Help Me With Integrate Electronic signature in Zapier

Zapier is an automation tool that connects different applications, including airSlate SignNow. By linking SignNow with other apps through Zapier, you can automate document workflows, such as sending signed documents or triggering actions based on user responses, which saves time and reduces errors.

Using Zapier with airSlate SignNow allows you to create customized workflows that automate repetitive tasks. For example, you can automatically save signed documents to cloud storage or create a new record in your CRM after a document is signed, enhancing efficiency and productivity.

Zapier offers various pricing plans, including a free tier for basic functionalities. While airSlate SignNow is designed to be a cost-effective solution for document signing, integrating with Zapier may incur additional costs based on the volume of tasks or Zaps you create.

You can automate a variety of documents with airSlate SignNow and Zapier, including contracts, forms, and agreements. This integration makes it easy to streamline document management and ensure timely signatures without manual intervention.

Yes, you can set up alerts in Zapier when a document is signed in airSlate SignNow. This feature allows you to receive notifications via email or other applications, ensuring you stay informed about the status of your important documents.

The main benefits of using Zapier with airSlate SignNow include increased automation, improved workflow efficiency, and enhanced document management. By integrating these tools, you can create a seamless process that minimizes manual tasks and helps you focus on more critical business functions.

While Zapier offers extensive capabilities for integrations, there may be some limitations based on your chosen plan. For instance, free plans have a cap on the number of Zaps and tasks, so consider your needs when determining the best plan for using Zapier with airSlate SignNow.

Lead generation is relatively simple with certain interventions and the correct method. The purpose is to find promising potential customers and make contact with them. The key is to nurture those that lead to transformation.It's not as the great debate that many search engine optimization service suppliers make it out to be. There are tried and true methods for generating leads. Here are a few considerations:Search engine optimization (SEO)SEO improves the web search rating of your site using the business-related keywords you want to aim for.When prospective clients search for these keywords, they will discover your material in the search outcomes and may follow those links to your website.If your material serves their requirements, you have the opportunity to turn those prospects into leads.If SEO is not used as part of your marketing strategy, you're losing an excellent chance to get more traffic to your website.Increased internet traffic originates from mobile devices. However, the desktop layout design may appear distinct on smartphones owing to screen size constraints. It’s important to have mobile optimization for all your marketing materials.Content marketing goes hand-in-hand with lead generation:Content enables you to draw audiences, transform them into leads, and create revenues. And once the visitors become clients, you can use more material to keep them updated and interested.These types of contents can give you a heads up:Building knowledge of your companyTalk about your products and servicesWrite about how the targeted audience can benefit in buying from you regularly.signNowing out to an audience with high-quality content on a very consistent basis is extremely crucial to a business, which is why top companies hire professional content writers.Website:The environment of advertising has altered. By updating your website with a streamlined, modern look, you can attract customers with your aesthetic.Too many business owners fail to consider their website and treat it as if it were an online booklet. Your website is a sales representative with an integrated sales funnel. Sales representatives play a major role in educating your clients about your business, and so it’s best to treat your website like a sales rep. That’s where all the activity begins.

I use signNow. Its has great features and potential to use API when i need to.You have few others that are good and established. signNow Echosign is great.signNow - is another option. They also have stripe integration for payment.All of them will track responses ..like you can see who viewed and who signed.Gather your requirements :a) How many documents do you want to get signed every month?b) Does the content vary? if not you can create one template.c) Do you need API or can you fill the variables like name and address for a template and send it ?d) Do you want someone to pay when they sign? or is there a separate payment process - Right now out of box its only signNow ( AFAIK) or You can do Zapier integration if you have resources to help you with.Most of them start at low price and cost adds up when you want more than one template or you exceed maximum documents signed.Until you do a complete API integration, you can easily replace one with another. So you can start off with FREE plan and try it out and upgrade to basic plan and see if it meets your need and try the other vendor.If you know your numbers upfront, you can talk to the sales team.

