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Veterinarian Professional Liability Insurance Application

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Veterinarian Professional Liability Insurance Application

Safehold Special Risk, Inc. / Hanover Insurance Group issuing carrier / AM Best Rating: A XIV

Applicant Type

Delivery Method

INDIVIDUAL APPLICANT INFORMATION

Applicant Name:

Mailing Address:

Street Address:

Phone No. (Office): Residence:

Fax No.: Email Address:

Employed By (If Applicable):

Employer’s Address:

Practice Type / Coverage Desired / Annual Premium

Coverages

Professional Liability — $2,000,000 each occurrence / $2,000,000 aggregate limit

Veterinary Medical Board Legal Defense — $100,000 each occurrence / $100,000 aggregate limit

Animal Bailee — $50,000 each occurrence / no limit per animal

Definitions

Small Animal — 100% small animal

Mixed Animal — 75% or greater small animal (including equine)

Large Animal — greater than 25% large animal (including equine)

Equine — 70% or greater equine

Veterinary License No.: State Licensed: Date Graduated:

Is the name on the license the same as applicant's name above:

If No, please explain:

Describe type of animals you will generally deal with:

Additional Professional Questions

Do you specialize in any specific fields of veterinary medicine (e.g., animal dentistry, dermatology, etc.)?

If yes, please explain:

Which insurance company provided your previous Professional Liability Insurance:

Has any insurance company cancelled or refused to issue Professional Liability insurance for you?

If yes, please explain:

Any professional liability claims or allegations during the last 3 years:

If yes, please give brief details and list amount paid for each claim:

Effective Date

Should a later date be required please indicate date here:

It is a crime to knowingly provide false, incomplete or misleading information to an insurance company for the purpose of defrauding the company. Penalties include imprisonment, fines and denial of insurance benefits.

I hereby declare that the foregoing information is true and I have not concealed or misrepresented any material fact(s), and I agree that this application shall be the basis for Veterinary Professional Liability insurance I am applying for, and I understand it is for my own individual protection.

Please Print Name

Date Signed

Signature

TO PAY BY CHECK

Make check out to: Safehold Special Risk, Inc.

Mail completed application and premium payment to:

Safehold Special Risk, Inc.

Veterinary Insurance Program

Attn: Shannon Gianatasio

10940 White Rock Road, 2nd Floor

Rancho Cordova, CA 95670-6076

If you have any questions, please contact:

Shannon Gianatasio: 916-767-0406 or shannon.gianatasio@safehold.com

TO PAY BY CREDIT CARD

Email or fax completed application and call Shannon to make a payment:

Email: Shannon.Gianatasio@safehold.com

Fax: 610-537-4264

Enter text✕

What the Veterinarian Professional Liability Insurance Application Is

The Veterinarian Professional Liability Insurance Application is a structured form used by veterinarians and veterinary practices to request professional liability (malpractice) coverage from an insurer. It collects identifying and practice details, licensing and credential information, prior claims and loss history, scope of services, and requested policy limits. Insurers use the application to assess risk, set premiums, and determine underwriting conditions or exclusions. Accurate, complete responses enable timely underwriting and reduce the likelihood of coverage disputes or post-issuance rescission.

Why a Complete Application Matters for Coverage and Risk

A complete, accurate application lets underwriters evaluate exposure, set appropriate premiums, and issue binding coverage. It documents representations that form the basis of the policy and can affect claim outcomes if material information is omitted or misstated.

Why a Complete Application Matters for Coverage and Risk

Who Typically Completes This Application

Answers should be provided by someone with authority and access to license details, practice operations, and historical claims information.

  • Solo or partnership veterinarians applying for individual professional liability coverage.
  • Veterinary clinics and hospitals seeking practice-wide or group coverage for staff.
  • Corporate or franchise veterinary groups coordinating coverage for multiple locations.

Who Signs and Their Role

Licensed Veterinarian

The veterinarian named on the policy must sign where required. The signer confirms license status, attests to the accuracy of clinical and claims information, and accepts policy terms on behalf of the individual practitioner.

Practice Owner / Officer

A practice owner, managing partner, or authorized officer may sign for clinic-level applications. That signer verifies business operations, staffing, revenue estimates, and agrees to declarations affecting group coverage and endorsements.

