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Real estate invoice format for Management

would you like to build your property management  service clients in the smoothest and easiest way   well then you should use the technique shown in  this video billing clients for management services if you have any questions about this topic you can  leave them in the comments section below and i'll   do my best to help you and of course if you feel  the video helped you i hope you will click like   and don't forget to subscribe to get updates  on new videos that come out all the time how   do we bill our clients well we send them  an invoice with the amount they owe us   as per our agreement the amount is usually  a percent of the gross rent that we collect   you must enter an invoice for each individual  tenant so that the landlord client can see exactly   how much was decreased from their payout balance  for each tenant's rent the invoices can be sent   individually or just summarized on a monthly  statement that you send to the landlord client   don't worry you only have to enter the invoice one  time ever and that's what's great about quickbooks   once it's correct and saved once you can  memorize the invoice so it will be entered   automatically by quickbooks that's how great  this is first example let's imagine on january 31   the end of the very first month that we're  operating we created an invoice for 300   for january service regarding tenant betty boop  under alan arby the landlord now this is what the   trial balance looks like before we send an invoice  to one of our tenant one of our landlord clients   that we earn 300 from them and management fee  service for one particular tenant but if we make   one invoice billing a landlord client for  one particular tenant service that they got   what will happen well the three hundred  dollars that we earned in service fee will   show up as management fees income for  the first time in the trial balance   and because we are billing the client and  taking it out of what we're going to pay them   it means at the moment we bill them for the  service we rendered the amount we owe them will   decrease by 300 and become 13 700 rent payable to  landlord clients let's see if that's the result   let's open the trial balance before we record our  first invoice to record the invoice click invoice   and of course we put the last day of the month  the first month that we've rendered services for   all of our landlord clients now we are billing  alan arby but we're billing him specifically   for the service that we rendered to  betty boop as a percent of her income   and there's only one item to bill her for property  management services and in the case of betty we know that if we build 10 of the rent to the  landlord and then betty's rent is 3 000 that means   that we know with the amount is going to be 300  every single time because betty's rent is 3 000   every single time and when we click save and close  let's just stop this from popping up in the future   here okay notice the results  are exactly as what we expected   the rent payable to landlord clients decreased  we owe them less because we earned 300   in management fees income but the most important  report to check is right here look at this   we were going to pay 3000 to allen as a result  of managing betty but because we are now billing   300 we only have to remit a two thousand seven  hundred dollar payment to allen because of betty   because even though we collected three thousand  we keep 300 for when we build alan let's do a   second example let's imagine on still on january  31 let's do candy charles her rent was 4 000   so the amount that we keep from her rent would be  400 so if we bill if we send an invoice declaring   that we earned income for allen as a result of  candy charles we earned 400 more in income so   management fees income should increase however  the landlord uh we owe to the landlord 400 less   in a remittance because we just earned service fee  and we're going to take it out of what we pay back   so these should be the numbers after  doing the second example very simple   all right this is really annoying okay uh very  simple we again just click invoice and leave the   date and this time we're billing alan for candy  charles and the service we did on on her behalf   and property management services and in this case   by the way 400 by the way your invoice  number should be invoice number two   i was just experimenting with the file but this  should only be the second invoice in your file   400 as you can see is 10 percent of the 4 000  that we collect so we bill for 400 in services   and withhold that from the payout so we click  save and close and the results on the trial   balance are exactly as what we expected but  if you want to see the important details   look at the landlord payout balances report  and you see we were going to give alan 4 000   because we collected that from candy but we are  keeping 400 for the service income that we earned   so now we only owe allen 3 600 as a result of  candy which means we only have to pay alan 6300   we did collect seven thousand for allen but  we're only going to give him six thousand   three hundred because we build him for each  individual service for each individual tenant   now let's see how easy it is to do the other  client now that we know how to do it we're   still at the end of the month and we're  going to send an invoice to dave deeney   specifically for the tenant eddie edwards three  hundred dollars ten percent of eddie's rent   what will the result be if we bill for three  hundred dollars more well we've earned three   hundred dollars more in management fees  income however that means we have to pay out   three hundred dollars less in the future because  we're going to withhold what we've earned from the   payout let's see if these are the results very  simple click invoice quickbooks remembers were   at the end of the month don't do this you messed  up your number i messed up my numbers but yours   should say the number three it doesn't really  matter you can change the number to anything you   want but we're building dave specifically for  eddie edwards on the end of the month date and   we're billing for property management services  three hundred dollars after we click save and   close we can check the trial balance management  fees income is exactly as what we expected   and rent payable to landlord clients  went down to exactly the amount we   expected but most importantly the  landlord payout balance report shows   that instead of paying dave deeney the 3 000  we collected from eddie we're only going to   pay 2700 of what we collected to eddie because  we earned this 300 from the invoice and lastly we will bill dave deeney for freddie  froda 400 because freddie's rent   is 4 000. so if we've earned 400 more  management fees income that goes up to 1400   but then we will pay out 400 less later because  of what we earned so that goes down to 12 600.   let's take a look if that's the result very simple  invoice it remembers the date all you have to do   is choose freddie froeda choose the only item  of service the company offers and put the amount   where billing your client oops specifically  for that one tenant click save and close and   the results are exactly as what we expected and  now you can see we know exactly how much to pay   each client you see when we give alan his money  at the end of january we're only giving him 6   hundred because he's only entitled to twenty seven  hundred from the three thousand we collected from   betty and he's only entitled to thirty six hundred  from the four thousand we collected for candy   because of the income that we earned from them  on the invoice and again you could double click   you could email or print the invoice and you could  send them in a batch or you could basically just   filter this report and send this the that  customers piece of this report to explain