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If you're watching this video, then you want to  know the best way to scan and organize paperwork. In this four-part video series, I'll be showing  you everything that you need for a total scanning system and my best practices for scanning, naming, organizing, and storing scanned items. At the end, I'll tell you how you can download my  template for keeping all of your records together so that you can get the most out of scanning  and organizing your paperwork. Keep watching. Paperwork is one of the most common things that we  all want to scan and organize. It generally comes as single or double-sided pages which are letter  or legal size. If you'll be scanning disorganized paperwork like I have here, first sort it  chronologically with the newest documents on the top and then into separate piles for  each year. The process and principles that I'll be showing you work for all kinds of documents  and applications including scanning paperwork for small and medium-sized business, education, administrative, legal, accounting, engineering, and any other purpose. To use my paperwork scanning  system, you'll need a scanner and a computer with enough storage space to hold your scanned documents. If you find that you don't have enough space, you can always purchase an external drive like this  one, the Western Digital My Book which was named by PC Magazine is this year's best external hard  drive. Because it's important to have a dependable backup, it's worth it to get an external drive like  this which is made by a reputable company. You'll also need to know how to install software on  your computer which interfaces with your scanner and assists with organizing documents. Because  there are so many computer and scanner models available, I'll leave it to you to decide what kind  of equipment is best for you. However, if you want recommendations, please see my YouTube channel  for different product reviews. At current, some of the best scanners on the market include ones  from Fujitsu, Epson, Kodak, Canon, Brother, Raven, and Doxie. To demonstrate my paperwork scanning system, I'll use incoming mail as our example. Although online statements and documents are now widely  available, we all still receive a lot of paper mail through the traditional postal system. To keep  your mail scanned and organized, I recommend that whenever you receive a piece of mail, that you  open it, remove any staples or paper clips, and immediately scan it as a PDF. For example, if you  receive a statement from your bank, put it in your document scanner and scan it using your scanning  software. In general, PDF is the best format for scanning paperwork. It offers the best options in  terms of file size, quality, versatility, and other features. If your scanner and software support  OCR technology, which means "optical character recognition", enable this settings so that the words  and numbers in the document will be recognized and saved. If your scanner offers a double-sided scan  option, enable this...