Establishing secure connection…Loading editor…Preparing document…

Sale of Personal Property with Security Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Sale of Personal Property with Security Agreement

Installment sale and security agreement made (date), between of hereinafter called Seller, and of hereinafter called Buyer.

For and in consideration of the sum of $ , Seller does hereby sell to Buyer and Buyer does hereby purchase from Seller, the following described property:

(describe property in detail)

Said property (hereinafter called Property) constitutes goods as defined in Article 2 of the Uniform Commercial Code of the State of (name of state).

1. Creation of Security Interest

A. Buyer does hereby grant to Seller a security interest in said Property pursuant to Article 9 of the Uniform Commercial Code of the State of as security for the prompt payment of the deferred payment price shown in the promissory note described below and to insure compliance with the terms of this Agreement.

B. In addition to the above-granted security interest in Property, a security interest is likewise granted in the proceeds of Property, which grant shall not be construed to mean that Seller consents to the sale of Property.

C. The security interest now created in Property and the proceeds of the same is given to secure payment and performance of Buyer's obligations under that certain promissory note in the amount of $ , a copy of which is attached hereto as Exhibit A.

2. Warranties and Representations of Buyer

Buyer warrants and represents to Seller the following:

A. Buyer has, or promptly shall acquire title to Property from Seller free and clear of all liens, security interests, and encumbrances.

B. The execution and delivery of this agreement shall not violate any law or agreement governing Buyer or to which Buyer is a party.

C. All other information and statements in this agreement are true and correct.

3. Covenants of Buyer

Unless and until Seller agrees to another course of action, Buyer covenants as follows:

A. Buyer shall notify Seller of any change in the location of Property from Buyer's above address and shall not remove Property from for any one period exceeding days in length without Seller's written consent.

B. Buyer shall not sell, transfer, lease, abandon or otherwise dispose of any of Property or any interest in the Property.

C. Buyer shall keep Property in good condition and free of liens, security interests and encumbrances, other than the security interest created by this agreement. Buyer shall not use Property for hire or in violation of any applicable statute, ordinance or insurance policy, shall defend Property against the claims and demands of all persons, shall promptly pay all taxes and assessments with respect to Property, and shall not permit Property to become a part of or to be affixed to any real or personal property without first making arrangements satisfactory to Seller to protect Seller's security interest.

D. Buyer shall promptly notify Seller of any default as defined in this agreement.

E. Seller may inspect Property at any time, wherever located.

F. Buyer shall keep Property insured with companies acceptable to Seller against such casualties and in such amounts as Seller may require. If requested by Seller, all insurance policies shall be written for the benefit of Buyer and Seller as their interests may appear, shall provide for days' written notice to Seller prior to cancellation, and shall be deposited with Seller.

G. At its option, Seller may discharge taxes, liens, security interests and other encumbrances against Property and may pay for the repair of any damage to Property, the maintenance and preservation of the Property, and insurance on the same. Buyer shall reimburse Seller on demand for any payment so made, plus interest, at the rate of % per year from the date of such payment. Any such payment by Seller shall be secured by Property.

H. Buyer shall from time to time execute financing statements and other documents in forms satisfactory to Seller as Seller may require and shall pay the cost of filing or recording them in whatever public offices Seller deems necessary. Buyer shall perform such other acts as Seller may request to perfect and maintain a valid security interest in Property under (cite appropriate statute of Article 9 of state’s UCC)

4. Protection of Property

Buyer shall not illegally use or secrete Property. Buyer shall keep Property free of all taxes, liens and other charges. Buyer shall maintain Property in good repair and shall be responsible to Seller for any loss or damage to Property.

5. Assignment by Seller

The interests of Seller in this contract may be assigned at any time without notice to Buyer. When so assigned, the assignee shall be entitled to hold such interests free from any defense, set-off, or counterclaim of Buyer.

6. Transfer of Property

Buyer shall not sell, lease, assign, encumber or dispose of Property without the prior written consent of Seller.