I boosted my sales when I configured a CRM properly.First of all, let me share that this is not about the tool. Please.It does not matter what CRM app or plugin you use… if you do not have a good process to back it up.I don’t care if you use a spreadsheet or Trello. Just know what a CRM means to your business.Okay, now that we got that out of the way, let’s proceed…There are many elements about the CRM that allowed me to close sales.For one, it tracked appointments. I have communications logged and actionable notes are written after every interaction.Another key information is the fields to include.In my case, it’s important to take note of each client’s marketing goals. Overall, it also helps me to track how each lead found me, so I can double down on that marketing channel.Now, here’s my most important CRM use case: following up.Setting up a proper CRM allowed me to setup a pipeline like this:LeadContactedQualifiedProposal MadeWon / LostThat’s the default setting of SalesFlare, which is what I happen to use and love right now.Regardless, it’s about the process, not whatever tool you’re using.The pipeline forces me to visualize actions. It’s clear that I should contact leads. It’s clear that I should send a proposal to qualified ones.It also inspired me to close dormant leads… so they don’t linger in my view and I can focus on the few most active ones.TO SUM IT UP:Having a CRM integrated to a pipeline enabled me to visualize the customer journey… and be mindful of taking each client through the steps.Don’t allow your leads to linger in a step. Move them forward. Follow up. If it does not work, consider that you lost a lead. Move on. Follow up to new leads.

