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the following information is provided for educational purposes only and in no way constitutes legal tax or financial advice for legal tax or financial advice specific to your business needs we encourage you to consult with a licensed attorney and/or CPA in your state the following information is copyright protected no part of this lesson may be redistributed copied modified or adapted without prior written consent of the author in this video we will discuss the newspaper publication requirement for your LLC we want you to know about this requirement before you form your LLC because it affects how much you will pay in publication costs this requirement is more annoying than it is useful but it is still New York law however we have a strategy we're going to share with you in this lesson which could easily save you up to $1,000 we will discuss the strategy later on since we need to cover some basics first by law every LLC formed in New York is required to notify the public of its formation by publishing add in to newspapers your ad must run in both newspapers for six consecutive weeks one newspaper must have a daily circulation and the other newspaper must have a weekly circulation for each the daily and the weekly newspapers your ad just needs to appear once per week for those six consecutive weeks your ads must be published within 120 days of your LLC's approval date your ads will contain basic information such as the name of your LLC your address and the formation date just to offer some clarity here's an example of what your ad will look like turtle pond LLC articles of organization filed with the Secretary of State of New York on 731 14 office in Albany County Secretary of State of New York designated as agent of the LLC upon whom process against it may be served that means that if you're sued the state of New York is notified and then they'll notify you the Secretary of State of New York show mail copy of process to the LLC at 100 Jane Street number for a New York New York 114 purpose any lawful purpose you will use the same ad format for both newspapers we will cover how to publish your ads in a later lesson this sample ad is also shown below this video for your reference there are two costs associated with your newspaper publication requirement the first of these is the cost to place the ads in the newspapers the cost to place the ads will vary depending on the county in which you publish the second cost is filing what's called a certificate of publication this is your certification to the state that you've met the newspaper publication requirement the cost to file this document is $50 we will discuss the certificate of publication again in the later lesson after you have formed your LLC the office address that you list in your LLC formation documents determines the county where you are required to publish your ads publication costs can vary quite a bit among the counties some are very expensive and some are quite affordable for example publishing costs in manhattan county will be 1000 to $1500 on the other hand the least expensive county is Albany County where the publication cost will be 75 to 100 dollars obviously the goal here is to keep your newspaper publication cost down you can do this by using an address located in Albany County even if your LLC is not actually located there New York requires that you list an LLC office address in your LLC formation documents however this address does not have to be your LLC's actual office address it just needs to be an address located in the state where your LLC is able to receive mail you can accomplish this by using our strategy which is hiring a registered agent located in Albany County and then using their address in your LLC formation documents a registered agent is a company that receives mail and important documents on behalf of your LLC and then them to you at any address you'd like if you hire a registered agent located in Albany County you'll be able to use their address as your LLC's office address since you're new LLC's office address will list all Bonney County you will then be able to take advantage of Albany's less expensive newspaper publication costs this is only a temporary address that you will use just to meet your newspaper publication requirement once met you will then simply change your address back to your LLC's actual office address and we'll show you how to do this in the later lesson don't worry New York does not require that you publish new ads if you change your address you only have to meet this requirement once in order to determine how much money our strategy can save you you will first need to call a weekly newspaper and a daily newspaper in the county where your LLC is actually located and obtain their publication costs you will then compare those publication costs with the cost of using our strategy if running ads in your actual county will cost you less than $300 then our strategy will not save you any money if this is the case you will just use your actual address in your LLC formation documents and publish your ads in your actual County however if running ads in your actual county will cost you $300 or more then we recommend that you hire a registered agent located in Albany County use their address in your LLC formation documents and publish your ads in Albany County the registered agent we recommend charges a fee of one hundred and twenty-five dollars for their services after you've met the newspaper publication requirement you will need to file a change of address with a state for just thirty dollars these costs are minimal compared to the hundreds of dollars you would otherwise spend running ads in your actual County typically registered agents charge one hundred to three hundred dollars per year for their services if you decide to use our strategy and hire a registered agent located in Albany County then we recommend a company called Northwest registered agent they have been in the business for more than two decades and they have a solid reputation again their fees are $125 per year and their support is top-notch the benefit of using Northwest registered agent is that their New York office address is located in Albany County if you want to hire them there's a video tutorial below on how to sign up for their services once you signed up with Northwest registered agent you will then be able to use their Albany address in your LLC formation documents if you have any questions for them we've also listed their phone number below this video here's a breakdown of what it will cost you to hire Northwest registered agent run ads in Albany County and then file a change of address after you have met your newspaper publication requirement hiring Northwest registered agent is 125 dollars publishing in the Times Union daily which is a daily circulation paper is $60 publishing in Altamonte enterprise which is a weekly circulation paper is $35 changing your address afterwards is $30 your total cost of this strategy is two hundred and fifty dollars so if total costs to use our strategy are approximately two hundred and fifty dollars that anyone who expects to spend three hundred dollars or more in publication costs will see significant savings in fact the higher your publication costs are the more money you will save using our strategy with our strategy you can achieve the following savings on the left this will be your publication cost in your county in the middle of the savings in dollars and on the right the percent of savings so for example if running ads in your county is going to cost you $400 then using our strategy will save you $100 or 25% or if running ads in your county what is going to cost you $800 then we're going to save you $500 or 63% or for example if you're in a more expensive County and publishing your ads is going to cost $1500 then our strategy is going to save you $1,200 or 80% this savings breakdown table is also listed below this video for quick reference below this video you will also find the contact information for all of the New York County Clerk's by law you can only publish your ads in newspapers that are approved by the County Clerk you will first need to call the County Clerk located in your actual County and ask for the name and phone number of one approves daily newspaper and one approved weekly newspaper next you will need to call both the newspapers and ask for their publication costs for running LLC ad for six consecutive weeks then you will compare these publication costs to the savings breakdown table that's listed below this video this will help you decide whether you should use your LLC's actual office address in your LLC formation documents or hire Northwest registered agent and use their Albany address again if running ads in your County will cost you $300 or more then we recommend you hire Northwest registered agent use our Albany address and take advantage of significant savings remember there's a video tutorial below on how to sign up for their services however if running ads in your actual county will cost you less than $300 then our strategy will not save you any money if this is the case then you will just use your actual address in your LLC formation documents and then publish your ads in your actual County you are now ready to make your calls again you will first need to call your County Clerk and obtain the phone numbers for two approved newspapers then you will need to call both newspapers obtain their publication costs and then compare those to the savings breakdown table below at this point you'll be able to sign up our strategy will save you money if there are no savings you will just use your actual address in your LLC formation documents and publish your ads in your actual County if there are savings we recommend you hire Northwest registered agent use their address in your LLC formation documents and publish your ads in Albany County finally once you have determined what address you will use in your LLC formation documents and what county you will publish your ads in you can then proceed to the next lesson