless I would like to know what it is what it does what it's for and if or when I should actually use it does it have any practical benefit or is it simply a technical appendage I vote for appendage the super short version is that it's somewhat of a relic if you see it which is rare these days then unless you know you have a specific need for it just ignore it it's highly unlikely you'll ever have a specific need but because you're curious print to file here's an example of the option we're talking about this option may appear in different locations on different print dialogues or it may not appear at all you'll note that's a Windows 7 style dialogue print to file doesn't appear on any of my Windows 10 installations that's a bit of a clue as to its current usefulness printing at a high level printing is really a kind of conversion process when printing a web page the software involved translates in a sense the web page you see from its original HTML encoding into instructions specific to your printer each printer family or sometimes even printer models understand different sets of instructions when an application prints it communicates with the windows printing interface which in turn communicates with the driver for the you select to translate the instructions into whatever language the printer understands the result is sent to the printer which presumably prints what you wanted printing to a file when you select the print to file option the data in that last step normally sent to the printer is written to a file on your hard disk instead typically the output is saved as a dot PRN file one idea is that if printing your application is a time-consuming or inconvenient process you can click print once and save the output of that print process using print to file anytime you need an additional printout you simply copy it to the printer copying a dot PRN file to the printer can be as simple as dragging and dropping the file onto the printer icon and windows explorer or entering a copy command like copy file name dot PRM PRM in a Windows command prompt printing directly from the original isn't typically that difficult these days so there's little need for printing to a file anymore and in fact there are a few reasons why you might not want to try it problems with print to file most printer drivers today just don't support it the option isn't even present even if the checkbox is visible and checked the printer driver may still not support it resulting in errors at print time sometimes the errors persist across different printings and even those not using print to file more importantly however as you can see from the description of how it works a file created using print to file is not portable it works only with the specific printers selected at the time it was created you could not take a dot PRN file created by printer file and expect it to work on any printer at best it will only work on printers that are compatible with yours possibly only the same make and model what you probably really want print to PDF is a better solution and its ubiquity is likely responsible for the demise of print to file print to PDF creates a PDF file which stands for Portable Document format PDF files are not in any printer specific format at all but are optimized for display as if they had been printed PDF files are poor not just from printer to printer but from device to device the PDF will display and print the same everywhere on every platform Windows 10 and other modern operating systems now include print to PDF by default for links related to this article or leave a comment visit ask Leo calm slash 48:26 I'm Leo note and boom this is ask Leo calm thanks for watching