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creating and printing payment summaries prior to printing payment summaries the employer details validation must be run to do this select period end payroll payment summaries employer details validation where the employer and supply details are the same select yes to is the employer the supplier at the top of the screen fill in the rest of the information for the employers may be a number name address contact and a phone number take note of the formatting for the phone and fax number as it must be in the format of two digits space four digits space four digits page down start in tax year if your tax financial year is 2011 to 2012 you will start in tax year will be 2011 page down you can select an employee code range however if you're wishing to create the validation for all employees leave the range to know you can then also print the report either to the screen or to a printer a report detailing any errors or warning messages is printed after the validation process is complete if on the report you see the information message tax contains sense this can be ignored as payment summaries a magnetic media file will automatically truncate any sense withheld please address any errors or information messages that display on a report but and then revalidate the data once you have no errors found you can then continue the next step is to create payment summaries products are printing creating payment summaries you should do an archive of your data to do this select file archive current company you should always check that no one else is in the payroll company when you're doing your archive also note that when the archive is complete that it should say that data archive successfully you can then record this in your log sheet of the date and time that you did the archive prior to creating payment summaries to create payments and reselect period end payroll payment summaries create payment summaries it will prompt you and ask if you have done your employee details and validation the starting tax year in taxi will be 2011 employees to process you will need to select to process all employees and f9 to process taking note of the number of employees that have been added to the payment summary data this should be the same as a number of employees that printed on the tax reconciliation report during this process of create payment summaries the system takes a snapshot of what is in the employees master files as well as their history of their earnings if you need to change anything for example an employee's address you will then need to delete payment summaries change the employees address and then create the payment summaries again once you're happy with everything that is in create payments and ways the next step is to print payment summaries we'll give you a prompt that you wish to print the payment summaries on plain paper and we will say yes it also selects the query has the employee details and validation run without any errors payment summary day this is the date that you print the payment summaries taking note that payment summaries should be printed by the 14th of July and issued to employees starting taxi if our financial year is 2011 to 2012 our starting taxi will be 2011 authorised person this is the person's name that prints at the bottom of the payment summaries under options for individual non-business form layout there are three options default normal and said fold default settings uses the normal layout when you first print a payment summary if you reprint payment summaries by choosing default reuses the layout you used when you originally printed them if you select the Z fold format it will print out the name and address in a format so it can be folded and put into a window faced envelope you can select an employee code range but if you wish to print all of your payment summaries leave your range in to know the last screen is where you can select the printer of where you would like to print the payment summaries to if you select the first option of default document delivery settings any employees are set up to have their payment summaries emailed to them why Alex we'll go out via Alex those that are set to print will print out at the same time simply choose f9 to print once your payment summaries have printed and if you are prompted with the message there are ETP summaries to be printed you then need to select next option ETP payment summaries so you will only need to print these if you're prompted after it has printed payment summaries that there are ETP summaries to be printed you'll then go to ETP payment summaries has a validation being run yes your payment summary date which will be the same date as the payment summaries that were printed starting tax year the first year in your financial year in this case 2011 you'll still need to enter in the authorization authorised person once again paging down to select the appropriate printer and f9 to print just a note on payment summary overflow report from the 2009 2010 financial year you no longer have to print the payment summary overflow it will now print multi-page payment summaries if an employee's itemized allowances and deductions will not fit on one payment summary further information with regards to creating imprinting payment summaries is available in the payroll end of here documentation starting on page six this concludes how to create and print payment summaries