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hi guys welcome back to Daniels tech world on YouTube medium and at Daniel and rozsutec so what I want to do in this quick video is to again on the favorite topic of the channel of all time of backups the exciting topic of backups I want to talk about how the system I've been using for a few years now to back up my writing so as a writer I do a lot of writing mostly for clients I do a little bit of stuff myself as well just on various websites to keep active you could say in show the world I exist and it's really really important to back up all this all to back up everything I mean I've written and covered articles about how to backup everything from SAS which is something people never think about backing up to your web hosting infrastructure to your local computer to your network servers I've covered it all and so far in this YouTube channel but don't forget to pay particular attention if you're a writer to backing up your writing so here's my system now I have this WordPress multi WordPress multi-site at daniel rossen co dot IL this is all that looks at the time of writing it may have changed by the time you watch this video but here is one of the child sites one of the Mike micro sites it's basically this really really bare-bones archive of all this stuff I've written and you can see my latest piece is something about Linux for in the Linux OS and I'll show you how it works it's so this is the link you click on the link and the person will all I need to change the let me change that description the person will will get to my article and you can see under there is another field here called where it's been published in the Linux OS in micro Bismark this one is missing one sorry it's not and code people medium etc now I also have a blog and it is at this website now what it is essentially is everything I publish goes to one of these two destinations and that's actually my backup methodology I'm gonna explain in a second um this is for I'm trying not to post medium things anymore I think it's a bit probably amateurish times of Israel stuff that's more you know serious publications are stuff I placed I will be putting up here and then things that I have not published elsewhere there are just kind of my more casual day-to-day sort of blogging about technology Linux I publish on this blog and just if you are re publishing slash syndicating stuff make sure to put in the canonical URL to indicate to Google that the repost is a secondary replication of the original post so one of the two and as I said that is actually this is actually for done for the purpose of backup this is occasionally I will send this link to people really it's for my own purposes but if i zoom in a bit you will see that in addition to the link and the publication there is original link and local backup now if we click on local backup for this piece efficient three pool data backup strategy you need to know about you can see that it will open a PDF and if you pay attention to what's in the omnibox in chrome you can see that it's just a PDF that I have uploaded to that post on WordPress so how did I make this system work firstly he took a wordpress theme called the chosen and i created a child theme so anytime you're customizing themes you want to build I use a child theme it's not as hard as it may sound if that sounds scary to you you just copy the theme folder and you change the CSS just note in the description it's a child theme child theme so you so that you know when you're applying the theme in in your site or in your child's site that that's what you're doing and then when you make there's a couple more things to do but that's that's that's the quick run-through of it and then when you make changes to files like this file post byline dot PHP the theme can upgrade you can upgrade so that you can see I'm not getting a notification I'm running the latest version of the theme but your edits the additive hard-coded into the PHP will not be overwritten when the when the theme maintainer updates that theme so basically if you're customizing your themes and you're not just doing it in the CSS editor in WordPress you need to do this so I've gone ahead and I changed I've added where you can see it says here we go original URL and that's calling PHP the field original URL see here the hyperlink the hyperlink and here at the at the closing bracket here and then I have another one here local copy is here and that actually links off to the backup and published in is another field so we've actually got three custom fields now to create these I use this plugin called advanced custom fields it's a really popular plugin it has more than 1 million installations it's regularly updated 3 weeks ago when I'm recording this video and it runs on PHP 5 or higher so this is there's a few custom field plugins they allow you to create these custom fields this is I think about the nicest one very very well used very well supported people call it ACF that's the abbreviation so that's how that's what these are they're calling custom fields that I've created in ACF so how did I do that you go into custom fields I have a field group called byline writing and that's my custom field group just for this I wouldn't call a portfolio piece I'd call it more archived and you can see I've created one for the original URL and that's that's this so I replaced in the archive field I've replaced the PHP the calls for the post and I've replaced that with original URL and what you do is when I publish stuff I copy and paste the URL there then there's local copy that's the file so it's beautiful I can actually just upload the PDF I have a local copy updated and there's local copy too and just local copy because I actually originally had the had this archive in DSR ghostwriting and then I migrated it over so in the process of Micra I created a new field and you can see here a publication title that's