Features of the Best Visitor Management SystemsWhenever you look to make a purchase or procure new technology for your business, it is important to start by understanding the desired outcomes. Identify the needs of various stakeholders who will be impacted. Then consider the available features and determine which are most important for your organization. Next, consider whether the options that match your checklist fit your budget. Ensure the vendor that is the best fit is known to provide excellent customer support. And in an era of constant news of digital theft, will they secure your data like it's their own?This guidance especially applies when selecting a visitor management system. Keep in mind your most important visitors will interact with this system. As many people are not tech savvy, you need to make sure everyone can easily use it. (At Greetly, we ask our moms to test every aspect of the app before releasing them!)Here are the most important features in a visitor sign-in app:Ease of UseNotifications that Match Receivers’ PreferencesPreregistration and Repeat Visitor FeaturesVisitor Photo CaptureVisitor Badge PrintingLegal Document eSignature CaptureCloud-Based Visitor LogbookSecured DataSoftware IntegrationsWorks with Common Hardware OptionsUnlimited Usage CapacityNo Dedicated or Specialized Personnel is RequiredThe Basics - A Visitor Management App Must...The core of any visitor registration app is quickly and efficiently checking in visitors, capturing key information and letter host employees know of their arrival. Thus, before considering an app, make sure it meets your organization's needs in terms of:Ease of UseThe user interface should have a clear display, without a lot of text and icon clutter. Even first time visitors should be able to navigate the sign-in process - without assistance - like a tech-savvy veteran. Also consider is the app's design, known as the user interface. What does it say about your organization and brand? Does the vendor add their logo?Notifications that Match Receivers’ PreferencesYour visitor sign-in app should offer many different visitor reception notificationoptions. Different employees have different works tools and preferences. Some people focus on their work for extended periods of time and do not check their emails often, they need a phone call. Some people don’t like their phone ringing all the time and would prefer an email notifications. Some rely on Slack corporate instant messaging for most of their communications, so they’d prefer that notifications arrive there. Be sure your service will provide a wide variety of options for guest arrival notifications.Ultimately, you'll want to signNow most employee on their smartphones. Make sure your selected software offers unlimited text notifications.Preregistration and Repeat Visitor FeaturesYou want the check-in process to be fast so everyone can get down to business. Look for visitor management software that allows guests to be preregistered ahead of their arrival. Most offer the ability to preregister an associate via the admin portal. Most advanced visitor management apps allow you to preregister visitors directly from your calendar app, whether you use Microsoft Outlook, Google or just about any other digital calendar.And once a visitor has been onsite once, their details are stored in your cloud-based visitor logbook. Select check-in software that allows that person to sign in as a “repeat visitor” the next time they visit and skip several steps in the already quick check-in process.Advanced Features for a More Secure WorkplaceObviously, when using a system that is letting people into your work home, security should be a key concern for everyone. The goal is to protect the physical and data of employees and visitors alike.The hope is that security measures never have to come into play. But in the event that something happens, whether the wrong person is let in, or an unfortunate accident or emergency, where all people in the building need to be accounted for, these measures are incredibly helpful. In order to provide security for the person who is receiving the visitor, as well as security of the visitor’s data, these are the features to look for:Visitor Photo CaptureCapturing the image of the visitor allows the receiving party to know at a glance who is visiting them. If photos are included in email or Slack notifications, hosts can easily recognize guests even if they have not met previously. Visitor photos are also stored in case of emergency or if something goes missing.Visitor BadgesAnother use for taking digital photos is they can be printed on visitor badges. This will help everyone know, at a glance, that the guest is welcome in the facility. If anything remains in doubt, the visitor label will indicate when the person checked-in and who their host is so they can clarify the situation.Legal Document eSignature CaptureDoes your workplace discuss confidential information? Or do you host events that might require attendees to sign a legal waiver? A visitor check-in app that can capture electronic signatures on legal documents feature streamline the process.eSignature capture have many advantages of asking visitors to sign paper documents. First, it avoids a very awkward moment for your employees. Plus, it's safer and incredibly convenient. The security of an electronic signature is in the fact that there is traceable information associated with the signature. The signature will hold information on who signed in, when they signed and where they signed. With nothing to file these digitally documents are easily retrieved when needed.Cloud-Based Visitor LogbookThe purpose of any logbook is to maintain a record of every guest who checks in and leaves. A digital visitor logbook has countless advantages over the traditional paper version. First, it's available from any web-enabled device. In case of an emergency, like an evacuation, multiple employees can access it from their phones or tablet computers. It will store the reason for visit, host employee, visitor photos, eSigned documents, time in, time out and more. And it maintains privacy.Secured Data (in Europe, GDPR compliance)By its very nature, a visitor management system has key information about your employees and guests. So it is necessary to assure all stakeholders that their names, contact information, signatures, image, etc. will all be kept secure. Make sure to understand the data security practices of your selected sign-in app.In 2018, the European Union introduced the General Data Protection Regulation, commonly referred to as GDPR. If your organization has offices in Europe, or even if you are located elsewhere, if you see a lot of Europeans visitors, make sure your selected visitor registration software is GDPR compliant.Deluxe FeaturesOnce you have the basics down, there are other features you will want to consider. You want to be sure the system is easy to administer so it saves your staff time, instead of wasting it. Also, you'll want it to integrate with other software you use to, yup, save time. Other considerations are the ability to customize preferences for your individual employees or coworking community members and the usage capacity and constraints.Software IntegrationsTo be a productivity app, it must save you time. Integrations automate data into and out of your visitor check-in app.Directory services integrations are key. This will automatically ensure the correct members are available to be notified. So ensure your selected app plays well with Active Directory and Azure AD? Or, for coworking spaces, looks for the ability to sync with member databases like essensys Operate, OfficeRnD, Cobot and Satellite Deskworks?Will it integrate with Zapier, and provide almost unlimited functionality? Will the system provide any version of notification used by employees or community members: voice call, text message, email and Slack notifications? If you have systems already in place, you don’t want to have to change your systems to accommodate your software. The software should accommodate your systems not the other way around.Smart Hardware OptionsThere are three cost components to a visitor management system.SoftwareHardwareThe personnel cost of running the system. (See "Management of System" below).Unless you have specific needs that dictate otherwise, seek a sign-in app that works well with popular, low-cost hardware. There are few reasons you should break your budget with high cost, high tech hardware and gadgets. For example, an iPad receptionist app allows your organization to use low cost hardware found at any electronics and computer or office supply store. Avoid systems with proprietary hardware requirements, which are hard to find or expensive to replace.Unlimited Usage CapacityDoes it provide unlimited usage with unlimited text messages? You can’t have your system stop working because it signNowed a limit. And you don’t want to have to try to figure out how much capacity you will need over a period of time, so be sure you get unlimited for a fixed price.Management of SystemThe system should be of such quality that there would be no need for a special IT person on staff, or have its management assigned to someone to care for it. It should be helping you, not taking time away from you or anyone else for extra attention.ConclusionToday's modern office should implement a visitor management app. Selecting the right one is important.There is no reason to settle. Select a check-in app one with top-notch security, that works well with services, apps and programs that you have in place, including the preferred “announcement” or alert system for each of your employees or coworking community members. The system should work well with low cost, easy to find hardware, that can be quickly picked up at your local computer or office supply store (just in case). It should have unlimited capacity and no need for someone to be maintaining it. You should be able to get all of this for just a few dollars per day.Originally posted by Greetly at Features of the Best Visitor Management Systems | Digital Receptionist. Reposted with permission.