7. Default

Default under this agreement shall consist of any one or more of the following events:

A. Any omission or delay in the making of any installment payment.

B. Nonperformance or delay in performing any of the other provisions of this contract.

C. Any attachment or execution is made or levied on Property, any petition in bankruptcy or insolvency or for the appointment of a receiver in liquidation or trustee is filed by or against Buyer or for any of Buyer's property, any assignment for the benefit of creditors is made by Buyer, or any petition or other proceeding is filed by or against Buyer for reorganization, compromise, adjustment or other relief under the laws of the United States or of any state relating to the relief of debtors.

D. Seller deems itself insecure for any reason.

8. Remedies

A. In the event of any default by Buyer in the terms of this agreement or said promissory note, Seller may pursue any legal remedy available to collect all sums owing under this agreement, to enforce its title in and right to possession of Property, and to enforce any and all other rights or remedies available to it, under (cite appropriate statute of Article 9 of state’s UCC) or otherwise. No such action shall operate as a waiver of any other right or remedy of Seller under the terms of this contract or under the law, generally. All rights and remedies of Seller are cumulative and not alternative, and no waiver of any default shall operate as a waiver of any other default.

B. Upon any default under this agreement, all remaining installments due pursuant to said promissory note may be declared by Seller immediately due and payable. In the event of nonpayment, Buyer shall on demand deliver Property to Seller, and Seller may, without notice of demand and without legal process, enter on Buyer's premises and retake possession of Property on such premises or wherever found. Seller may require Buyer to make Property available to Seller at a place to be designated by Seller that is reasonably convenient to both parties.

C. Seller, on obtaining possession of Property on default, may sell Property or any part of them at public or private sale either with or without having Property at the place of sale. To the extent lawful, Seller may be a purchaser at such sale. The net proceeds of such sale, after deducting all expenses of Seller in retaking, storing, repairing and selling Property, including reasonable attorney's fees, shall be credited against the total amount owing by Buyer to Seller in accordance with the terms of this contract. Any surplus shall be paid to Buyer or to any other person legally entitled to the surplus. In the event of a deficiency, Buyer shall pay the amount of same to Seller.

9. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

10. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

11. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

12. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

13. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

WITNESS our signatures as of the day and date first above stated.

Seller

Buyer

Exhibit A

PROMISSORY NOTE

$

FOR VALUE RECEIVED, the undersigned does hereby promise to pay to , or order, the principal sum of $ together with interest thereon from date at the rate of Percent per annum on the unpaid balance until paid.

The said principal and interest shall be payable at or at such other place as the holder hereof may designate in writing, in consecutive monthly installments of $ .

The first of said installments shall be due and payable on the first day of , and each subsequent monthly installment shall be due and payable on the first day of each succeeding month thereafter until the entire indebtedness evidenced by this Note is fully paid.

The undersigned further promise to pay the holder of this Note a late charge of Percent of any monthly installment not received by the Note holder within days after the installment is due.

It is agreed that in the event default is made in the payment of this Note at maturity, or of any installment thereof, whether maturing by expiration of time, by default as herein provided, or as provided in the Security Agreement given in security hereof, and the same is placed in the hands of an attorney for collection, then an additional amount of Ten Percent (10%) on the principal and interest of this Note shall be added to the same as a collection fee, and the failure to pay any installment when due shall mature the entire indebtedness at the option of the holder of this Note.

The makers, signers, drawers, guarantors, sureties and endorsers hereof severally waive presentation for payment, demand, protest, diligence in collecting, notice of dishonor, notice of extension of time, and notice of protest or nonpayment.

WITNESS MY SIGNATURES, as of the day and date first above named.

Enter text✕

What the Sale of Personal Property with Security Agreement Is

A Sale of Personal Property with Security Agreement combines a bill of sale transferring ownership of specified personal property with a security agreement that creates a security interest in that property for the seller or lender. The document identifies the buyer and seller, describes collateral (serial numbers or detailed descriptions), states the purchase price and any financing terms, and sets out remedies on default. To protect priority against third parties the secured party typically perfects its interest by filing a UCC-1 financing statement under UCC Article 9. Electronic execution is generally permitted under ESIGN and UETA where applicable.

