What are new hire forms?

Before a new hire can begin work on their first day, there are several documents that must be gathered and signed. Offer Letter. This letter follows the employer's acceptance of the candidate's application. ... Background Check Authorization Form. ... Drug Testing Consent Form. ... Employment Eligibility Verification (Form I-9)

The form is used to document verification of the identity and employment authorization of each new employee (both U.S. citizen and alien) hired after November 6, 1986, to work in the United States.

What documentation is needed for a new hire?

Both Federal W-4 Form and California DE 4 Withholding Certificate must be provided to newly hired employees. Generally speaking, most employers in California are required to provide the following documents with new employees upon hire: Time of Hire Pamphlet. Sexual Harassment Pamphlet (DFEH-185P)

What is a request to hire form?

A request for hire form is used to gather information for recruitment services. Use this free template to request contact, experience and background information for potential employees!

What are the HR document forms?

The following are the most important documents that every manager needs to include in their HR document checklist. Job Description Document. ... Employee Handbook. ... Warning Letters. ... Regulatory Compliance Documents. ... Compensation Records. ... Orientation Documents. ... Employee Schedules. ... Exit Documents.

What is a new hire form?

The Form I-9 verifies a new employee's identity and their eligibility to work in the United States. It has an employee and employer section, with employees required to complete their portion by the first day of their employment.

Does new hire paperwork mean you got hired?

When an employee receives new hire paperwork, does that mean they've been hired? A written job offer is typically how an employer notifies a candidate that they have been hired.

Electronic Signature
Features
Employment Contract Templates
Streamline Your Hiring Forms with airSlate SignNow

Streamline Your Hiring Forms with airSlate SignNow

Effortlessly send and eSign documents while saving time and money. Experience a user-friendly solution designed for your business needs.

Sign documents online

Learn more

Collect payments & signatures

Learn more

Add wet ink signature online

Learn more

Sign documents on iPhone or iPad

Learn more

Award-winning eSignature solution

Move your business forward with the airSlate SignNow eSignature solution

Create your signature in seconds on any desktop computer or mobile device, even while offline. Type, draw, or upload an image of your signature.

Deliver a seamless eSignature experience from any website, CRM, or custom app — anywhere and anytime.

Organize multiple documents in groups and automatically route them for recipients in a role-based order.

Collect signatures faster by sharing your documents with multiple recipients via a link — no need to add recipient email addresses.

Create unlimited templates of your most-used documents. Make your templates easy to complete by adding customizable fillable fields.

Create teams within airSlate SignNow to securely collaborate on documents and templates. Send the approved version to every signer.

See airSlate SignNow eSignatures in action

Create secure and intuitive eSignature workflows on any device, track the status of documents right in your account, build online fillable forms – all within a single solution.

Try airSlate SignNow with a sample document

Complete a sample document online. Experience airSlate SignNow's intuitive interface and easy-to-use tools
in action. Open a sample document to add a signature, date, text, upload attachments, and test other useful functionality.

sample

Checkboxes and radio buttons

Try a sample document

sample

Request an attachment

Try a sample document

sample

Set up data validation

Try a sample document

Creating and Customizing Hiring Forms

With airSlate SignNow, you can easily create and customize hiring forms tailored to your specific needs. Start by selecting a template that fits the role you are hiring for, or create a form from scratch. Use simple drag-and-drop tools to add fields such as text boxes, checkboxes, and dropdown menus. This allows you to gather essential information from candidates, such as personal details, work experience, and references. Customizing your forms ensures that you collect all necessary data efficiently.

Preparing Hiring Forms for eSignature

Once your hiring form is ready, preparing it for eSignature is straightforward. Upload the document to airSlate SignNow and use the 'Prepare and Send' feature to designate where signatures are required. You can add fields for candidates to fill out, ensuring that all necessary information is captured. This process not only streamlines the hiring workflow but also maintains compliance with legal standards for digital signatures in the United States.

Sharing Completed Hiring Forms Securely

After candidates complete their hiring forms, sharing the finished documents securely is essential. With airSlate SignNow, you can easily send completed forms to your HR department or other stakeholders. The platform ensures that all shared documents are encrypted, protecting sensitive candidate information. You can also set permissions to control who can view or edit the documents, enhancing security and confidentiality.

