Use Advanced Threat Protection And Sign
Use advanced threat protection and Sign with signNow and improve your competitiveness available on the market.
Nowadays enterprises in the marketplace are familiar with great competition threats. Regardless of whether they provide special providers and goods it doesn’t promise a stunning achievement. The gain can be achieved only if your interior operations are perfectly organized and the workflow is streamlined. Therefore the companies more frequently go to opt for applications that strive to perform routine duties, giving time for the employees to focus on some innovative upgrades.
In case your enterprise incorporates signing documents together with the clients, you can expect to definitely begin looking for an progressive eSignature option. One of these is signNow - an advanced service with a lot of functions, which may be easily adjusted in your demands. Your building contractors and clients will be able to sign other, deals and agreements paperwork on-line with much less money, effort and time invested. Employing the SigNow you can show how much you value your customers, since it will make numerous corporations faster and more practical.
Analyzing common cases of data breach: risks and their prevention
In the final lesson of this course we will look through the well-known recent cases of data breach and security threats to businesses worldwide. We will analyze the root causes of the data breach and what should have been done differently to prevent them.
Let's put aside cyberattacks, phishing attempts and fake emails from lotteries in the spam folder of your inbox. These are serious threats, of course, however, let's not forget that 1 in 4 data losses is caused by employer' inappropriate behavior, and external threats have nothing to do with that. Let's have a closer look at some of the notorious examples of how digital illiteracy and other human factors can lead to significant financial losses and confidence collapse.
1. Equifax and the leak of personal information on 143 mln consumers
In July 2017 hackers managed to find a vulnerability in the open-source Apache Struts software and got access to Equifax servers. The scandal was so loud that Equifax CEO Richard Smith had to explain himself in front of a Congress hearing. In the course of the investigation, Smith repeatedly accused an in-house employee who failed to update server software in a timely manner. This - most probably - was not the only problem with Equifax security at that time, however, there is an obvious take away from this case for all businesses keeping personal data of clients online:
Never ignore system updates, no matter how annoyingly frequent they might be.
This might sound too obvious, still: every system update serves its purpose. It might be not that obvious for you first (especially if you don't bother yourself with release notes), until it is too late.
Timely reminders on updates for all employees would be helpful. Or you can ask system administrator to arrange automated check for updates for the whole office (once a week on Friday evening, for example).
2. Cyber attack on Deloitte database
In September 2017 Deloitte was revealed to be hit by a cyber attack. Hackers' access to personal details and business plans of the most blue-chip clients of Deloitte was unnoticed for months! Thus, the actual losses from this loophole are impossible to calculate.
As it turned out in the course of an investigation, Deloitte had been using a really simple single-password mode in relation to the most confidential information on its most important clients.
For obvious business reasons, Deloitte's clients did not reveal how much of information has been lost or damaged, however, at least 6 unnamed clients confirmed their operations were impacted by this data loss. What can we learn here?
In everything what concerns personal/financial/planning data, two-factor authentication is a must! Especially if other businesses entrusted you with their confidential data.
3. TrueCorp, Thailand and direct access to clients' data stored on Amazon
Of course, not only Western companies are hit by hacker attacks. Many Asian countries are also experiencing cyber threats, together with millions of their clients.
In March 2018, TrueCorp, Thai second-largest mobile network, was exposed to data loss on at least 45,000 customers. As it turned out, its subsidiary company was simply storing personal data on TrueCorp's clients in Amazon S3 bucket which was partially open to general public. Almost 50 thousand documents became easily downloadable, most of them being scans of various identity documents (ID cards, driving licenses, passports).
First, TrueCorp assumed that all this data became open due to a hack, but as it turned out, easy access to the data bucket was a trivial human error.
This does NOT mean that using subsidiaries or outsourcing operation is always a threat. The takeaways from this case are directly related to digital literacy, not mode of operations, actually:
- When using shared folders in a cloud (be it Amazon, Google Drive, Dropbox or the alternative), always double check the mode of access.
- When using public links - make sure they do not lead to sensitive data.
4. UCLA and stolen data on 16,000 patients
When data breach concerns the most sensitive data on the clients' side, the situation may end up in court. Several years ago, California Supreme Court has been considering a class action suit filed against the University of California. The case involved a burglary which took place back in 2011 in the home of one of the UCLA faculty physicians. A hard drive was then stolen, containing patient data on over 16,000 people undergoing treatment at UCLA medical facilities. The hard drive in question has been unencrypted, even though UCLA had all reasonable means to provide adequate protection for private medical information.
Luckily for UCLA, this case was later dismissed because there was no evidence that the information from this hard drive was ever inappropriately accessed or used. Still, there are many what/if's in this situation and many others involving theft of tangible business assets.
The takeaway from this case is very much straightforward:
If operations of your organization involve any sort of medical records - following HIPAA regulations is an absolute must! This, first and foremost, concerns physical access to digital records - passwords on laptops and tablets, secured settings on printers etc.
5. Customer data leaked directly from on-site printer
The previous case with a stolen hard drive leads us to other cases related to security of office equipment use. And this is also the case when we can with certainty state: the less paper you are using - the more secure your client data is. Go paperless!
In Australia, for example, an employee of a discounter Big W was simply showing visitors that the department store's printer has been repaired and is working alright - and' accidentally leaked personal information on 32 store's customers! The other side of the printed pages contained info on people's addresses and IDs. Later on, an unrelated customer informed the Big W store about this data breach and necessary actions were taken.
What do we learn from this?
Physical data breach is actually much more frequent than you might think. And what is worse, it is often invisible, unreported. People dispose important documents into garbage instead of shredding them. They may take top confidential documents home and accidentally leave them in a commuter train. They may simply wrap sandwich leftovers using a page from an old business contract.
Regular staff trainings is probably the only way to prevent such negligence. All your staff, without any exceptions, must be well aware that every single page of your office documentation counts. Every password must be unique. And every laptop must be locked when you leave your office room.
Your step-by-step guide — use advanced threat protection and sign
Use advanced threat protection and Sign. Get maximum value from the most respected and secure eSignature platform. Streamline your digital transactions using signNow. Optimize workflows for everything from basic personnel documents to advanced agreements and purchase forms.
Know how to Use advanced threat protection and Sign:
- Import a few documents from your drive or cloud storage.
- Drag & drop smart fillable boxes (signature, text, date/time).
- Change the fields size, by tapping it and choosing Adjust Size.
- Insert dropdowns and checkboxes, and radio button groups.
- Add signers and request attachments.
- Use advanced threat protection and Sign.
- Include the formula the place you require the field to appear.
- Use remarks and annotations for the recipients anywhere on the page.
- Approve all modifications by clicking on DONE.
Link up people from outside and inside your business to electronically work on essential signNows and Use advanced threat protection and Sign anytime and on any device using signNow. You may monitor every activity performed to your templates, receive notifications an audit statement. Stay focused on your business and customer partnerships while knowing that your data is precise and safe.