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Add initials Travel Itinerary

Aloha this video's with horror we'll go over how to create a travel allowance itinerary when the expense is not included in your initial travel request we'll go ahead and create a new expense report using the proper naming convention with your user name expenses and the month at the end there go and click on ADD and find the travel request that you are referring to for your report this area as you can see you can't really tell which one it is so that's why it's important to use the naming convention so that you can identify easier when you are reconciling will go and just select a bunch of them and move from there it is ok to select all of them they won't disappear or delete once you have used them that stage is another step where you would end up and activate them okay so all requests are here and we're going to go and click on next and this next prompt will come up asking if a travel allowance expenses included and for this particular trip yes because it was an overnight stay and she came from change the name angle Spencer's July from Hilo on the Sun to Honolulu vault and click on save very important that you also submit the return flight the times are estimated and it's ok to estimate them doesn't have to be exact and save so they're there now go to next and you'll see them added into assignment inner Ares box that means that it is it'll link to the expenses based on the date that you have here go and click on next and this is the area where you will identify what meals are provided by aks for this one it was only the first night's dinner because breakfast and lunch were provided already by KS and then from here will create expenses now we'll just go ahead and import all expenses to your report and reconcile as normal for the sake of this tutorial we'll go ahead and do this one now it was a meal will go and travel meals for self because it didn't it wasn't during a meeting was dinner which is available um actually their dinner overnight stay oh my leaving and save the next the only other thing I'm missing is the receipt so I can attach that later but you'll see now that this link is visible if you click on it it'll show you what your allowance limit is and how much you have spent for the day and that pretty much is how to link a trap Ilan's itinerary to your expense hope it was helpful please give me a call or shoot me an email if you have any questions Mahalo have a great day