Core Fields Required on the Application

Applicant Name: Full legal name
License Number: State-issued license ID
Practice Address: Street, city, state, ZIP
Coverage Limits: Requested per-claim/aggregate
Claims History: Prior claims summary
Signature & Date: Signed, mm/dd/yyyy

Step-by-Step: Completing the Application

Follow these sequential steps to prepare and submit a complete application.

  • 01
    Gather Documents: License, loss runs, CV
  • 02
    Complete Sections: Enter practice and services details
  • 03
    Disclose Claims: List incidents and reserves
  • 04
    Sign and Submit: Authorized signature and delivery

Customizing an Online Application Workflow

Configure form fields and routing to match your practice intake and underwriting requirements.

Field Configuration
Signature Field Required, date-stamped on submit
Conditional Field Show if claims=yes
Attachments Require prior loss runs
Authentication Email or SMS code options

Digital Submission and Platform Needs

Ensure any chosen e-signature or submission platform supports the authentication level and document retention required by the insurer and applicable law.

  • Browser Support: Modern TLS-enabled browsers
  • File Types: PDF, DOCX accepted
  • Integrations: CRM and storage options

Where to Submit Completed Applications

Applications are typically routed to underwriting or your broker. Choose the delivery method the insurer specifies.

  • Insurer Portal: Upload through carrier underwriting portal
  • Broker / Agent: Submit via licensed agent or broker
  • Email: PDF to underwriting email address
  • eSubmission Platforms: signNow or other eSignature platforms

Key Sections of the Veterinary Professional Liability Application

A standard application contains sections covering identity, credentials, practice operations, claims history, requested coverage, and declarations.

Applicant Identification

Collects full legal name, practice name, contact details, employer tax ID if applicable, and authorized signatory information; used to verify licensure and legal entity for the policy.

Professional Credentials

Asks for veterinary school, graduation year, board certifications, specialty training, continuing education, and jurisdictional license numbers to assess clinical qualifications and specialties.

Practice Operations

Describes scope of services (surgery, dentistry, emergency care), patient volume, employment of technicians, and off-site procedures — factors that influence underwriting risk.

Claims and Disciplinary History

Requests prior claims, settlements, disciplinary actions, and malpractice reports over the insurer's lookback period; full disclosure is critical to avoid coverage denial.

Coverage Selections

Includes requested limits, deductible options, retroactive dates, and optional endorsements such as cyber liability or hired/non-owned auto coverage tied to practice operations.

Declarations and Signatures

Contains attestations, fraud warnings, signature blocks for applicant and practice officer, and a clear statement that material misrepresentation may void or rescind coverage.

Typical Timelines and Processing Expectations

Processing times vary by insurer and underwriting complexity; know typical checkpoints to set expectations.

Underwriting Review:

7–14 business days typical for standard risks

Binding Coverage:

Policy effective upon insurer acceptance and payment

Claims Lookback:

Most insurers request five-year loss history

Renewal Notices:

Sent 30–60 days before expiration

Follow-up Requests:

Request responses often due within 10–14 days

Common Errors to Avoid When Preparing the Application

  • Providing incomplete claims history: omitting small incidents or closed claims can trigger rescission or denial.
  • Mismatched legal names: using a DBA instead of the legal entity or misspelling license names delays verification.
  • Failing to disclose disciplinary actions: nondisclosure of board actions often leads to policy voidance.
  • Attaching inconsistent documents: conflicting CVs, revenue estimates, or prior policy terms create underwriting friction and delays.

Consequences of Inaccurate or Incomplete Applications

Misrepresentation: Coverage denial
Non-Disclosure: Policy rescission
Late Reporting: Claims may be declined
Unlicensed Practice: Fines, legal exposure
Missing Signature: Application invalid
Incorrect Limits: Coverage gaps

Comparison: eSignature Options for Submitting the Application

Select an eSignature provider that meets authentication, audit trail, and privacy requirements; the table compares common plan criteria with signNow listed first.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About the Application

Answers to common questions about signature validity, required disclosures, processing times, and corrective steps if errors are found.


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