a text field so that's basically how it works now my point is this this allows me to have an archive and online because all the PDFs instead of storing them in my Google Drive or my computer they're back they're actually stored in Daniel Rowe so that's co dot al on my website all I need to do is periodically back up my website and my backing on my website I capture all the copies of my articles now these are just kind of PDFs look it's it's ugly I didn't get the advertising it's mostly for my own use I pay more attention to the ones that you know that that are kind of like best let's say showcase work so that's kind of sloppy but you know duped by all means do them professionally get it there's rolling screenshot tools that allow you to do a very nice job and use one of those and do a lovely job and I'll show you how it works so let's just take let me claim you know what let let let let me not claim an article as my own let's actually find the last article I wrote and it might be double posting this how much do freelancers charge for writing so again I would I don't back up my blogs on DSR ghostwriting because I back up the asarco's writing and my endless to-do list today I have a interesting I need to I need to fix that broken image this is just a new a new build so how much do freelancers charge for writing so basically let's say I wanted to put this into that so what I would do is go into byline writing new post and just whoops that's not what I want is put the title and it's not okay I'm just gonna quickly do this how much do freelancers charge for writing and then I would do my PDF copy to print out that screen as a PDF so for the purpose of doing this one quickly I'm just using the usual approach which if you don't know it you can actually just go into print and change the destination to save as PDF in Google Chrome now once I've set up these custom fields and advanced custom fields I get these lovely custom fields here so you can see my original URL field is there my local copy and my published title and I'm using this when I update it so what it will do will just come over and put this here is original URL but all you have to do then is upload the PDF that I've just grabbed as my local copy so I'm just uploading that PDF and I will take a couple of couple more seconds to upload into WordPress and that's basically it I've another field here called publication title which I'll call DSR goes writing blog and I'm gonna go I'm going to go ahead and delete this after I publish this category's distorted according to the categories at the top of the website so I'm gonna call this business freelancing and that's basically it I don't use this it's not it's again it's a reference archive so I don't put this I don't bother creating maeda tags I think it's actually blocked even in robots.txt so that's really all I do I click on the publish button and if we refresh this page in just a second we can see I will have a new post at the top here called how much do freelancers charge click on the link it's pulling from I also create I also set this to open in a new tab and it goes directly to the custom field we configured as original URL and if I click on local backup the PDF that I uploaded is backed up and now when I run my daily backup of daniel rossen co-taught yeah it will pull it in this PDF and therefore it'll be nicely backed up so this is it guys this is my current system I worry about few things more than losing the writing that I poured so much effort into and of course you can just store it on your computer backup that way but I like this methodology because I like I like to keep things online and it allows me to have this little website that I can just I mean it's totally manual it's it's actually there's actually six seven I think seven hundred or so you can see it goes back to when I was in college and the only thing that I regret about this is that it's probably a few hundred articles not here they may not be the best things I've ever written but they're part of my journey let's say an evolution as a writer and it's a pity that I this is a partial selection because you know PDFs do not PDFs do not weigh that much of just writing jobs and it's nice to be able to go through an archive if I need to update some of these but all the more recent stuff is there and you know from a base probably a year or two ago going forward I have been diligent about doing this so I can't go through old pieces and even the ones that I don't have they have an update of the fields yet the PDF is there we just need to go back into the WordPress back-end and swap out the updated I think so that's it that's my methodology not saying it's the best one but it is a system for backing up your writing on to WordPress just to reiterate you need to firstly install advanced custom fields go in create a few custom fields edit your theme and then my implementation has been changing the default permalinks with the publication title it's a chore as I've done here and that allows me to have this archive which I can search through that's typically what I use it for actually is I just literally do a not even assert there's not even a search bar here it's just again it's from my own reference so I'll just say like a bun - and I can quickly leave through for articles that I've written mentioning a bun - and if I wanted to send him - I don't know someone who wanted to see you ask me whatever you're in bed upon - I'd say here you go one two three four and like that I've called up all from the original websites this one from Linux and medium something that obviously needs to be updated and the Linux OS com so yeah the old stuff is a little bit patchy in terms of how well it's it's running on the front end but on the back end all the data should still be there so that's it guys that's my thing any anyone who wants to get in contact can always reach out to me through Daniel Roselle co dot al and thank you for watching