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WH-385-V Certification for Serious Injury or Illness of - dol form

hi everyone I'm Priyanka prakash senior staff writer at Venera and today I'm going to walk you through how to fill out form i-9 employment eligibility verification which can be downloaded from USCIS gov this form must be completed for all paid employees to verify their work eligibility and work status in the United States employers and employees share in the completion of the form let's start with section 1 which should be filled out by the employee their first day on the job employers should provide the form to the employee to fill out section 1 along with instructions for the form which are available at USCIS gov today I'm going to play the part of both employee and employer starting as the employee I'm going to fill out section 1 with my name address and date of birth entering your social security number is optional unless the employer participates in eve Arif I if the employer participates in eve Arif I and you have a social security number you must provide that in Section one if you don't have a social security number or haven't received one yet you should leave this field blank email address and phone number are optional though the USCIS might contact you if there's a mismatch between the information provided in this form and the information that's in other government records if you choose not to provide email address or phone number you cannot leave those fields blank you would have to type in and slash a if you don't want to provide that information in this case I'm going to provide all three sets of information for Eliza social security number email address and phone you can provide your work email or your personal email I suggest providing whichever email you check more frequently in the next box the employee must fill out one of the for employment statuses you can choose from Citizen of the United States non-citizen national of the United States lawful permanent resident or alien authorized to work in this country lawful permanent resident is the same thing as a green card holder if you're a green card holder you would check off that box and note down your seven to nine digit a number or USCIS number currently a number and USCIS member are the same with the exception that the USCIS number does not have an a prefix at the beginning in this case I'm going to choose that iliza employee is a lawful permanent resident because she just received her green card last year I'll type in her nine digit USCIS number since there's no a prefix I've gone with the USCIS number you'll see that when I chose lawful permanent resident other blank spaces in this box got automatically filled in that's why it's a lot easier to download this form and fill it out online if you're an alien authorized to work in the US which is the last choice in this box you must provide one of three verification numbers your a number slash USCIS number your form i-94 admission number or your foreign passport number along with the country of issuance at the bottom don't forget to sign and date the form if you're using this form online you have to print it before you can sign and date if the employee used a preparer or translator to fill out section 1 that individual needs to complete the preparer or translator certification box at the bottom let's move on to section 2 the employer must complete section two before the third day of the individuals employment before filling out this part of the form you need to physically examine documents proving the employee's identity and work authorization the documents that the employee can show you are listed on page four of this form let's skip down to page four so we can see the options of the employee has one document from list a is enough to establish both identity and employment authorization alternatively the employee can provide one document from list be to establish identity and one document from list C to establish employment authorization in most cases these documents must all be originals not copies in this case let's say Eliza shows a New York state driver's license to establish identity and an employment authorization document EAD from the Department of Homeland Security to establish employment authorization let's put in the pertinent details in section two so for list B identity I'm gonna choose driver's license issued by state and put in New York as the issuing State New York driver's license typically have a nine digit number and you'll you'll see some helpful yellow pop-ups from the USCIS as you are typing in these details as to supplemental information for you let's say Eliza's license expires in January 1st 2025 okay let's see for employment authorization I'm going to choose employment authorization document DHS that document numbers typically s RC followed by ten digits let's say that Eliza's EAD expires sooner than our license in October of 2019 scroll down to the end of the page and don't forget to fill out the employees first day of employment let's say that Eliza joined on May 6th 2019 you can't assign and date the form until you print it out so I leave those blank for now in title of employer authorized representative you typically put down the details of the person who physically examined the employees documents let's say in this case that was the human resources director and I'm going to play that part as Jenny Smith at ABC corporation let's finally move on to Section three employers only need to fill out section three of form i-9 if they're Rivera fiying the work status of someone whose employment authorization expired or if they're rehiring someone after they were terminated or left the company in this case I would have to fill out section three before October of 2019 when Eliza's employment authorization document from DHS which I detailed in section 2 expires before that point I'd have to ask eliza for new documentation that establishes her work authorization in the united states and fill out the pertinent details here in section 3 if you've already filled out section 3 with a previous Rivera fication or rehire use a new i-9 form to fill out section 3 that's all there is to form i-9 you do not file form i-9 with the government employers must keep a completed form i-9 on file for each employee hold on to it either in paper or electronic form for three years after the date of hire or for one year after employment is terminated whichever comes later keep in mind that form i-9 must be completed for any individual who earns wages or other items of value in exchange for work such as a commission or bonus in most cases unpaid volunteers or interns who only receive course credit for work need not complete an i-9 for all individuals where a form i-9 is required make sure that you complete the form and keep it on file no later than the person's third day of employment if you want further confirmation of an employee's eligibility to work in the u.s. you can use the USCIS as a verified system which is available at E - verify gov Eve Arif I is not a replacement for i9 you still need to fill out form i-9 this is simply a helpful tool for further confirming an individual's authorization to work in the United States or for checking work status of a number of individuals at the same time thanks for watching today everyone follow us at fund Ericom slash blog for more business information and subscribe to our YouTube channel for more videos