What is E Signature Software?

airSlate SignNow is an electronic signature software that empowers small and medium-sized businesses to streamline their document workflows with ease. With its high-volume eSignature capabilities, users can boost productivity by sending and eSigning documents in a fraction of the time it takes with traditional paper-based methods. By leveraging airSlate SignNow, businesses can impress their customers with efficient and professional processes, while also saving money and maximizing return on investment. With airSlate SignNow, SMBs and mid-market companies can confidently take control of their document management, knowing they have a trusted and customizable eSignature solution at their fingertips.

What program allows you to sign documents?

airSlate SignNow is an efficient electronic signature program designed to help companies streamline their document workflows. With high-volume eSignature features, it maximizes productivity, impresses customers, and saves money while offering a high ROI. As citizens with their own small or medium businesses, managers, and employees accountable for documents, airSlate SignNow can provide a customizable eSignature solution that reduces manual paperwork and automates the signing process for a more streamlined workflow.

What program can I use to sign a document?

airSlate SignNow is the ideal program to use when you need to sign a document electronically. With its high-volume eSignature features, you can streamline your document workflows, saving valuable time and increasing productivity. Impress your customers with the efficiency and professionalism of airSlate SignNow, while also saving money and maximizing your return on investment. As a trusted solution for small and medium businesses, managers, and employees accountable for documents, airSlate SignNow offers customizable eSignature workflows that are straightforward, inspirational, and confident.

How do I electronically sign a document?

To electronically sign a document, you can choose airSlate SignNow’s high-volume eSignature features that allow you to create, send, and manage document workflows all in one place. By using airSlate SignNow, you can increase productivity and impress customers with efficient turnaround times. airSlate SignNow also helps save money while maximizing ROI, making it the perfect solution for small and medium businesses, managers, and employees accountable for documents.

How can I sign documents for free?

To sign documents for free, airSlate SignNow is your go-to electronic signature solution! With high-volume eSignature features, you can increase productivity and impress customers with fast and efficient document workflows. By using airSlate SignNow, you can save money while maximizing ROI. Whether you're a small business owner or an employee accountable for documents, airSlate SignNow has got you covered!

How do I get an electronic signature?

Getting an electronic signature is simple and easy with airSlate SignNow. With its high-volume eSignature features, users can streamline document workflows, impress customers, and save money while maximizing ROI. Whether you're a small business owner or a company manager, airSlate SignNow helps you move fast with everything you need to send and eSign your documents. Trust us to provide customizable eSignature workflows that meet your needs and exceed your expectations.

What is electronic document signing?

Electronic document signing is the process of signing digital documents using an electronic signature. airSlate SignNow is an electronic signature solution that offers high-volume eSignature features, enabling users to increase productivity with document workflows, impress customers, and save money while maximizing ROI. With airSlate SignNow, citizens with their own small/medium businesses, managers, and employees accountable for documents can confidently customize their eSignature workflows to meet their specific business needs, streamlining their processes, and delivering results efficiently and accurately.

What is electronic signature example?

airSlate SignNow is a top-of-the-line electronic signature solution that streamlines document workflows, enabling businesses to work faster and with greater efficiency. Utilizing high-volume eSignature features, airSlate SignNow empowers users to impress customers, maximize ROI, and save valuable time and money. Whether you're a small business owner, manager, or employee responsible for important documents, airSlate SignNow delivers customizable solutions that are easy to use and highly effective. Trust the experts at airSlate SignNow to help your company succeed in today's fast-paced business world.

How do I do an electronic signature in Word?

To do an electronic signature in Word, use airSlate SignNow, the high-volume eSignature solution for fast and efficient document workflows. With airSlate SignNow, users can impress customers, save money, and maximize ROI by streamlining their document processes. Whether you're a small business owner, manager, or employee, airSlate SignNow offers customizable eSignature workflows that simplify your workflow and increase productivity. Try airSlate SignNow today and experience the benefits of electronic signatures in Word.

Is electronic signature safe?