I am the founder of Greetly visitor management system. To help you find the best visitor registration product for your office, we recently wrote a detailed article about…The Features of the Best Visitor Management SystemsWhenever you look to make a purchase or procure new technology for your business, it is important to start by understanding the desired outcomes. Identify the needs of various stakeholders who will be impacted. Then consider the available features and determine which are most important for your organization. Next, consider whether the options that match your checklist fit your budget. Ensure the vendor that is the best fit is known to provide excellent customer support. And in an era of constant news of digital theft, will they secure your data like it's their own?This guidance especially applies when selecting a visitor management system. Keep in mind your most important visitors will interact with this system. As many people are not tech savvy, you need to make sure everyone can easily use it. (At Greetly, we ask our moms to test every aspect of the app before releasing them!)Here are the most important features in a visitor sign-in app:Ease of UseNotifications that Match Receivers’ PreferencesPreregistration and Repeat Visitor FeaturesVisitor Photo CaptureVisitor Badge PrintingLegal Document eSignature CaptureCloud-Based Visitor LogbookSecured DataSoftware IntegrationsWorks with Common Hardware OptionsUnlimited Usage CapacityNo Dedicated or Specialized Personnel is RequiredThe Basics - A Visitor Management App Must...The core of any visitor registration app is quickly and efficiently checking in visitors, capturing key information and letter host employees know of their arrival. Thus, before considering an app, make sure it meets your organization's needs in terms of:Ease of UseThe user interface should have a clear display, without a lot of text and icon clutter. Even first time visitors should be able to navigate the sign-in process - without assistance - like a tech-savvy veteran. Also consider is the app's design, known as the user interface. What does it say about your organization and brand? Does the vendor add their logo?Notifications that Match Receivers’ PreferencesYour visitor sign-in app should offer many different visitor reception notificationoptions. Different employees have different works tools and preferences. Some people focus on their work for extended periods of time and do not check their emails often, they need a phone call. Some people don’t like their phone ringing all the time and would prefer an email notifications. Some rely on Slack corporate instant messaging for most of their communications, so they’d prefer that notifications arrive there. Be sure your service will provide a wide variety of options for guest arrival notifications.Ultimately, you'll want to signNow most employee on their smartphones. Make sure your selected software offers unlimited text notifications.Preregistration and Repeat Visitor FeaturesYou want the check-in process to be fast so everyone can get down to business. Look for visitor management software that allows guests to be preregistered ahead of their arrival. Most offer the ability to preregister an associate via the admin portal. Most advanced visitor management apps allow you to preregister visitors directly from your calendar app, whether you use Microsoft Outlook, Google or just about any other digital calendar.And once a visitor has been onsite once, their details are stored in your cloud-based visitor logbook. Select check-in software that allows that person to sign in as a “repeat visitor” the next time they visit and skip several steps in the already quick check-in process.Advanced Features for a More Secure WorkplaceObviously, when using a system that is letting people into your work home, security should be a key concern for everyone. The goal is to protect the physical and data of employees and visitors alike.The hope is that security measures never have to come into play. But in the event that something happens, whether the wrong person is let in, or an unfortunate accident or emergency, where all people in the building need to be accounted for, these measures are incredibly helpful. In order to provide security for the person who is receiving the visitor, as well as security of the visitor’s data, these are the features to look for:Visitor Photo CaptureCapturing the image of the visitor allows the receiving party to know at a glance who is visiting them. If photos are included in email or Slack notifications, hosts can easily recognize guests even if they have not met previously. Visitor photos are also stored in case of emergency or if something goes missing.Visitor BadgesAnother use for taking digital photos is they can be printed on visitor badges. This will help everyone know, at a glance, that the guest is welcome in the facility. If anything remains in doubt, the visitor label will indicate when the person checked-in and who their host is so they can clarify the situation.Legal Document eSignature CaptureDoes your workplace discuss confidential information? Or do you host events that might