Tracking the Status of Hiring Forms

Monitoring the status of your hiring forms is crucial for efficient recruitment. airSlate SignNow provides real-time updates on who has viewed and signed the document. You can receive notifications when candidates complete their forms, allowing you to follow up promptly. This feature helps keep your hiring process on track and ensures that all necessary steps are completed without delay.

Integrating Hiring Forms into Your Workflow

Integrating hiring forms into your existing recruitment workflow can enhance productivity. airSlate SignNow allows you to connect with various HR management systems, making it easier to manage candidate information. By automating the collection and storage of hiring forms, you can reduce administrative burdens and focus more on evaluating candidates. This seamless integration supports a more efficient hiring process.

airSlate SignNow solutions for better efficiency

Keep contracts protected

Enhance your document security and keep contracts safe from unauthorized access with dual-factor authentication options. Ask your recipients to prove their identity before opening a contract to hiring forms.

Stay mobile while eSigning

Install the airSlate SignNow app on your iOS or Android device and close deals from anywhere, 24/7. Work with forms and contracts even offline and hiring forms later when your internet connection is restored.

Integrate eSignatures into your business apps

Incorporate airSlate SignNow into your business applications to quickly hiring forms without switching between windows and tabs. Benefit from airSlate SignNow integrations to save time and effort while eSigning forms in just a few clicks.

Generate fillable forms with smart fields

Update any document with fillable fields, make them required or optional, or add conditions for them to appear. Make sure signers complete your form correctly by assigning roles to fields.

Close deals and get paid promptly

Collect documents from clients and partners in minutes instead of weeks. Ask your signers to hiring forms and include a charge request field to your sample to automatically collect payments during the contract signing.

Collect signatures

24x

faster

Reduce costs by

$30

per document

Save up to

40h

per employee / month

Our user reviews speak for themselves

Kodi-Marie Evans

Director of NetSuite Operations at Xerox

airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.

Check 5000+ reviews

Samantha Jo

Enterprise Client Partner at Yelp

airSlate SignNow has made life easier for me. It has been huge to have the ability to sign contracts on-the-go! It is now less stressful to get things done efficiently and promptly.

Check 5000+ reviews

Megan Bond

Digital marketing management at Electrolux

This software has added to our business value. I have got rid of the repetitive tasks. I am capable of creating the mobile native web forms. Now I can easily make payment contracts through a fair channel and their management is very easy.

Check 5000+ reviews

be ready to get more

Why choose airSlate SignNow

Free 7-day trial. Choose the plan you need and try it risk-free.
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.

Start free trial

Streamlining Hiring Forms with airSlate SignNow

In the current dynamic business landscape, effectively managing hiring forms is essential. airSlate SignNow provides an intuitive platform that facilitates the process of dispatching and signing documents, making it a perfect solution for organizations aiming to enhance their hiring workflows.

Procedure for Managing Hiring Forms with airSlate SignNow

Launch your web browser and go to the airSlate SignNow website.
Sign up for a free trial account or access your existing account.
Choose the document you want to sign or send for signatures and upload it.
If you intend to reuse this document, save it as a template for future reference.
Open your uploaded file and make required modifications, such as adding fillable fields or including specific details.
Affix your signature to the document and assign signature fields for the recipients.
Click 'Continue' to set up and dispatch an eSignature invitation to the appropriate individuals.

By leveraging airSlate SignNow, organizations can realize notable returns on investment owing to its all-inclusive features designed for small to midsize businesses. The platform prioritizes user-friendliness and adaptability, ensuring that your hiring forms process is both effective and economically viable.

With clear pricing and no concealed charges, airSlate SignNow also offers outstanding 24/7 support for all paid plans. Begin refining your hiring forms today!

How it works

Open & edit your documents online

Create legally-binding eSignatures

Store and share documents securely

airSlate SignNow features that users love

Speed up your paper-based processes with an easy-to-use eSignature solution.

Edit PDFs
online

Generate templates of your most used documents for signing and completion.

Learn more

Create a signing link

Share a document via a link without the need to add recipient emails.

Learn more

Assign roles to signers

Organize complex signing workflows by adding multiple signers and assigning roles.

Learn more

Create a document template

Create teams to collaborate on documents and templates in real time.

Learn more

Add Signature fields

Get accurate signatures exactly where you need them using signature fields.

Learn more

Archive documents in bulk

Save time by archiving multiple documents at once.