Yes, electronic signature is safe, especially when using a reputable solution like airSlate SignNow. With their high-volume eSignature features, users can increase productivity in document workflows and impress customers with their professional digital signatures. airSlate SignNow helps businesses save money while maximizing ROI, making it an ideal solution for small and medium businesses, managers, and employees accountable for important documents. Trust in airSlate SignNow to simplify your eSignature process and streamline your business operations.

Are electronic signatures secure?

Electronic signatures are secure when using airSlate SignNow, a reliable and innovative solution for SMBs and mid-market businesses. With airSlate SignNow, users can significantly improve productivity by automating their document workflows. Companies can also impress customers with its advanced features while saving money and maximizing ROI. Trust airSlate SignNow to provide a secure and user-friendly eSignature solution for all your business needs.

Are digital signatures secure?

Yes, digital signatures are secure with airSlate SignNow. With airSlate SignNow's high-volume eSignature features, users can increase productivity with document workflows, impress customers, and save money while maximizing ROI. Citizens with their own small/medium businesses, managers, and employees accountable for documents can trust airSlate SignNow to provide customizable eSignature workflows that are easy to use and reliable. With airSlate SignNow, security is never compromised, allowing businesses to focus on growth and success.

What qualifies as an electronic signature?

An electronic signature can be any electronic symbol or process that indicates the signer’s intent to sign the document. airSlate SignNow is a leading electronic signature solution that enables companies to streamline their workflow with features such as customizable templates, in-person signing, and automatic reminder emails. With airSlate SignNow, users can increase their productivity, impress their customers, and save on costs while maximizing their ROI. Whether you're a citizen with your own small business or a manager accountable for documents, airSlate SignNow offers a reliable and customizable solution for all your eSignature needs.

Can I use an electronic signature?

Yes, you can use airSlate SignNow as an electronic signature solution for your business. It offers high-volume eSignature features for faster document workflows, allowing you to impress your customers and save money while maximizing ROI. With airSlate SignNow, users can confidently and efficiently eSign their documents, making it a leading choice for businesses of all sizes.

What is the difference between an electronic signature and a digital signature?

An electronic signature is a digital image of a handwritten signature while a digital signature is a mathematical algorithm used to demonstrate the authenticity of a document. airSlate SignNow is an electronic signature solution that simplifies and streamlines document workflows for businesses. By using airSlate SignNow, users can save time and money while also impressing customers with a fast and modern approach to signing documents.

How do clients sign contracts electronically?

Clients can sign contracts electronically with airSlate SignNow, a user-friendly and efficient electronic signature solution. This platform offers high-volume eSignature features, enabling businesses to increase productivity with document workflows, impress customers with their professionalism, and save money while maximizing ROI. Whether you're a small/medium business owner or an employee accountable for documents, airSlate SignNow can be customized to meet your specific needs and streamline your business processes, making signing contracts simple and hassle-free.

How do you sign a contract electronically?

Signing a contract electronically has never been easier with airSlate SignNow. As a high-volume electronic signature solution, airSlate SignNow empowers SMBs and Mid-Market companies to increase productivity with customizable document workflows. With airSlate SignNow, businesses can impress customers with fast and secure eSigning, while also saving money and maximizing ROI. Say goodbye to the hassle of manual signatures and say hello to the streamlined efficiency of airSlate SignNow.

How do you sign a contract online?

To sign a contract online, use airSlate SignNow, an electronic signature solution that can help companies streamline their document workflows. With airSlate SignNow, users can eSign documents easily and increase productivity, impress customers, and save money while maximizing ROI. This solution is perfect for small/medium business owners, managers, and employees who are accountable for handling documents. With airSlate SignNow, businesses can confidently sign contracts online with ease and in a professional manner.

How do you sign a contract via email?

Signing a contract via email is fast and stress-free with airSlate SignNow. The electronic signature solution offers high-volume eSignature features that increase productivity and impress customers. No need for time-consuming printing, scanning, or mailing as employees and managers can quickly sign, send and manage their documents with airSlate SignNow, saving valuable time and money and maximizing ROI. Trust airSlate SignNow to provide an efficient and reliable solution for your business needs.

How do you Esign a contract?

