Signature Service Silent Auction Gift Certificate Made Easy

E signature silent auction gift certificate

what's up fundraising family today is gonna be a little bit different type of video today is gonna be a follow along I'm gonna show you how I make a Google Form as a input for all your silent auction live auction and buy a spot or count me in parties for your auction procurement it makes things so much easier okay so first I just typed in Google Forms I go to Google Forms sign in I'm always signed into Google I use Google I love Google so it's the easiest for me otherwise you just sign right in we're gonna start by using a new form I am and then I'm gonna show you one that I use as a template for all my clients for the forms that I create for that so we're gonna start I always start with the contact information it's what I like it has all the basic information and we're gonna amend it make it super simple together okay so the first thing that we're gonna do is we're gonna edit the title of this form I don't like the title contact information so I simply click right on contact information and I am gonna call this the and I'm gonna use my school Minnehaha Academy gala auction gala donation for okay and I'm gonna say it's the action donation form and you can see that when I click off of it it'll change it right up here and then here's a little description thank you for agreeing to donate to our live silent if I could spell would be amazing or we're silent auction please fill out the form below now if you have a deadline for this put your deadlight in here so let's say by January 1 2020 I'm making this video in September 2019 okay so I'm gonna put in here your name and I want first and last if I want it so I just edit that by clicking right on here now let's pretend that this didn't say short answer this said something else over here I have all the types of questions and the types of answers I want so I want a short answer and but the other options are paragraph multiple choice checkboxes own file upload we'll go through a few of those as we go so in this case I want a short answer just a name we're gonna put it right there now down here there is a little green button if I click that on and off it lets it be required or not I definitely want the name of the person who is donating so I'm gonna put it here be their email this one's optional um if you want to collect it great as a way to communicate with them and what I typically do is say um best way to get ahold of you or communicate and now I'm gonna make this a multiple choice and option one I'm gonna make email and option two so I just clicked on add an option I'm gonna say phone and then option three I'm gonna say text very popular now and I'm gonna make that also required okay now down here it says address I don't really care about their address I want to put in email or phone or email or phone number and I don't want this to be a paragraph I want this to be a short answer so I'm gonna change that I'm also gonna make a required here it says phone number I don't want this to be a phone number here I want this to say okay so we talked about the name the best way to hold of you get hold of you email phone what we haven't asked is what item description what are they donating you leave that as a short answer okay then down here I have comments we're gonna change that item description so sometimes people donate one item and sometimes they donate six items like for gift certificates worth twenty-five dollars or three bottles of wine so I'm gonna make this question how many of this item are you donating and then I'm also gonna add if you are donating multiple different items to the auction please note that you will need to fill out this form for each item again I am going to make this a short answer okay now I have run out of questions on my template to simply add a new question I'm going to click this little plus here and go through it but instead of doing that in wasting your time creating a whole new line I'm gonna take you back and show you the model and the template that I give to all my clients to use as their google form so let's just go over all the questions quickly XYZ school auction first last name what type of item are you donating I encourage all my clients to use one form for their silent live and buy a spot buy in parties or experiences whatever you call them and and I want to know which one you're donating and where you expect this to go so I'm gonna have people click this is a check box it actually should be multiple choice because they cannot choose both okay item description we had that in the other one how many are you donating here's a great question to add how shall we acknowledge you in all promotional materials by your name by your company name it's a couple let them tell you how they want to be acknowledged and let them type it in here okay this is only for a bias spot experience people when they're donating those I want to know what date are you having this party if you're hosting a pool party at your house and it's $50 for every family that comes I want to know what date its gonna come you're expecting to have it on so I can check it against the school calendar etc next please provide a short description of your item that we will use to craft all marketing materials again we're gonna let people tell us about their item so we don't have to spend all this time hiring a marketer a copywriter or even a parent volunteer writing all these flowery descriptions let your daughter do that estimated retail value of the item extremely important I made that required this I think is extremely important especially for my super busy schools how should we get the item you'll deliver it to us I'll bring it with me to parent-teacher conferences other if you put on here I want you to pick it up please note everyone will choose that option and you will spend all your time you've saved from using this form picking up auction items I would highly recommend not doing that unless you want to tax receipt how do they want it mail email or they don't want one all right this one's interesting many of the auction items that are not physical items that are a party or an experience or a lesson or are too big to bring in we need photos but why should we spend all our time emailing back and forth hey do you have a photo to have a photo when we can simply ask our donor to upload the photos here what I love about Google Forms again is I went over here I chose bio upload and it I am allowing people to only upload images I don't want anything else no videos no PDFs just images they're the maximum Allah allowed is five they can only upload five images and this size can be one megabyte I don't have a ton of space in my Google Drive to waste with like extra files so I'm gonna say that this is not required in case they're bringing ten bottles of wine and they're gonna show up all right this I include at the bottom of every single form I understand that XYZ please read and check to agree will set the starting bids and bit increments for all silent live-in bias box will decide if my item is best for the live or the silent might bundle my items with others to create a high value package and we use the description provided above to create all promotional materials now you could add to this you could add more you could add less the goal here is to have one place where you're silent you're live and your bias spot donors can all import all they're in for input not import input all their information why let me show you why I'm gonna go to another one that we're keeping for a client and what I love about this is when you start sending it out you can see the responses and you can see them all in here how many and the descriptions but what I love even more is you can open them in Google sheets and then you can use this Google sheet to export directly into little green light or one cause or greater giving whatever you use here's one that I created for my synagogue gala you know where it's just the easiest simplest way now if you would like to send this out you have a couple different options let's go back to the forum we were working on I'm gonna click send and instead of emailing it directly from here I'm just gonna get the link and if you want to shorten the URL you can shorten the around doesn't really matter I always hide the link because I link it to words and then in my solicitation emails or letters I'm gonna say click here and it's gonna be so simple and easy for our donors to just click and say yes I want to donate there's no paperwork to fill out and we get all the information in one place it's nice it's neat and organized everyone has access to it I love it Google Forms plus it's free how could you not anyways that's it for this video thank you so much for watching