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Electrical shop bill format for IT

Friends, welcome to Ta House Technology, you have an electronic shop, like you sell TV, fridge, washing machine or something like that, then you must have noticed that you face a lot of problems in invoicing and tracking its serial number. We have to make it and also enter the serial number, then later we have to cover the warranty of the customer. Inquiry also comes that we want CCTV or TV or fridge and after that the inquiry goes, so in today's video I will tell you. I will tell you how to manage the enquiry, what is the option of billing, what is the option of challan, what is the estimate, what is the quotation, what is the GST report, A to Z solution related to your business is in this software, also you can do sticker barcode printing for the customer. We will use SMS customer. What is the name of the software and how does it work? Hello friends, my name is Hariom Gautam. You are looking at Data House Technology Billing Software. In this we bring solutions related to your business and you can directly use them for your business. You can upgrade it, make it easy and get all your work done easily in your business. So first of all let us see the name of our software is SDP9. When you open it, it opens. By clicking on Continue, you will start this multi company software. What does multi company mean? Suppose I have two firms and three firms, then I can create all of them in this too. I do not need to buy any separate software, okay. First Point Second Point If you have different branches in different cities or in the same city, suppose one shop is here, the second shop is 20 km away, the third shop is 30 km away, then you can use this software on cloud. You can also use it in the cloud, all your shops or godowns will be managed together online, you will be able to see the stock of each godown and everything separately, so this is one thing and the other is that it has auto backup, seven layer backup. This means that the backup will be sent to your email also, your data will be saved in your pen drive, your data will remain secure, second thing is that you can create a company here, at the time of company creation, we have also given the option of GST patching in the software, that you can do it by entering the GST number. You can directly import the information, that is, if I have to create a customer in this software, then if I enter the GST number, I will show you further how to work in it. First of all, we quickly create the name of our company, let's say my company. See , now this has become our company. We clicked on it. Here we can create our users. Now you might want that I can create the names of my operators also so that I can give them rights to do what work. If you can't or won't be able to do it, then you can create your own operators who will not have the permission to delete the bill or modify the bill. If you want, you can give them permission that only you can create the challan or only you can create the estimate. Or you can create an invoice, if you cannot print it, then you can give whatever rights you want. Right now I am giving full rights. Simply save it. Your user name has been created by default. I have kept one user name. You will log in on this, it will open as soon as you log in. This is a very wonderful dashboard. You will see all the things on one screen at once. Now we are an electronic shop, it is a natural thing for us, some of our serial numbers are also there. And there are some sizes also like I go to the item here and turn on the setting of my serial number. I went to the setting and turned on the serial number. Secondly, what do I have to turn on that there are some sizes on my item like the value For example, if I sell something, if I have some types in it, I can make it. You can make sizes here. If there are some sizes or batches, if there is variety in this type, then you can make types in it. What type is this? Okay, we have created the name of the item, now we have made the settings in this way and we come inside our software, the first thing we will do is create the name of the item, so quickly I create the name of the item. For example, suppose I have to create the name of the item as 'A TV Color TV Mode 32 inches', okay, in this way I will create the name of the item. Here, instead of inches, many people type in this way. You can also do this if you have a company in it. If you want to write the name of the company, you can also write the name of the company so that it can be visible to us as if the sale has been done, then here we have Samsung-ro in purchase price. If you want to enter then enter the sale price meaning whatever information. If you want to enter, let's say this is 12000, it is 12000 and let's say there is a sale of Rs. 30, 18000, then this is 18000, so in this way you can create the names of simple items, right? And this is the name of many items. If you can add images and photos, then you can also add many items in it. If you have an item list in Ekal, then you can also import them. See our item name here, now we come to its purchase. So what will we do? We will go to New and enter its purchase. Here you will see the date. You enter the date in which the purchase came. If it comes in cash, put cash. If it comes in credit, then enter credit. Now. Here we create the name of the party, the name of the party means from where we bought the goods, suppose there is a party in the name of Suman Traders, we create that name and enter it. Now here, what I was telling you, if you want. If I enter the GST number and its information comes automatically, then let's do that and see. First of all, let's take a GST number. For example, I have a GST number. I take out a GST number. This is just through the software . For the sake of example, I am showing that you have a GST number. If a purchase comes, a bill will come, it will remain the same. Okay, just like I have, suppose I have extracted this from my database. This is a GST number, so now I will minimize it here. But I keep one, I write two or three GST numbers in it on the page, so that I can show you a demo that somehow they are entered, one GS number, this is done, and let's take one more, this is done, okay ? We have taken two GST numbers and I will take one more, see this, okay, so I have copied these two or three GST numbers, so what I mean to say is that if you enter the GST number, your account will be created automatically. I want to tell you that thing, see yes, so let's come back to our software, we have come here, now we have this, suppose there is a party whose JST number is this one, then you will go to this JST number here. If you paste or type it here, if you click on Pay Plus, then this server will automatically run and take you here and the information from the GST portal, whatever its name, the correct name, correct spelling, will be automatically copied and added to your software. There will be no mistakes while creating the party manually . See, all the things have come automatically. Everything in the photo has come. I do not want this address together. Suppose I want it to come on the second line, then I will cut and paste it on the second line. I give it and if you want to enter it after seeing it, then you can do that also and simple, what we did was save it, so this is one of ours, let's