require attendees to sign a legal waiver? A visitor check-in app that can capture electronic signatures on legal documents feature streamline the process.eSignature capture have many advantages of asking visitors to sign paper documents. First, it avoids a very awkward moment for your employees. Plus, it's safer and incredibly convenient. The security of an electronic signature is in the fact that there is traceable information associated with the signature. The signature will hold information on who signed in, when they signed and where they signed. With nothing to file these digitally documents are easily retrieved when needed.Cloud-Based Visitor LogbookThe purpose of any logbook is to maintain a record of every guest who checks in and leaves. A digital visitor logbook has countless advantages over the traditional paper version. First, it's available from any web-enabled device. In case of an emergency, like an evacuation, multiple employees can access it from their phones or tablet computers. It will store the reason for visit, host employee, visitor photos, eSigned documents, time in, time out and more. And it maintains privacy.Secured Data (in Europe, GDPR compliance)By its very nature, a visitor management system has key information about your employees and guests. So it is necessary to assure all stakeholders that their names, contact information, signatures, image, etc. will all be kept secure. Make sure to understand the data security practices of your selected sign-in app.In 2018, the European Union introduced the General Data Protection Regulation, commonly referred to as GDPR. If your organization has offices in Europe, or even if you are located elsewhere, if you see a lot of Europeans visitors, make sure your selected visitor registration software is GDPR compliant.Deluxe FeaturesOnce you have the basics down, there are other features you will want to consider. You want to be sure the system is easy to administer so it saves your staff time, instead of wasting it. Also, you'll want it to integrate with other software you use to, yup, save time. Other considerations are the ability to customize preferences for your individual employees or coworking community members and the usage capacity and constraints.Software IntegrationsTo be a productivity app, it must save you time. Integrations automate data into and out of your visitor check-in app.Directory services integrations are key. This will automatically ensure the correct members are available to be notified. So ensure your selected app plays well with Active Directory and Azure AD? Or, for coworking spaces, looks for the ability to sync with member databases like essensys Operate, OfficeRnD, Cobot and Satellite Deskworks?Will it integrate with Zapier, and provide almost unlimited functionality? Will the system provide any version of notification used by employees or community members: voice call, text message, email and Slack notifications? If you have systems already in place, you don’t want to have to change your systems to accommodate your software. The software should accommodate your systems not the other way around.Smart Hardware OptionsThere are three cost components to a visitor management system.SoftwareHardwareThe personnel cost of running the system. (See "Management of System" below).Unless you have specific needs that dictate otherwise, seek a sign-in app that works well with popular, low-cost hardware. There are few reasons you should break your budget with high cost, high tech hardware and gadgets. For example, an iPad receptionist app allows your organization to use low cost hardware found at any electronics and computer or office supply store. Avoid systems with proprietary hardware requirements, which are hard to find or expensive to replace.Unlimited Usage CapacityDoes it provide unlimited usage with unlimited text messages? You can’t have your system stop working because it signNowed a limit. And you don’t want to have to try to figure out how much capacity you will need over a period of time, so be sure you get unlimited for a fixed price.Management of SystemThe system should be of such quality that there would be no need for a special IT person on staff, or have its management assigned to someone to care for it. It should be helping you, not taking time away from you or anyone else for extra attention.ConclusionToday's modern office should implement a visitor management app. Selecting the right one is important.There is no reason to settle. Select a check-in app one with top-notch security, that works well with services, apps and programs that you have in place, including the preferred “announcement” or alert system for each of your employees or coworking community members. The system should work well with low cost, easy to find hardware, that can be quickly picked up at your local computer or office supply store (just in case). It should have unlimited capacity and no need for someone to be maintaining it. You should be able to get all of this for just a few dollars per day.Originally posted by Greetly at Features of the Best Visitor Management Systems | Digital Receptionist. Reposted with permission.