Why this combined document matters for creditors and sellers

Using a single instrument that transfers title and creates a security interest clarifies rights, reduces disputes, and supports financing by making perfection and enforcement straightforward under UCC Article 9 and established commercial practice.

Why this combined document matters for creditors and sellers

Who commonly uses a sale-with-security agreement

Typical users range from equipment sellers to commercial lenders and business buyers needing collateralized financing.

  • Equipment lessors and sellers extending credit to buyers, ensuring repayment through collateralized transfers.
  • Banks and specialty finance companies documenting purchase-money security interests for financed equipment or inventory.
  • Small and mid-size businesses buying or selling high-value movable assets under seller financing arrangements.

The form serves both consumer transactions (when permitted) and B2B sales where credit is extended against the sold property.

Representative signer roles

Seller — Business Owner

A business owner selling equipment who retains a security interest until the buyer completes payments. The seller must describe collateral clearly and file a financing statement to perfect the lien and preserve priority.

Secured Party — Lender

A lender or captive finance officer providing funds for a purchase. The secured party verifies identity, confirms the asset description and serial numbers, and ensures timely UCC-1 filing to protect against competing creditors.

Core elements to include in the agreement

A complete Sale of Personal Property with Security Agreement should be structured so each element supports enforceability, perfection, and clear remedies.

Bill of Sale

A clear transfer clause that identifies the property sold, effective date, and whether title passes on signing or on payment completion, reducing ambiguity about ownership rights.

Security Grant

An explicit security interest grant describing collateral and the scope of secured obligations, including after-acquired property or proceeds where applicable.

Collateral Description

Detailed identifiers such as serial numbers, VINs, model and make, or a precise inventory schedule to avoid disputes about which items are encumbered.

Payment Terms

Purchase price, payment schedule, late fees, and whether the transaction is treated as sale with retained security interest or as conditional sale.

Default Remedies

Remedies on default including repossession rights, resale procedures, notice requirements, and allocation of sale proceeds consistent with UCC Article 9.

Perfection Steps

Instructions for filing a UCC-1 financing statement, applicable jurisdiction for filing, and any collateral recording or titling steps required by state law.

Essential data fields to capture

Seller Name: Legal entity name
Buyer Name: Legal entity name
Collateral: Detailed description
Purchase Price: Amount and currency
Security Terms: Scope and duration
Governing Law: State selected

Step-by-step: completing the agreement

Follow these steps to prepare, execute, and perfect a Sale of Personal Property with Security Agreement.

  • 01
    Prepare document: Draft bill of sale and security grant with precise collateral language.
  • 02
    Confirm identities: Use government IDs and TINs to match legal names for UCC filing.
  • 03
    Execute signatures: All parties sign and date; include witness or notary if state law requires.
  • 04
    Perfect interest: File UCC-1 financing statement promptly in the appropriate jurisdiction.

Configuring an online signing and filing workflow

Set up the digital workflow to capture signatures, store evidence, and attach UCC-1 drafts for quick filing.

Field Configuration
Signature Method Email link with SMS code for signer authentication
Document Attachment Include PDF UCC-1 draft as exhibit for reviewer
Notifications Automated reminders to sign and confirmation upon completion
Retention Encrypted storage with 7+ years retention policy

How execution and perfection typically proceed

A concise view of the sequential actions from signing to perfected security interest.

  • Sign Documents: Parties sign the sale and security agreement, generating an audit trail.
  • File UCC-1: Secured party files financing statement in debtor’s jurisdiction to perfect.
  • Deliver Goods: Seller transfers possession or title per sale terms and documents delivery.
  • Monitor Priority: Track competing filings and renew financing statement before lapse.

Technical and platform considerations for e-signing and storage

Choose tools that support secure signatures, audit trails, and storage compatible with legal retention needs.

