Email Signature School Itinerary Made Easy

Email signature school itinerary

hi this is bright in this tutorial I'm gonna show you everything you need to use Google Gmail I'm gonna show you how to navigate your inbox how to start emails that are important set up your profile picture signatures how to compose a message with attachments schedule emails to send later and snooze emails that arrived in your inbox I'll show you how to organize messages with labels and filters to save you time and use the search feature to find the messages to get started go to gmail comm and log in with your Google account next to your inbox you're gonna find a number that number tells you how many unread messages you have you can tell which ones are unread also by looking at the bolded sender and the boldest subject line some emails are more important than others you can highlight which ones are important by clicking the start icon next to your message that lets you trigger them as being important then on the left hand side you can click on this starred folder that will show you all the ones you've highlighted is important after you're done with the email and you no longer want to starred and click the start icon to remove it from the start list in the sent folder you'll find any emails that you've sent from this email account below sense you'll find the drafts folder you may have a number there that shows how many drafts you have drafts are emails that you've started but haven't finished under drafts you'll notice a more section with an arrow pointing down if you click that that will expand and show you a lot of Loess use folders you can drag those folders above the LES and those will be easier to find in the future so here I'm going to drag the all mail the spam and the trash and you can see that when I collapse the folders those three are still visible on their all mail you'll find all of your mail anything you've sent received or drafts so anything that's in your system at all will be visible under all mail under spam you're gonna find anything that Google thinks is garbage mail anything is in spam for more than 30 days will be automatically deleted anything that you delete will be moved to trash for 30 days after 30 days is deleted permanently your profile picture shows up in the upper right hand corner by default it will show a circle with your first initial if you click on the circle you'll see a picture or a camera icon over your face if you click that icon this lets you upload a photo or if you have a photo you've uploaded previously you can use that as well click set my profile picture to close this window next let's have a look at setting up your signature click on the gear icon and then click see all settings there's a lot of settings here but if we scroll down to near the bottom you'll find a setting for your signature by default you have no signature setup so you click create new to setup a new signature give it a name and then click create from here type in what you want your signature to look like usually has your first name last name phone number email address you can include a quote here as well you have some simple editing features such as bolding or italics you can also include links to things such as your Twitter profile you could have multiple email signatures by default we're going to use the new signature we created for our new emails and then use no signature for reply emails then scroll to the bottom and click Save Changes now let's write a message to compose message click the compose button in the upper left hand corner this opens up a new message window in the bottom right-hand corner you'll notice that while you're typing a new message you can still navigate your inbox to view messages in your inbox if you click the minimize button that'll collapse the new message window to the bottom of the screen so you can see more of your inbox you can also click the expand icon so you can have more room to write your message if you hold down the shift key while you click the expand button that'll pop that out into a separate window from the floating new message window you can click the pop in button to combine the screens again to send your message start by putting an email address in the to field if it's somebody you've sent an email to before you can simply type their name and your address book will find it the CC means Carbon Copy that means you're going to send a copy of this email to that person as well B C C stands for blind carbon copy that means gonna go to another person the other people that are receiving this email are not going to know who is in the bcc line now to click the subject telling what the email is about add the main message to the body of the email quickly formatting options button to show the formatting toolbar this gives you formatting options for bolding italics and some very basic text editing options you can attach files by clicking on the paperclip button this will let you upload files that have been downloaded to your computer if you're on a Chromebook you might be better off using the Google Drive icon to upload files or attach files but this lets you upload something to the Internet that's on your local computer as I said the Google Drive icon allows you to import items directly from your Google Drive so you can attach a Google sheet or a Google document or you can any sort of files it's just an image or PDF file having a photo to your email is similar to inserting an attachment or uploading a Google Drive document from here it will insert it from your Google photos account so in this case it has access to the photo that I have for my for my profile photo or if you have an album full of photos then this lets you insert that very easily from your google photos account when you're ready to send your email you can click the blue send button to send it right away or you can click the up arrow to schedule the send to be delivered at another time that's handy if you're doing a lot of email over the weekend but you don't want them to be received until Monday a lot of people don't appreciate receiving emails with their own vacation or if it's over weekend so if you use the delay send or schedules and then it lets it arrive at a more appropriate time so for this I'm going to send it tomorrow morning but you can pick any date or time in the future where you want it to be sent if you send an email that includes a document that is in Google Drive it will prompt you to share that document with a person you're sending it to that's a quick little way to make sure that when they receive an email that you're able to open all the attachments if they're in Google Drive the email we sent a schedule and you can find it in the scheduled folder on the left hand side that's handy if you change your mind and decide you don't want to send it or if you change your mind want to send in a different time so if you click on the schedules folder you can see all of your scheduled messages to view an email click on any email within your inbox and that will open up the email so you can see the full body of it you can reply to this email by clicking the reply arrow at the upper right hand corner or the bottom reply button in the bottom left-hand corner entering your message and then click send if you hit the triple dot button here this gives you a menu of other options you can do with this for example you can forward the email to somebody else or you could if you wanted to mark it as spam or market as phishing that's handy if you need to report a malicious an email that came from a bad person you also have options for creating filters which I'll explain later another handy feature from your inbox is to snooze an email if you snooze email you can delay it to come back at the top of your inbox of another date or time that way you can give it the attention you need when you need to give it attention you could find snoozed emails in the left hand side so if you want to change when it's news you can do that from there let's talk about how emails are organized in your inbox and health labels work this email right now is in your inbox and has the embossed label attached to it if you archive this email by clicking the archive button it will remove that inbox label and then because it has a label removed it will no longer be in your Inbox the email is not deleted it's just no longer in your inbox it's kind of a way of keeping all of your messages but not having them in your way you can click the label button to assign a label to an email a label is kind of your own way to categorize it and organize your messages think of them as folders but a little bit different you can have them nested so you can have one label under the other but it lets you categorize your messages in a certain way I'm gonna create a label called demo so I'm a typing demo it's not an existing label so I have to click on create new here I confirm that I want to create the label and it gets attached to this message now I want to create a new label I'm gonna name this one after the school year then I'm going to nest this new label under my existing label and it looks like a folder structure on the left hand side if you move your cursor over the label on the left hand side you see a triple down menu they can do some options from here you can assign the color to the label which is a handy way to see it from your inbox so they have something that's a higher priority you can find it that way next I'll show you how to create a filter based on an email address coming into your inbox from the triple-dog click on to filter messages like these here you see that it has an email address that's the sender of this message then click the Create filter button I'm going to select to skip the inbox that way I don't have to see it right away and then I'm gonna apply a label to it this way I still have it in my email system but it just doesn't come to the top of my inbox and allows me to focus on them only what I want to I can apply this to matching conversations it will go through all of my existing emails and if it matches this filter it will apply this label to it and remove it from my inbox then I click on create filter and now any emails that come in from that sender will have this label applied to it and it will be removed and archived from my inbox it doesn't delete it it just means it won't be in my way and I can focus on these emails when actually I'm working on that task you can search within your inbox by typing in a keyword and that will search within the subject or the body of the email you can also click on advanced search to get more options or click the drop down arrow to see the advanced search dialog from here you can search it from sender if you search by who they sent it to the subject you can also search by if as attachment or not in this case I'm going to do an example of searching by the sender so who sent the email and then I'm going to search also by date range so you can give us a pretty specific search criteria [Music]