Learn more

Connect airSlate SignNow to your apps

Check out airSlate SignNow integrations

Data accuracy, security, and compliance

airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific

Learn more about security

be ready to get more

Get legally-binding signatures now!

Start your free trial

FAQs

Here is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.

Need help? Contact support

What are new hire forms?

Before a new hire can begin work on their first day, there are several documents that must be gathered and signed. Offer Letter. This letter follows the employer's acceptance of the candidate's application. ... Background Check Authorization Form. ... Drug Testing Consent Form. ... Employment Eligibility Verification (Form I-9)
What is the i9 form?

The form is used to document verification of the identity and employment authorization of each new employee (both U.S. citizen and alien) hired after November 6, 1986, to work in the United States.
What documentation is needed for a new hire?

Both Federal W-4 Form and California DE 4 Withholding Certificate must be provided to newly hired employees. Generally speaking, most employers in California are required to provide the following documents with new employees upon hire: Time of Hire Pamphlet. Sexual Harassment Pamphlet (DFEH-185P)
What is a request to hire form?

A request for hire form is used to gather information for recruitment services. Use this free template to request contact, experience and background information for potential employees!
What are the HR document forms?

The following are the most important documents that every manager needs to include in their HR document checklist. Job Description Document. ... Employee Handbook. ... Warning Letters. ... Regulatory Compliance Documents. ... Compensation Records. ... Orientation Documents. ... Employee Schedules. ... Exit Documents.
What is a new hire form?

The Form I-9 verifies a new employee's identity and their eligibility to work in the United States. It has an employee and employer section, with employees required to complete their portion by the first day of their employment.
Does new hire paperwork mean you got hired?

When an employee receives new hire paperwork, does that mean they've been hired? A written job offer is typically how an employer notifies a candidate that they have been hired.

What active users are saying — hiring forms

Get access to airSlate SignNow’s reviews, our customers’ advice, and their stories. Hear from real users and what they say about features for generating and signing docs.

Meeting my Electronic Signature Needs

5

Jay Layton

airSlate SignNow has become a important tool in training sign in sheets and many other critical documents that require the signature of participants and key players. When I require signatures from team members airSlate SignNow makes it easy to send the documents for signatures and track the progress. It truly has made this part of my job easier!

Ease of obtaining signatures through simple technology. Safe keeping of all completed documents. Record retention making a backup in case of lost files.

Due to my large area that I cover, airSlate SignNow makes the obtaining of signatures easier than ever. I can also set up easy reminders for people so that it does not get forgotten. I find the use of airSlate SignNow very beneficial for my profession and have recommended it to several of my peers.

Read full review

airSlate SignNow is the ONLY eSignature program you need.

5

Fred Claus

We use airSlate SignNow as a way to get yearly MSP contracts signed by clients. Our contracts are a standard form that need some blanks filled in based on the client. We use airSlate SignNow to fill in those blanks and send it off to the client for signature. Once the signature comes back we sign it, and then airSlate SignNow sends both of us a PDF copy for our files.

airSlate SignNow makes it easy for the client to move through the document. One click per field and the data is there. Sometimes I even just use the tab key. airSlate SignNow is easy for me to move through when editing a document for sending. They color code the signers so it's easy for me to see who has to sign where. I can also set up in what order the signers have to sign. airSlate SignNow's price is very good as well. What we get from sign now for the price we pay is equal to other companies 3 times the cost.

airSlate SignNow has the best support staff. If I don't know how to do something they are right there to help. Via Chat, phone or email. They are always willing to work things out with me. Very polite and knowledgeable people.

airSlate SignNow is a great product for anyone who has paperwork that needs to be signed. No more chasing down clients, and having to worry about scanning signed documents in. It's also legally binding with the signature tracking file that airSlate SignNow offers with each document. There really isn't a scenario that airSlate SignNow isn't good for. If you need documents signed this product is for you.

Read full review

airSlate SignNow Review

5

Verified User

It is being used across the whole organization. Anyone that needs a verified online signature has used airSlate SignNow. I have to use it with documents that I submit to the government. I don't have to scan a document that I signed but just use airSlate SignNow.

We are trying to go paperless in our office and this has allowed me to do that with the documents that I am responsible for. airSlate SignNow provides a time/date stamp which helps in record keeping. It is very easy to use!

I have only one use for airSlate SignNow and that is to create a PDF document that has my signature. I have not been disappointed with that use.

Read full review