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welcome back to another mr. Li teaches YouTube tutorial today we're going to talk about Gmail and I'm gonna start to finish a brand new account in Gmail and show you how to set up things like signatures and filters and labels very basic stuff the stuff that'll make your life so much easier using Gmail and it doesn't matter if you've used Outlook before or yahoo mail or anything like that this will be a introductory basic intro into to using Gmail either for work or personal because all this is applicable to both sides of the Gmail app so let's get started [Music] so here we are at the welcome page for for Gmail and if you don't know how to get to Gmail you literally just type in gmail.com and if you hit enter and are already signed in which I am it will pull up your gmail account and it'll take a second to load and then here's all your your inbox with all of your messages and this is an account that I use for demo purposes so there's not a lot in here of any kind of substance but the first thing we're gonna do is we are going to go over to our gear and this is our settings and we're going to go down and we're going to look at our settings and so here we see that we can change our language default country maximum page size and how many conversations are on the page all of that kind of stuff the first thing we're gonna do is we're gonna check this box here under default reply behavior we're gonna check reply too many times people forget to check that and accidentally hit reply all when they really only want to reply very rarely do you want to reply all to to a lot of emails most of the time you want to reply back to the person that sent it not to everybody in the list so checking that as a reply only and then when you do want to reply all purposely checking reply all is a great email etiquette tip there you can choose whether you want to display images or ask first smart compose is defaulted to on your default text size and style you could change that here if you had a particular thought that you wanted to use or size of text that you wanted to use if you wanted particular color of your text you know that kind of thing so you can change those conversation view or if you wanted each individual message to be individual that's where this is and so anyway we're coming down here so we can do two things we can set up a picture so that people see our face or our are ever when they get an email from us or when they look at our you know things from our account but then also we're gonna set up a signature so here under my picture I'm gonna check change picture and then I can upload one from my computer if I go to pictures or downloads so I'm just gonna change it to this because I don't have a picture of me download it it doesn't matter it's something that identifies you other than there's just the blank man silhouette and so but I I do strongly suggest you use a picture of yourself or like a bitmoji of yourself or something like that to where people can't identify you just by looking at those images because it's so easy to know who it's from by just glancing through and seeing that the pictures as opposed to trying to read email addresses which sometimes can be confusing if you're not you know close friends with somebody and I'm not very familiar with your email address sometimes it helps if I can see a face or have some sort of picture to associate with a person so I'm just going to use this for now and it will upload it and then you can actually go in and change how it looks cropping it slightly and then you apply changes now I'm not gonna apply changes because I've already got a picture in there but if you hit apply changes your new picture will show up there and you can say is visible to everybody or visit to only people i chat with typically you just want to make it visible to everybody there's no real secret of what you look like when you're sending emails you're sending a you know an email to somebody you're obviously want to make contact with them create contacts for autocomplete that if you leave alone and then you're gonna default to no signature you want to add a signature and so we're going to add a signature here here typically I'll add a space just to make sure that there's a little bit of space between the body of my message and my email signature and then I'm gonna put my name a lot of times people will put something like thanks but I typically will put that in the body myself so I don't do that in my signature I do put my name I do put my room number because if I'm coming to you know coming down the hall B if I'm a new teacher if I'm a visiting administrator if I just if I am emailing with you and I need to get to you at some point knowing your room number is actually a really good idea to include in your signature and then I'll put my school and then typically I will put a phone number at which I can be reached so that way and it's not necessarily my room extension but maybe it's just the phone number to the school if I do have a number directly to my classroom I'll put that sometimes too I don't put my cell phone in my business you know I step from up my my work cell phone I will put that number in there but I put a contact so that way they know your email address because you're emailing them that's a given but you know a phone call sometimes is better than an email address and if I'm visiting a person I you know I may find it beneficial to have a room number so this is what would be considered a a good complete email signature now we can also go in here and change some of the fonts and some of the things about the signature to make it more personal to make it more you so we can go in here and do all kinds of stuff and you can play with this at your own leisure but then also we can add an image to our email signature and so that's just by going here and do an insert an image and so we will look at a look in your Google Drive first but I'm gonna upload an image and that's in downloads just to add an image to our signature and there now we have our image it's the original size so I want to make it smaller still want to make it a little bit smaller there we go so now I have my name my room number what's cool I'm at my my phone contact information and then a small image image could be some badges you've earned some some degrees you've gotten maybe it's just the school logo or maybe your class came up with a logo and you used your classroom logo but it gives your person you know gives you a chance to express your personality in your signature once we're done with all of that in our settings we're gonna scroll all the way down to the bottom we're going to click Save Changes most of the time in Google products you don't have to Save Changes Gmail is one of the exceptions in the settings you do have to save changes so I'm gonna save my change and now when I go to compose an email I have my nice fancy-schmancy signature down there already so I have a lot of these emails and look I've got a couple from security alert I've got a couple from transferred some files in here some verify accounts so I want to clean up my inbox a little bit so if I go over here to the left and I click on more I can see a few mailboxes that are pre-made for me the spam one the trash one drafts set but let's just say I want to make a new one on my own I am gonna go back to my settings and I'm going to go to labels because actually what all of those are are labels they're not actually mail boxes they're just labels and you can have multiple labels given to one particular message so you can have as many labels as you want on each message so I'm gonna create a new label at the bottom click great new label and I want to