Signed Electronically Photo Release Form Made Easy

Signed electronically photo release form

hello many studios have user agreements like photo release forms or medical consent forms or behavior policies that they wish for every single member of their studio every student there to sign themselves if they're adults or to have signed by their parent or guardian in the past the way that we have maintained these in muse minder is to provide you the ability to upload the PDF of said agreements have your clients download the PDF signed the PDF and turn it in that is still an option in muse minder and that allows you to get a signed piece of paper we have now a second option and that is an electronic option by which your prospective registrants and your current members can see an electronic version of an agreement and to fix an electronic signature to it by tracing their signature using their mouse or in some cases their finger on a touchscreen I'm going to make three videos about this this is a series this is the first in the series this will show you what the studio manager will see and be able to do with regard to these user agreements the second will show you what your perspective what what anyone who is enrolling online enrolling public enrollment anyone who's doing that will see and the third is what your established members will see and what they can what they can view namely what agreements have I not signed and what agreements have I signed I'm logged in as the studio manager of the Euterpe Conservatory of Music and I establishing a composing user agreements and maintaining their version control is a studio manager privilege so I'm over here in the manage menu item and I'm going to go to setup and I'm going to go down here to required user agreements again the emphasis I wish to make here is on required this is everyone in the studio will be exposed to these agreements so here is the compose view now I can create a new agreement and if I do so I'm given a text editor I can type content in there or I can paste it in from another source if I paste it in from another source the for the everything that I have tried including pasting it in from email has maintained the formatting that was in the in the source so that's good news otherwise you can format using these doodads here now if I want to look I have already set up three agreements for Euterpe now that's a lot of agreements but anyway I've set up all three now I have this waiver and you can see the formatting here centering bolding and whatnot and then I have this agreement and then I have this test thing so if I wish to go to the waiver and I wished to revise it I would hit first of all if I were to click on to this agreement and type something in my keyboard I would not be able to revise the agreements I need to hit this button in order to do that that is because the system maintains strict version control and the reason it does that is because it keeps a record of the agreements so that you can at any time pull the agreement that was signed to back up and show the signature if I were to revise this agreement and click here then I can type in and do something version 2.0 now notice that this waiver is dated July 25th when I hit the Save agreement button I can see that my XYZ waiver has been saved and now it says July 29th because that's the day that's today this waiver has replaced to the previous one the previous one will be kept in the system so long as it has signatories if no one has signed the previous agreement it's going to be overwritten by the one you just saved if you wish to remove an agreement from this list you don't you don't require people to sign the test anymore then you would select it and you would hit the remove agreement from the user displays button and it the same policy applies if no one has signed to this agreement it will be removed completely from the system if someone has signed it it will simply be deactivated not be visible all to users it will be visible to you on certain views if you want to bring up information about it now let's look at a let's look at some of these reports here is a print and display signed agreement acceptance so this is if you want to say has what has Daisy bud signed she's one of my clients here Daisy bud here she is if I drop this box open I can see that she is a signatory on the agreement date of the 28th the and the waiver date of the 26th which would be different from the waiver dated today if I wanted to look at either one of those I can click on it and here is remind you it's the previous waiver right didn't say a version 2.0 I can see exactly what she signed I can see when she signed it and I can see the signature that she affixed if I wish to print this I can get a printer-friendly page and this just brings up my print dialog box from my browser I'm using Chrome right now and there you have it now I'll go back to my display page and then I'll go back to my compose page the other thing I want to show you is the missing signatures report now if we are missing a signature I can click on the agreement for example and see that all of these people are missing let me see so so that is all that none of these people has signed now notice this there's Anna Mozart and Leopold Mozart both of those people are contacts for the student whose name is Wolfgang Amadeus Mozart each contact who is identified as a parent or guardian will appear on this list children will not now if I wished to see it would be kind of counterintuitive but if I wish to see who did not sign previous agreements then I could click on this that is show all my agreements and then I can click there for example and see that nobody has signed well everyone has not signed the agreement that I just saved so I'm going to pop back now I'm gonna go back down here set up required users I'm gonna look at I just looked at missing signatures reports I'm gonna look at signatures obtained and I'm gonna put this over on the other view as well the drop-down manager thing here this is an interesting one if you have different versions of a waiver and you want to see who's signed you could do them for example who has signed the July 29th waiver no one has if I open active agreements and I click on this one and I click on it I can see that two people have signed this agreement this waiver how about X Y Z I can see two people have signed that one as well and did anyone sign either of the tests well I can select two of them and I can see that yeah someone signed the July 25th version of the test and someone signed the 26th version of the test so you see you can you can you can go ahead and show multiple agreements and then you can see every signature that you obtained now just before I leave I am going to with this this video I'm going to show you if I go over to the member view of Daisy bud oh she's already selected that's nice I can see an alert there if these if you really feel strongly that a User Agreement must be required and you put it on this and you use this feature then the system is going to show you in many different ways if someone has not signed this member has not signed one or more agreements please click the link here to send a reminder email this is going to if I just clicked it and it's going to send out a message the same thing actually would apply if I went to students and if I went to Billy Budd who is a dependent Billy and Ishmael are both the children of Daisy so if I click on Billy oh look at that either this student if the student is an adult or one of his or her contacts if the student is a child has not signed one or more user agreements click please click on the link here to send a reminder emails now if I click here it's going to say that a message was sent to Daisy bud now what does that look like what does that message look like go out to my email and hit get messages yeah I get these two because of course my email is the one that gets sent to so here is Daisy hello Daisy please be advised you must review and sign and then here is the studio's login page and in my next or in one of the subsequent videos I will show you what Daisy sees and how she can sign these agreements so for now that's it thank you very much