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Automatic invoice for non-profit organizations

hi everyone this is Steve with nonprofit Ally today I'm just going to walk you through wave apps accounting application and they can be found at wave apps they offer a few different things um on their site and a lot of it's for free and so what I'm going to take you through is the free accounting application and uh I have that open in another tab so I'm just going to click here I've already signed in to my account on this so basically what it is it's uh a way for you to keep track of your accounts your receipts your expenses your invoices can track reports uh and various other things and so if you have a a new nonprofit or a nonprofit that's been around for maybe just a few years and you don't have QuickBooks yet um which could be for some of for some of us that's a pretty heavy investment this is a a great option so I'm going to run you through it um right now we're at the dashboard we're going to move right on down the transactions this isn't really a tutorial this is more a way for you to look at what the backend look looks like without having to sign up for your own account um and you can see what it does so back here you can add a add an expense or add some income to your account so I'm going to add a quick income here I'm just going to go to here click add income and down here pops open a little area I can click the date uh I'm going to I did just get a uh a donation so I'm going to call this uh online online donation and it was $200 oops that's 20 and that's in the category um when you sign up for an account with with wave apps they're going to ask you what type of business you have and one of the choices is nonprofit so if you pick nonprofit it's going to automatically set up specific accounts that are related to nonprofits some of them being uh public support like you see here and the one I had was a direct public support individual and then I'm going to leave it at cash in hand and then I can verify it here and once you verify it it disappears but it didn't disappear it's just under this drop down here you can look at your verified expenses or incomes and you can look at the ones that have not been verified kind of like when you reconcile your books um you could use the verify as a way of reconciling income or expenses that you have all right so we're going to go on down I'm just going to take you quickly through these so you can get an idea what it looks like it's a very easy to use program um so here you would add any invoices you just click create an invoice and in the setup area you can have your address or your logo set up to print on this invoice but uh you set up your invoice you pick your customer which you could add here or you could add somewhere else you can add a customer there scroll down add the description the amount and then you can save it um and email it or print it to your customer and then same with Bill it's a very similar looking way of tracking you can create a bill and from there you can choose the bill and add it to your accounts receipts the interesting thing here is most of us have hard copies of our receipts here you can actually scan them and then upload them and then you have a digital copy so we're going to move right into accounting so here in the account section you'll see that there's already some preinstalled accounts set up and you these get set up when you select the type of business that you're running so being a nonprofit it's set up nonprofit categories in the income you see that there's places for donations incing gifts there's program and income and service income and under expenses here you'll see there's the basic internet services Insurance legal fees postage rental you can also add if we scroll up to the top you can see you can add additional accounts so if you have a specific fundraiser or Grant you're trying the track you can add that also and then you have uh some reports you can print out and you can pick uh your balances or your transactions or vendor reports and then this bottom tab is for payroll and you click on that and you go into a payroll section payroll is a paid feature of wave apps and that's pretty typical across the accounting industry because payroll is dependent on state and federal taxes and and how it's set up and so if it changes then you need to subscribe to a payroll service so that your payroll changes also anyways that's a quick overview of wave apps and you can look at it online at wave apps.com again the accounts are free so you got nothing to lose to try it out and have a have a test drive yourself this is Steve from nonprofit allly wishing you a good day thanks for watching