Yes! As a matter of fact, here are theFeatures of the Best Visitor Management SystemsWhenever you look to make a purchase or procure new technology for your business, it is important to start by understanding the desired outcomes. Identify the needs of various stakeholders who will be impacted. Then consider the available features and determine which are most important for your organization. Next, consider whether the options that match your checklist fit your budget. Ensure the vendor that is the best fit is known to provide excellent customer support. And in an era of constant news of dig...

I recommend you look at Greetly, the incredibly customizable visitor check-in app. It has worked wonders for our company’s 25 offices.If you want to know what to look for in visitor management software, read on for…Features of the Best Visitor Management SystemsWhenever you look to make a purchase or procure new technology for your business, it is important to start by understanding the desired outcomes. Identify the needs of various stakeholders who will be impacted. Then consider the available features and determine which are most important for your organization. Next, consider whether the options that match your checklist fit your budget. Ensure the vendor that is the best fit is known to provide excellent customer support. And in an era of constant news of digital theft, will they secure your data like it's their own?This guidance especially applies when selecting a visitor management system. Keep in mind your most important visitors will interact with this system. As many people are not tech savvy, you need to make sure everyone can easily use it. (At Greetly, we ask our moms to test every aspect of the app before releasing them!)Here are the most important features in a visitor sign-in app:Ease of UseNotifications that Match Receivers’ PreferencesPreregistration and Repeat Visitor FeaturesVisitor Photo CaptureVisitor Badge PrintingLegal Document eSignature CaptureCloud-Based Visitor LogbookSecured DataSoftware IntegrationsWorks with Common Hardware OptionsUnlimited Usage CapacityNo Dedicated or Specialized Personnel is RequiredThe Basics - A Visitor Management App Must...The core of any visitor registration app is quickly and efficiently checking in visitors, capturing key information and letter host employees know of their arrival. Thus, before considering an app, make sure it meets your organization's needs in terms of:Ease of UseThe user interface should have a clear display, without a lot of text and icon clutter. Even first time visitors should be able to navigate the sign-in process - without assistance - like a tech-savvy veteran. Also consider is the app's design, known as the user interface. What does it say about your organization and brand? Does the vendor add their logo?Notifications that Match Receivers’ PreferencesYour visitor sign-in app should offer many different visitor reception notificationoptions. Different employees have different works tools and preferences. Some people focus on their work for extended periods of time and do not check their emails often, they need a phone call. Some people don’t like their phone ringing all the time and would prefer an email notifications. Some rely on Slack corporate instant messaging for most of their communications, so they’d prefer that notifications arrive there. Be sure your service will provide a wide variety of options for guest arrival notifications.Ultimately, you'll want to signNow most employee on their smartphones. Make sure your selected software offers unlimited text notifications.Preregistration and Repeat Visitor FeaturesYou want the check-in process to be fast so everyone can get down to business. Look for visitor management software that allows guests to be preregistered ahead of their arrival. Most offer the ability to preregister an associate via the admin portal. Most advanced visitor management apps allow you to preregister visitors directly from your calendar app, whether you use Microsoft Outlook, Google or just about any other digital calendar.And once a visitor has been onsite once, their details are stored in your cloud-based visitor logbook. Select check-in software that allows that person to sign in as a “repeat visitor” the next time they visit and skip several steps in the already quick check-in process.Advanced Features for a More Secure WorkplaceObviously, when using a system that is letting people into your work home, security should be a key concern for everyone. The goal is to protect the physical and data of employees and visitors alike.The hope is that security measures never have to come into play. But in the event that something happens, whether the wrong person is let in, or an unfortunate accident or emergency, where all people in the building need to be accounted for, these measures are incredibly helpful. In order to provide security for the person who is receiving the visitor, as well as security of the visitor’s data, these are the features to look for:Visitor Photo CaptureCapturing the image of the visitor allows the receiving party to know at a glance who is visiting them. If photos are included in email or Slack notifications, hosts can easily recognize guests even if they have not met previously. Visitor photos are also stored in case of emergency or if something goes missing.Visitor BadgesAnother use for taking digital photos is they can be printed on visitor badges. This will help everyone know, at