  • Integrations: Salesforce, NetSuite, Google Workspace, Microsoft 365, Box, Procore
  • Document Formats: PDF, DOCX, HTML supported for archival and UCC attachments
  • Security: TLS in transit and AES-256 at rest; support for SSO and conditional authentication

Key timing and filing expectations

Timely action protects priority and minimizes enforcement risk; some deadlines are operational rather than statutory.

Effective Date:

Date when rights and obligations commence; enter as MM/DD/YYYY.

UCC-1 Filing:

File promptly after execution to perfect priority against subsequent creditors.

Financing Statement Renewal:

UCC-1 typically effective for five years; renew before lapse to maintain perfection.

Notice Periods:

Provide required notices before repossession or resale per state law and contract terms.

Record Retention:

Retain executed agreement and proof of filing for the retention period relevant to your industry.

Milestones from negotiation to enforcement

Sequential milestones show what must be completed to secure and later enforce the security interest.

01

Negotiation Completed

Parties agree on price, collateral, and terms in writing before execution.

02

Execution and Signing

All parties sign; capture identity and date metadata in the audit trail.

03

Perfection Filed

UCC-1 filed in the debtor’s jurisdiction to establish priority.

04

Enforcement Action

On default follow contract remedies and statutory notice procedures before disposition.

Common preparation errors to avoid

  • Vague collateral descriptions that fail to identify items by serial number or distinguishing marks, leading to disputes at enforcement or when creditors search filings.
  • Delays in filing the UCC-1 financing statement after execution, which can allow subsequent filers to obtain priority over the intended secured party.
  • Signing name mismatches between the agreement and UCC-1 (for example using a trade name instead of legal entity), which can render the financing statement ineffective.
  • Failing to verify whether specific state statutes require notarization or witnesses for the transfer or security instrument, especially for certain titled goods.

Consequences of incorrect or incomplete documentation

Unperfected Lien: Loss of priority to other creditors
Ambiguous Collateral: Difficulty enforcing against specific items
Missing Signatures: Agreement may be unenforceable
Incorrect Filing: UCC rejection or ineffective perfection
Tax Exposure: Backup withholding or reporting errors
Fraud Risk: Undisclosed encumbrances or misrepresentations

Typical use cases and practical examples

Real-world scenarios illustrate when the combined sale-and-security document provides legal and commercial value.

Equipment Financing — Regional Distributor

A distributor sells $120,000 of packaging equipment to a buyer

  • The seller retains a purchase-money security interest
  • The seller files a UCC-1, retains possession of a signed bill of sale, and enforces repossession procedures if the buyer defaults to recoup losses.

Vehicle Fleet Sale with Security

A dealer sells a ten-vehicle fleet with seller financing

  • Each vehicle described by VIN and title status
  • The security agreement references VINs and requires the buyer to maintain clear title, and the creditor files a UCC-1 and monitors title records.

eSignature vendor comparison for signing and storing agreements

Platform pricing and feature availability affect operational cost for executing and storing signed Sale of Personal Property with Security Agreement documents.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical tips for accuracy and enforceability

Adopt consistent drafting, signing, and filing habits to reduce litigation risk and preserve creditor priority.

Describe collateral precisely
Use serial numbers, VINs, or an attached exhibit with itemized lists rather than general descriptions; clear identification prevents disputes and aids searches in public records.
Match names to filings
Ensure the debtor name on the agreement exactly matches the debtor name on the UCC-1 filing (legal entity name and organizational identifier) to avoid ineffective financing statements.
Capture signing evidence
Record signer identity, IP address, timestamp, and any authentication method used; a complete audit trail assists enforceability and demonstrates intent under ESIGN/UETA.
Verify jurisdiction
File the UCC-1 in the correct state (typically the debtor’s chief place of business) and monitor for required renewals or amendment filings before expiration.

Frequently asked questions about execution, perfection, and risks

Answers to common questions about signing, filing, and resolving typical issues with sale-with-security agreements.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users