Signature Animal Shelter Intake Form Made Easy

Signature animal shelter intake form

welcome animal lovers hi this is Kim math tag would not be what it is without you thank you in a major disaster intake will get slammed we need all hands on deck put on your cape be the hero it might be their worst day ever even if you just have an hour until your next assignment first step sign-in initiate your 214 check in with your shelter lead to be assigned if you're the first one there you may be assigned intake lead until someone can relieve you if you are assigned intake lead no what is going on the incident name this is the name of the disaster location letter being assigned for the animal intake masterless how many volunteers are on hand shift assignment four people work the public desk - you will need for the evac desk intake runner as many as we can always offer water to your fellow volunteers and the public intake setup located in the intake forms tub are the checklist maps and protocols these forms will guide you through the process if the shelter is at Del Oro everything will be in the coms office otherwise everything will be in the small animal trailer here's the intake checklist this will guide you through the process it is located in the intake forms tab if you are the first one there you will need to set up intake health issues if an owner has a complicated case it is best that they take their animal to their veterinarian not sheltering it with Knab dag NAB dad can administer medication with written permission from the owner this is determined by a case-by-case basis approved by you County Animal Control or shelter leader document this on your animal intake form we are not here to judge if you suspect neglect or abuse do not confront the owner goat the chain of command talk to your lead some conditions can be misleading the intake form your information is first the name of the disaster received by this is the volunteer that is filling out the form your name and AR number is required in order to contact you should there be any questions always use military time owner information is next you'll put the date time how many animals the owner's name cell phone get their driver's license number and their address if you can get an alternative contact do that also and where are they staying during the disaster down the line on the form is the animal description right the animals name on the animal description line this animal is a Rottweiler black and mahogany and has a purple collar its markings and the tail hair is forked you will write all this down in the description dog female spayed breed color approximately six years markings wearing a collar yes it's purple wearing tags yes three tags microchip yes needs to be scanned was not scanned at intake needs or remarks get in directions on specific care for exotics or any animal with special needs this section below pertains to evacuated animals the owner's signature you will need to read the liability release mark allow or decline date and have owners sign a signing animal ID number the first capital letter represents location where animal ID is assigned with its masterless the number represents the owner the second capital letter represents each animal of that owner for example one with three animals V is the location letter one this is the first person in line and a that is the first animal v1b the second animal v1c for the third animal next one animal this is the second person in line and V is the location two is the second person in line a is for the one animal the third example with two animals V the location letter three this is the third person in line a is for the animal V three b is for the second animal each animal must have its own animal intake form and animal ID number never change the animal ID number the first capital letter is based on the animal intake master list location if two intake areas are at one shelter they will have their own first capital letter and masterless animal shelter lead or Butte County Animal Control will assign the location letter that is we used here we have used D for del Oro this is the first person to come so they're number one and they have one animal Alecia Tucker Jasmine is the name of the dog and it is D for dog at the bottom of the form are the breviary for animal species evacuated owner arrives at shelter intake runner greets the owner completes the animal intake form reviews information to make sure everything is in there verifies if carriers for transport are needed gives completed intake form to assistant one assistant one checks form if not completed returns to the runner to complete it assigns the animal intake number writes it on the intake form and the master list enters animal and owner's information on to the master list gives the intake form to assistant to the assistant to recheck all information is clearly legible on all three copies of the intake form separates the intake form into three parts white is filed in the intake binder yellow copy is placed under a plastic sheet cover with a clipboard for the shelter worker pink is given to the intake runner to give back to the owner verifies if carrier is required for transporting uses to the family radio calls appropriate lead to come and retrieve the animal notes which owner the intake runner is returning to so when the shelter worker arrives can direct them to the correct owner intake runner returns to owner gives owner the pink copy of the intake form to keep and bring with them upon retrieving their animal have the owner take a picture of the pink copy for security week with the owner until the shelter worker arrives once all animals have been taken into the shelter helped the owner to exit safely start the process with the next owner in line waiting for assistance you can always stop the video pause it so you can read over this to get more information in a detailed instructions refer to the intake release transfer protocols on our website stray under owner names if an animal is a stray right stray under stray animal picked up at write the address or cross street and the city if the Good Samaritan is willing get their name and contact number in case there are any questions that come up later take extra precaution not to put the Good Samaritans name under owner's name write a brief description under animal description stray information on the intake form make sure you put the name of the disaster and who is taking this information leave animal name address cell blank until the owner is found where the stray animal is picked up will help us to ensure we find the correct owner on the master list we've put this animal in as d4 Del Oro - this is the second person that has come to the shelter and they have one animal so it is a evac teams are given top priority we need to get them in and get them back out on the field the evacuation intake you need to assist the evac team label carriers assess the animal if they need water get that for them they will give you the request for animal services evac team will bring the yellow copy if needed make copies transfer the information to the intake form this is the request for animal services this is the part one hotline operator has filled all this information out and the evac team is bringing this to you Alicia's brother Andrew called hotlines to rescue his sister's cat at her home the second part of the form from the request for animal services we are transferring all that information to the animal intake form part two this is the animal description and on the bottom of this section this is where you would say the owner has been called and they will come in to sign the liability release here is the liability release at the end of that form owners signature it is important that the owner come to the shelter to sign the liability release you will need to read the liability mark allow or decline date owner signature this is the first animal at the evac intake so we are using e for the evac intake please do not use Eve for another nabbed act shelter e1 this is the first person there that is for the owner and a there is one animal released - owner RTO process shelter worker will bring these forms upon release we have three different animal care schedules dog and other animals one for cats and one for large livestock animals evacuate owner returns to shelter intake runner goes to the owners vehicle briefs the owner retrieves the pink copy from the owner verifies driver's license or other picture ID verifies need for transport carriers takes the pink copy to the assistant to assistant - finds corresponding white copies of the intake form in the intake binder gives all copies to the intake runner for the owner to sign and date using the family radio calls appropriate lead to bring all animal care schedules and any other paperwork with the animal verifies need for transport intake runner returns to the owner have owner sign all white copies of the animal intake form on the owners signature at release line returns signed white copies to the intake assistant one animal intake form owner's signature this is where they need to sign on the bottom of the form make sure it is dated and the time of signature if approved and animal is released to a person other than the owner print their name below their signature with contact cell date and time shelter worker barn worker depending on the shelter reviews animal care schedule to update the owner on current status of animal bring this animal clipboard and animal care schedules to intake assistant one then takes animal to owner's vehicle where intake runner is waiting large animal barn worker will assist owner with loading all animals assistant one retrieves clipboard and paperwork from shelter worker enters animal release date and time on the intake masterless highlights it with a yellow highlighter do not give copies of the animal care schedule to the owner give relevant information verbally place animal care schedule and white copies of the intake form into the RTO binder keep all animal intake forms in the binder by animal ID numerical order intake runner gives the owner age nav dag brochure stays with the owner's vehicle until shelter worker arrives directs owner to exit gate refer to the intake release transfer protocols for more detailed instructions all forms are available on nabbed a gorg thank you so much we can all make a difference