say there was a supplier in the name of Aadhi Infotech, we entered it, we can fill it manually, it is not so. I am saying but what is the facility that you can fetch it from the server, you will enter, you will enter, now see in such a wonderful way that your color is turning yellow where it is going hard, so do you have any problem? No, let's say I have ordered four pieces. Now the TV is also asking for the serial number of the TV. You can scan it with a scanner and put your serial numbers on it like 1 2 3 4 43 2 1, these are the two serial numbers. I went 2 3 4 5 and 5432, I entered these four serial numbers, I entered the purchase price, let's say 8000 and if there is any discount here, I will also enter the discount, then this is my order, okay, till now we have learned that the item How to make a purchase, how to place a purchase, if I want to see the stock of this item, then simple, I will go to the stock report, click on the stock report, then I will click on OK, then what will it show me, how many pieces is the stock, it is four pieces but I want to know the serial number. If you show stock wise , you will also see it here in the report. Serial number will go here. If you go to serial number register, it will also show you the report of available serial number. See, this is a demo. I just want to explain to you that your business. All the requirements related to it will be fulfilled in this software, you will not need to add anything separately in it, but if you say that you want to customize something, then that is also possible in it. Okay, we have seen the purchase, we have seen the item now. We move to the next step that how will we sell it, then we will go to the sale, clicked on New Pay New, we will get the date, it is cash, it is credit, we will select it, now look in the same way, the customer of the party says, this is my GST. If the number is there then you do not need to enter anything separately I am right Just enter the GST number automatically, it will fetch it from the server and bring it to you and if you want to fill it manually, then sit down and fill it, there is no problem anywhere, what will happen by doing this, your GST number will not be wrong, there will be no mistake anywhere. If it is not there, then it is a facility that the operator had to write the name as Sony Enterprise, he wrote Sunny Enterprise, but if it goes to someone else's account, then these problems do not arise, time is saved, accuracy remains correct, see everything automatically. It means you did not even do a single click and I am removing it because what is the use of keeping unnecessary things twice, so we keep it here because everything like pin code etc. is filled, so why would we put it on the address. Okay, so we have entered this and saved it. This has become the name of our customer that I have to sell Agarwal Plywood. For example, here we will enter your bill number. Automatic bill number will increase. You can make sequence in the bill number and make the item your own. Selected and see the stock here, it is properly visible that there are four pieces of stock, entered the quantity here, I did f3 here for one example, it will also show me the serial number, I can also pick my serial number by scanning the barcode here. There is no need to type manually and you can also type, you have all three options, it is not so, it is okay that you have selected, entered the price, I want to give it instead of 12000, it is in 12500, so I can also change it here, that means that It is not fixed, you can change it, okay, I entered here, after entering, I did a simple save. As soon as you save, this bill of yours will be generated, which means you will be able to issue an invoice on it, we will preview it, our invoice will be generated, see this very much. Your invoice has been generated in a wonderful way, now you can customize this invoice too, like, brother, I want a logo here, I want bank details here, as per your wish, we will set it up and give it to you, we have just done this. I have created an invoice for demo so that you can see the demo to see what is there in the invoice. If it is ok, then it will be done in this way. I have many formats now, I will show them to you, let me see quickly that our What formats are there, there are many such formats which have different settings in it, you can also extract estimates etc. If you mean to extract quotations etc. then all that also comes out, so see as this format is just. Invoice A4: You must have seen this format a lot, see this is done, bank details are here, all these things are here, your grand total will come below, terms and conditions will come, these things are done in the same way, let me show you the second half page. If you want, you will get it in half page, then you will get all these things in this software, okay if you have any customization or requirement, your requirement has to be completely fulfilled, look at this, that means I have the format, you will get it as per your requirement, the format is okay, let's move ahead . We have checked that we do not have any tension in the format, now we come that we have outstanding, we made the bill, outstanding should come automatically, auto ticked the standing, I did OK, see this, it is showing ₹ 1 of Agarwal Plywood. 750 is left now if we want to send SMS from here then we can send SMS to whatsapp2 we have to give 37000 ok if I search the serial number here to know which one is my serial number which one has been sold then serial number tracking is here There is also an option of 'Tooth 4', you can put it on this, let's say 'Tooth 4', 'To whom was it sold, what was it sold to', see that it is showing that it came from Aadi Innotex, here 'Th' 4 'F', let's see this, see this is showing all the serials. You will also see the number which will be of 'B' and see this, what we did with the number 4321 is that we bought it from Aadi and sold it to Agarwal, the details are also visible here, if you double click on this corner, then the bill It will also open and show, meaning you will be able to check your serial number anytime, when this serial number of yours was sold and when we sold it, so friends, till now we have seen how we post purchase on it, how to make item sale invoice. How to create and track the serial number. Next we will see in the next video that here we will make the payment to the party and how to print his cheque. Also, if you take receipt of payment from the customer, then how will he do it and the receiving . How will we give a printout of the amount and the payment received can be our multiple payment, whether it has come on phone or in cash, then how will we create a ledger for it so that we can get it? Later, so that we can know how much money has come to which account, in the next video we will see all those things and in the next video, in the same sequence, we will give its reports, Justy Reports, your complete accounting and complete purchases along with stock report. How to correct the stock and what are your promotion options, we will discuss all these things, so stay tuned with this video of ours. If you have not yet subscribed to our channel, then definitely subscribe, we will do something good for your business. We try to bring good things and if you have any requirement then call us on the number given on the screen, we will help you completely. Thank you.