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hello fellow City cash handlers today you will be receiving training on the city's cash handling policy we have over 20 departments within the city that accept cash transactions as such we are all guardians of the city funds pretty important right cash handling it is your job whether you take in lots of money or you collect pennies it's all important and must be accounted for so let's get started learning cash handling controls there are five principles of good cash handling processes segregation of duties security reconciliation management review and documentation what is included in cash handling you might ask it's not just cash it includes your coin currency checks money orders credit and debit cards today we will focus on cash and checks only first let's talk about risks and controls who and what are at risk both you and the money are at risk you may ask yourself why in the cash collection process you are just as important as the cash the controls that we will discuss are designed to protect both you and the cash you are handling risks that you and the cash may face our cash could be lost or stolen bank statement or revenue report doesn't agree with the departmental records no audit trail or proper documentation finger-pointing and accusations or suspicions and lost revenue to avoid these risks a plan to collect cash should be in place however if you don't have a plan in place here are a few tips for developing a plan is a change fund needed note that your change fund is not the same as your petty cash so if you are going to make change then you need a change fund to get authorization you'll need to contact the treasurer and the CFO a department may have several change drawers at a single location but each drawer should be assigned to only one employee for example in the treasurer's office we each have a cash drawer for a total of five drawers each employee is responsible for their own cash drawer the change drawer should be balanced each and every day never ever use the change fund for making purchases cashing checks giving loans or travel advances making change for personal use or any other non city transaction four basic steps to cash handling process are accepting the payment preparing the deposit and sending it to the bank reconciling the deposits reporting outages upon taking a payment you will want to verify the payment for legitimacy and accuracy things to look for on a check are the date if the check has dated more than 30 days in the past it should not be accepted if the check has a date in the future it is considered post dated and should not be accepted cheque should be payable to Carson City and the applicable Department for example Carson City Treasurer or Carson City Parks etc be diligent in checking the numeric amount against the...