a glance, that the guest is welcome in the facility. If anything remains in doubt, the visitor label will indicate when the person checked-in and who their host is so they can clarify the situation.Legal Document eSignature CaptureDoes your workplace discuss confidential information? Or do you host events that might require attendees to sign a legal waiver? A visitor check-in app that can capture electronic signatures on legal documents feature streamline the process.eSignature capture have many advantages of asking visitors to sign paper documents. First, it avoids a very awkward moment for your employees. Plus, it's safer and incredibly convenient. The security of an electronic signature is in the fact that there is traceable information associated with the signature. The signature will hold information on who signed in, when they signed and where they signed. With nothing to file these digitally documents are easily retrieved when needed.Cloud-Based Visitor LogbookThe purpose of any logbook is to maintain a record of every guest who checks in and leaves. A digital visitor logbook has countless advantages over the traditional paper version. First, it's available from any web-enabled device. In case of an emergency, like an evacuation, multiple employees can access it from their phones or tablet computers. It will store the reason for visit, host employee, visitor photos, eSigned documents, time in, time out and more. And it maintains privacy.Secured Data (in Europe, GDPR compliance)By its very nature, a visitor management system has key information about your employees and guests. So it is necessary to assure all stakeholders that their names, contact information, signatures, image, etc. will all be kept secure. Make sure to understand the data security practices of your selected sign-in app.In 2018, the European Union introduced the General Data Protection Regulation, commonly referred to as GDPR. If your organization has offices in Europe, or even if you are located elsewhere, if you see a lot of Europeans visitors, make sure your selected visitor registration software is GDPR compliant.Deluxe FeaturesOnce you have the basics down, there are other features you will want to consider. You want to be sure the system is easy to administer so it saves your staff time, instead of wasting it. Also, you'll want it to integrate with other software you use to, yup, save time. Other considerations are the ability to customize preferences for your individual employees or coworking community members and the usage capacity and constraints.Software IntegrationsTo be a productivity app, it must save you time. Integrations automate data into and out of your visitor check-in app.Directory services integrations are key. This will automatically ensure the correct members are available to be notified. So ensure your selected app plays well with Active Directory and Azure AD? Or, for coworking spaces, looks for the ability to sync with member databases like essensys Operate, OfficeRnD, Cobot and Satellite Deskworks?Will it integrate with Zapier, and provide almost unlimited functionality? Will the system provide any version of notification used by employees or community members: voice call, text message, email and Slack notifications? If you have systems already in place, you don’t want to have to change your systems to accommodate your software. The software should accommodate your systems not the other way around.Smart Hardware OptionsThere are three cost components to a visitor management system.SoftwareHardwareThe personnel cost of running the system. (See "Management of System" below).Unless you have specific needs that dictate otherwise, seek a sign-in app that works well with popular, low-cost hardware. There are few reasons you should break your budget with high cost, high tech hardware and gadgets. For example, an iPad receptionist app allows your organization to use low cost hardware found at any electronics and computer or office supply store. Avoid systems with proprietary hardware requirements, which are hard to find or expensive to replace.Unlimited Usage CapacityDoes it provide unlimited usage with unlimited text messages? You can’t have your system stop working because it signNowed a limit. And you don’t want to have to try to figure out how much capacity you will need over a period of time, so be sure you get unlimited for a fixed price.Management of SystemThe system should be of such quality that there would be no need for a special IT person on staff, or have its management assigned to someone to care for it. It should be helping you, not taking time away from you or anyone else for extra attention.ConclusionToday's modern office should implement a visitor management app. Selecting the right one is important.There is no reason to settle. Select a check-in app one with top-notch security, that works well with services, apps and programs that you have in place, including the preferred “announcement” or alert system for each of your employees or coworking community members. The system should work well with low cost, easy to find hardware, that can be quickly picked up at your local computer or office supply store (just in case). It should have unlimited capacity and no need for someone to be maintaining it. You should be able to get all of this for just a few dollars per day.Originally posted by Greetly at Features of the Best Visitor Management Systems | Digital Receptionist. Reposted with permission.

