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Request letter signature

[Music] welcome to another english a lesson grade 9 students today we are looking at letter writing and we are going to examine the letter of request i am miss lady tony so let's get into the lesson so to introduce the letter of request it is a formal letter in which one person asks another person or group of people most times an organization of some sort to grant a specific demand or request to an inquiry or appeal request letters should be brief polite and to the point in the school this time a lot of times we uh make requests to businesses to maybe sponsor an event for example at sports time or graduation maybe to offer a donation of some sort so this letter is quite useful so some reasons why we would write a letter of request one reason is to seek information about a product or service or to request action on a particular matter or to solicit donations or it could be to learn about an event or activity or maybe to request information about a course of study or to obtain data or to organize an event or activity let us now examine the structure of the letter of request so you can say i'd like instructions or information about i'd appreciate information or instructions about could you explain or tell me another matter i need information on is or i'd like some information help or clarification now the objective of this type of letter remember you're asking for something and so you need to be polite let's continue with the structure of the letter of request a letter of request provides the purpose gives details of the request and closes on a courteous note for the opening you state the request and the purpose of the request for the body you present the details of the request and justify it and in the closing you indicate what action the reader is asked to take and you provide details of date and time and of course you end on a courteous note now bear in mind that you are most likely asking for some sort of assistance and so you have to state your case plainly so that the person you're asking would be willing to assist you in whatever way what it is to gain more information or whether it's a donation or some sort of financial assistance you have to make clear whatever it is that you're requesting let us now examine the format of the formal letter of request so you have your name an address and a date on the this is the block style so it's all on the left hand then it's followed by the name of the person to which you're writing their designation the company and the address and you have your salutation dear sarah madame or dear mr burke or whatever after the salutation you introduce yourself you give your name your designation in the company or the organization so if you're writing on behalf of your school you let them know you're a student whether you're the prefect or the president of the student body whatever or maybe just a normal student and the name of your school you explain in clear details the purpose of asking whatever it is you're requesting and you mention how the person can help you and if you can return the favor then you give sincere thanks to the person in advance for the request because remember the intention is that they will help you and you close with sincerely and then you give your signature and your designation and if there is anything that you've enclosed you mention it and you state how many enclosures let us examine this sample letter it's requesting information it's written by lisa do johnson and hanson march 2000 to mr leo karensky managing director of sky solutions glasgow uk dear mr karensky we at johnson and hansen are delighted to be associated with you we congratulate you on the launch of your new product we regret to inform you that we have not received a copy of your contract with us as was promised by you we need to see the actual copy to decide on further action regarding your proposal it will be of immense help if you look into the matter at the earliest any further delay from your side will only result in wasting precious time since our course of action depends on the terms mentioned in the contract hence we request you to send us a copy at the earliest we look forward to your communication you can call me on 1600 678 for further clarifications thanks and regards lisa doe [Music] so in this sample the director of one company is requesting information from the manager of another company let's examine this other sample we have a request for donation and it's written by calrisse pittsburgh december 19 2019 to mr ibon stockholm 16 in north east pittsburgh dear mr stockholm i write to you on behalf of my organization green art we are a group of 10 teenagers working towards creating awareness amongst people for a greener city we have carried out various awareness programs in your neighborhood in the recent past we write to you seeking your donation with regard to our new program ban on plastics we intend to carry out this campaign by the end of this month in your neighborhood and are short on funds we will be grateful if you can help us with your donation we have heard about your interest in this regard and expect your generosity in the matter you can contact us on 569-9868 in this regard or we can call upon you at your convenience thanks and regards kyle reese now in this sample the person kyle rhys gave an introduction about the organization and what they're doing and what they would like for mr stockholm to do for them so he has a solid um explanation as to why he should donate to this cause in conclusion the letter of request can serve many purposes including to seek information about a product or service or to solicit donations etc secondly the letter of request is a formal letter and should be written in a courteous tone and lastly a letter of request provides purpose gives details of the request and closes on a courteous tone now here's an activity for you to complete write a letter of request based on one of the following topics request information for from an institution regarding a course you are interested in pursuing or request a donation from a business organization in your community towards purchasing books for your school's library so remember to stick to all the guidelines when you're writing your letter remember to use the format the formal format and remember to be courteous in asking for whatever it is you're requesting for further readings you can go to careertrend.com or www.sampleletterword.com or english for all examination level csec by roy narensing with badess sita hal mirage or go to pinterest.com thank you for joining me once more continue to educate yourselves proverbs 4 10 says hold on to instruction do not let it go guard it well for it is your life so hold on to your education don't let it go for anything else study hard and you will be successful in life thank you once again goodbye [Music] you