Initials Trainee Daily Progress Report Made Easy

Esign trainee daily progress report

[Music] today we're talking about how to monitor daily progress as a project manager and I find it interesting that sometimes people can almost get offended or become defensive if you ask where are you on the project in truth in life we're always monitoring everything we monitor our weight we monitor our diet we monitor our finances nowadays people can monitor their children well so let's look at why it's so important to monitor on your projects well first of all when we talk about progress we're talking about forward movement towards a destination and on a project we have a start date and an end date so we want to know when we started and when we stopped so there are always people asking on the team you know are we progressing are we there yet and sometimes people like to have an indication yes we are advancing so that's good news so when we talk about progress we're looking at different time intervals sometimes we look at what do we do yesterday so we're looking at the past sometimes we want to know what are we doing today like right now and then sometimes we're concerned about tomorrow we want to know about future projections and when we look at this all of this is some form of data it could be historical it could be real-time or it could again be projections so now let's look at again when we're looking at progress we're looking at where are we now and where should we be so if we look at where are we now we're looking at the actual progress versus the expected progress our goals and many times our contractual expectations so when we look at the difference between these two we're talking about some form of variance and here are the things that we want to monitor on a project so we want to look at time where are we in relation to the schedule are we ahead of schedule are we behind schedule we also want to look at the cost specifically our are we meeting our budget are we ceding our budget you want to know about the money so we also want to look at scope because scope begins to be the deliverables were producing the products or maybe the services and then we also want to look at people do we have enough people do we have too many people how do we need to compensate so let's look at how we monitor and specifically we want to look at daily so first of all you set your intervals of when you want to monitor for instance if you're monitoring daily you may want to look at specific reports or projections in the morning maybe at noon or even at night and ideally on a project you're looking at things real-time so then you want to collect your data so when we talk about collecting data we want to look at what methods are we collecting that data so today the great thing is you have all kinds of project management software or tools we can look at which makes it super simple then we can also look at different visuals today we have all kinds of interactive methods like interactive maps may be interactive monitors or trackers or scales we can also survey people on the team we can also conduct polls and we can also pull different reports and once we collect our data then now what do we do with it we can use that data to evaluate again where we are and based upon the variance of where we are we can look to adjust again looking at are we ahead of schedule we behind schedule and then knowing how to adjust to get back on track and if depending upon where we are we might need to renegotiate something on the project and if so we can also read baseline so with that if you need a tool that can help you with your daily progress then sign up for our software now at projectmanager.com you [Music] you