Create Your Commercial Invoice for Shipping Effortlessly

Understanding the Commercial Invoice for Shipping

A commercial invoice is a crucial document used in international shipping. It serves as a bill for the goods being transported and is essential for customs clearance. This document provides detailed information about the items being shipped, including descriptions, quantities, and values. By accurately preparing a commercial invoice, businesses can streamline the shipping process and avoid potential delays at customs.

Key Components of a Commercial Invoice

When creating a commercial invoice for shipping, it is important to include specific details to ensure compliance with customs regulations. The main components typically include:

• Seller and Buyer Information: Names, addresses, and contact details of both parties.
• Description of Goods: Clear and detailed descriptions of each item being shipped.
• HS Codes: Harmonized System codes that classify the goods for tariff purposes.
• Value of Goods: The total value of the items, including currency.
• Terms of Sale: Conditions under which the sale is made, such as FOB or CIF.

How to Create a Commercial Invoice Using airSlate SignNow

Creating a commercial invoice with airSlate SignNow is a straightforward process. Users can easily prepare and send the document for eSigning. Here’s how:

• Start a New Document: Use the “Create Form” feature to start a new commercial invoice.
• Fill in Required Fields: Input all necessary information, including seller and buyer details, item descriptions, and values.
• Customize as Needed: Adjust the layout or add any additional fields specific to your business needs.
• Send for Signature: Once completed, use the “Send Document for Signature” feature to share the invoice securely.

Common Mistakes to Avoid

When preparing a commercial invoice, certain errors can lead to complications during shipping. Here are some common mistakes to avoid:

• Incomplete Information: Omitting crucial details can result in delays or customs issues.
• Incorrect Values: Ensure that the declared value matches the actual value of the goods.
• Missing HS Codes: Failing to include the correct HS codes can lead to incorrect tariff assessments.

Benefits of Using airSlate SignNow for Commercial Invoices

Utilizing airSlate SignNow for creating and managing commercial invoices offers several advantages:

• Efficiency: Quickly prepare, edit, and send invoices without the need for physical paperwork.
• Security: Ensure that documents are shared securely, protecting sensitive information.
• Accessibility: Access your documents from anywhere, making it easy to manage shipping needs on the go.

Best Practices for Sending Commercial Invoices

To ensure smooth processing of commercial invoices, consider these best practices:

• Double-Check Details: Review all information for accuracy before sending.
• Keep Copies: Maintain a record of all invoices for your business documentation.
• Follow Up: After sending, confirm receipt with the recipient to ensure they have all necessary documents.