We’d all like to use our time efficiently — however that translates for us: waste less time refreshing social media we ultimately don’t care about, split screens to compare data without flipping between pages, or getting our 10-year plan into the day-to-day so we can feel more productive instead of just busy.It’s easy to stretch a task that could be done in 40 minutes into an all-day event, especially with the introduction of the internet, but that’s not a very satisfying way to live. It also doesn’t maximize your talents or ensure that you’ll grow at the kind of rate you might like to see when you’re looking back on what you’ve achieved in life.Below are nine productivity tools that will help you turn your abstract goals into achievable, actionable items for your day-to-day life.1. StayFocusdLet's start with the basics. Remember those distracting tabs you still have open and are tempted to switch over to in between paragraphs? Yeah, let's get those out of the way. StayFocusd is a Google Chrome extension that allows you to block certain sites from your browser. You can set your working hours during the day, choose which sites you want to avoid, and StayFocusd will do the rest.If you really need to bunker down, you can "go nuclear," and the app will do a hard block of as many sites as you choose for a set amount of time, even shutting you out from the whole internet if you need.2. ProofHubProofHub is a task and project management app with inbuilt time tracking which puts teamwork and organization at top priority. Coming with an internal chat system, calendar, proofing, task and project creator and manager, along with various views for your team means that everyone will know what they should be doing and when. You can even track the progress of your and also of your teammates by tracking every min/hour they spent on any task.3. TopTrackerRecently launched by Toptal, the world's leading network of elite freelance developers and designers, TopTracker is a great app for, well, tracking your work. It feature both a clean, intuitive web interface and desktop app, allowing both individuals and teams to create projects, track their productivity, and easily identify areas for improvement.Designed with the needs of the freelance community in mind, its advanced features allow you to have full control of what you track and how often. Best of all, it's totally free and is a completely stand-alone app.4. ProducteevNow, let's say you're the manager of that team we've been talking about. You don't want to be a bad boss and lord over your team members every day, but you do want to make sure they're being as productive as you hired them to be. Of course, you can't necessarily control their every move during the workday, but you can use programs like Producteev to help manage all your tasks in an efficient, comprehensive way. Producteev's platform allows you to break up a team into tasks, assigning each member a specific task under the umbrella of a whole project. Then, you can keep track of the progress of each team member's task in a way that allows you to always keep an eye on the big picture.5. MiniNoteNow, you've got your team members all in line, but you need a little help staying on task with your own personal work. Don't worry, there's an app for that. MiniNote is a clever little checklist-like tool that sits in the top right hand of your screen and reminds you of all the tasks you need to tackle. There's a "lock" function that displays the MiniNote platform on top of any other programs you have open, and the in-depth note-taking features allow for thoroughness on a simple, easy-to-look at, non-intrusive platform that serves as a gentle reminder to stay on task.6. Google DriveHopefully you're already aware of Google's fantastic array of Office-like offerings, but if you're not, get with the program. Drive, Google's cloud-based storage app, can be another huge productivity boost for you and your team. With easy sharing functions and a great range of collaborative tools, Google Drive can drastically cut down on little inefficiencies like lost email attachments, incompatible file types, and storage limits. Drive offers lots of space, compatibility with many file types, and ease of use across platforms, all for free.7. WunderlistNow that you've got your team organized, it's time to take a swing at your personal productivity. My guess is that if you're anything like me you have three different stacks of sticky notes, all with a different to-do list of tasks you either completely forgot about or don't remember assigning yourself in the first place. Well, if that's your issue, then you need to acquaint yourself with Wunderlist. It's an app that puts all your to-do lists in one place and lets you subdivide tasks and add notes to each. It syncs easily between calendars on your phone and computer, making it the ultimate digital planner.8. IFTTTI'm not certain exactly how you say this acronym, but it helps to know that it stands for "If This, Then That," and it's a very clever program that helps streamline all sorts of productivity functions. IFTTT combs through your basic daily computer movements and detects patterns, and then it automates those patterns for you. It's great for optimizing social media, but it can cook up any number of "recipes" for your daily technology use, making it super helpful in shaving off precious seconds of work time.9. Rescue TimeRescue Time is a great app for helping you figure out where you need to cut out distractions in your life. This app tracks the programs and sites you spend the most time on and includes some pretty great analytics, such as most productive hours of the day and best days of the week for you to do work. If you can tell you're being distracted from your work but can't pinpoint where the distraction is coming from, then Rescue Time is the app for you.