put Google contacts and I could put that underneath another label if I wanted to so I could put have a Google label and then underneath Google I could have security alerts and so I could nest it as far as I wanted but I'm just gonna make this one and click create and now you see it over here on the left so I have those here I could go back to my inbox and then click and drag into that mailbox but an easier way to do it is to come in here and grab the email address that sends whatever it is you want filtered we're gonna make a filter so I'm gonna go back to my settings and I'm gonna go to filters and blocked addresses and then I'm going to create a new filter and I'm gonna say from no reply at a calcine Google and if I if there's a particular subject I could do there if it was just particular words I could put just particular words and that's in the subject or in the body if it has a certain size so if you put some you know a particular person sitting really large files you could you could use this if it has attached which would be a one box if it doesn't have attachments you can go to another box but I'm just gonna create this one and I'm going to create the filter and now I get some options what to do with that filter automatically I could skip the inbox which means it never hits my inbox it automatically goes into that filter and I never see a new email from that address which I don't really want but I do want to mark it as read because I don't read those all the time I just want to have them in case I need to refer back to them I could I a label which I just made so Google contact I could forward it if it's something that comes in that a couple other people need to see to I could forward it just delete it if it's something that sometimes goes to spam and I don't want it to I could mark it to never go to spam I could categorize it as one of our categories and I'm gonna talk about the categories in just a minute but then it says here at the very bottom also apply this filter to 11 managing conversations I want to check that because this will go back through my inbox and pull all of those conversations that I've already gotten that meet these qualifications and put them into the right filter or the right label so now I'm going to create the filter and so the filter was created so now I'm gonna go back over here and if I go back in look the two that I dragged in were there but now all of these others from no reply at google.com come in here as well so this is a way to clean up your inbox to organize things and it doesn't automatically but then also see like this one wasn't pulled in there from obviously a different email address I can still click and drag and put stuff in there so it'll work both ways once you make the label and then make the filter to automate things and then if you notice see I've got two unread in there so it still lets me know that I have some unread in that filter or that have been filtered into that label and so I can go back and check those independently now a while ago I mentioned that we could put this into a category so let's look at the categories right now this is just a wide open everything comes into my inbox and and it's all here sometimes can be overwhelming you feed a lot of emails every day or from a lot of different people or if you don't check your email all the time so let's look at what our categories could be so if I go to configure inbox right now it's just on primary primary means that every conversation comes into my inbox and that's where it resides I can turn on social I can turn on promotions I can turn on updates and I can turn on forums and so now my inbox is gonna look a little different because I'm gonna have different tabs at the top and those tabs Google's gonna use this artificial intelligence it's gonna look at what's in the content of that email or who gets it from or what it's talking about and so if you get an email from Facebook it's gonna say hey Facebook's a social media platform I'm gonna put that into the social one if you get an update like you know your your account balance is ready to check from the gas company let's just say that's probably gonna go into updates because that is updating you on something forums if you subscribe to a Google+ forum or like a reddit forum or something like that forums that'll be in there and then promotions or anything that looks add like so if amazon sending you hey this is in your inbox you might want to look at this that's probably move to a promotions and so if I just turn this on its save now I've got my primary box I've got my social box I've got my promotions box which has a lot of stuff in it I've got my updates which also has a lot of stuff in it look this is about my podcast G suite update so you know it does a lot of artificial intelligence sorting and it's actually pretty accurate and then forms this accountant is subscribed to any forum so that doesn't surprise me it also doesn't have any social media associated with it so that doesn't surprise me and so one last thing I'm gonna show you guys is what I got to compose an email well you have some options at the bottom where I can attach a file I can insert a link I can insert it emoji I can attach something from my Google Drive or I can insert a picture now wouldn't it be nice to be able to voice dictate an email just like you would voice dictate a text message or something like that using Google assistant or Siri well you actually can so I'm gonna open a new tab and I'm going to search for email dictation Chrome extension and then click on the result and so in the Chrome Web Store email dictation by Greg siddhis key is what you're looking for so I want to add that to Chrome I'm going to add the extension should take it a second and now I have the extension so I'm gonna turn on see actually I don't want to turn on the same if you get the option turn on sync you want to turn it on this is my demo account so I'm not turning on sync but it is installed so now I'm gonna go back to my email and I'm gonna get rid of this draft and anytime you add an extension or change something in an extension that you want to effect a webpage you have to reload that page so I reloaded the page and now I'm gonna compose and now I have two new buttons down here Gmail dictation and then the dictation language so if I click this it's gonna ask me to use the microphone and I'm gonna allow and so now I can dictate what I want in an email and if you notice I do have kind of a southern accent and I do speak at not the perfect pace sometimes but if I say for it to insert a comma it puts a comma there exclamation mark it does an exclamation mark and so it's getting things pretty close to being right and it's actually pretty quick too so I can almost read it as fast as I'm speaking it so it's actually a really handy little extension to add in there so I hope that your district will allow you to add extensions like that but that is the short and sweet of getting your Gmail set up and useful to you now I didn't go into details on how to add the backgrounds or funky shapes or gifts or anything like that but just getting it organized and getting everything set to be able to ease into the more advanced features of Gmail I hope this was a good video I hope you learned something from it and as always thank you for watching I really appreciate it 500 subscribers now so that is awesome thank you guys for watching and subscribing and if you like my video click the thumbs up down below and if you want to be notified anytime I upload a new video go ahead and click the subscribe button and then click the little bell next to it and that way you get notifications every time I upload a video until next time thanks for watching [Music]