To Esign a contract with airSlate SignNow, simply upload your document and add the necessary parties to the signing process. Use advanced options like custom branding, templates, and workflow automation to streamline the process for faster signing and increased productivity. With airSlate SignNow, you can impress your customers and save money while maximizing ROI through the easy-to-use, high-volume eSignature features. airSlate SignNow is the electronic signature solution trusted by small and medium-sized businesses, managers, and employees alike for achieving document accountability and efficiency.

Electronic Signature
Features
All Features
On Premise E Sign Solutions for Secure Signing

On Premise E Sign Solutions by SignNow

Create an eSignature space for your PDF doc and adjust it in just a few minutes. Send out your digital documents to customers and get the docs signed online from any device and from anywhere.

See how it works!Click here to sign a sample doc

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What on premise e sign Means for Your Organization

An on premise e sign implementation places electronic signature software and related repositories within an organization’s own IT environment rather than relying solely on a third-party cloud service. This approach gives IT teams direct control over servers, storage, network access, and data residency, while still supporting the ESIGN Act and UETA for enforceable electronic contracts in the United States. Organizations often select on premise deployments to meet strict internal security policies, integrate with existing identity systems, or address specific compliance requirements such as HIPAA or FERPA when processing protected records.

Why Organizations Choose on premise e sign

On premise e sign can reduce external data exposure, simplify integration with internal identity providers, and satisfy strict regulatory controls for sensitive workflows and records.

Common Deployment Challenges

Higher initial IT and infrastructure costs for hardware, licensing, and internal maintenance staffing requirements.
Longer deployment timelines compared with cloud options due to network, storage, and security validations.
Complex integration work to connect on premise systems with modern SaaS tools and APIs securely.
Ongoing responsibility for backups, patching, and disaster recovery rests with in-house teams rather than a vendor.

Representative Roles for on premise e sign

IT Administrator

Manages server provisioning, network configuration, and software updates for on premise e sign. Responsible for integration with Active Directory or SAML providers, applying security patches, and coordinating backups to meet retention policies.

Compliance Officer

Defines record retention, audit requirements, and access controls to ensure on premise signature workflows meet ESIGN, UETA, HIPAA, or FERPA obligations. Oversees internal audits and documents chain-of-custody procedures.

Primary Users and Team Responsibilities

Typical users include legal, HR, finance, and IT teams that manage contracts, admissions, and regulated records internally.

Legal departments managing enforceable agreements and retention obligations for regulated industries.
Human resources teams processing confidential personnel files and onboarding documents.
IT and security teams responsible for system configuration, access control, and audits.

Adoption often follows a risk assessment where control over data location and auditability outweighs the operational simplicity of cloud-only options.

Essential Features to Expect from on premise e sign

When evaluating on premise e sign implementations, confirm core capabilities that support secure, auditable, and efficient signing for regulated environments.

Audit Trail

Complete, tamper-evident logs of every action, timestamped and associated with authenticated users to support legal admissibility and internal audits.

Template Library

Reusable, role-based templates that reduce preparation time and ensure consistent placement of signature fields and required data across repeated documents.

Bulk Send

Ability to distribute a single document to many recipients with individualized fields and tracking for high-volume operations like renewals or notices.

Advanced Authentication

Support for multifactor authentication, knowledge-based verification, and government-issued ID checks depending on legal and organizational requirements.

Custom Workflows

Configurable sequential and parallel signing flows, conditional routing, and approver escalation to match complex business processes.

Document Sealing

Cryptographic sealing or certificate binding to prevent post-signature modification and to provide verifiable integrity.

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Integrations and Connectivity Options

On premise e sign solutions should connect to common productivity, storage, and CRM systems while preserving data locality and access controls.

Google Workspace Integration

On premise e sign can integrate with Google Docs and Drive connectors to enable internal teams to prepare and route documents from familiar editors while keeping final signed copies stored on local or controlled network storage, preserving organizational retention and access policies.

CRM Connectivity

Connectors for CRM systems such as Salesforce or Microsoft Dynamics allow automated document generation, pre-population of fields, and storing signed records back in the CRM while ensuring data flows remain within approved network paths.

Cloud Storage Gateways

Hybrid integrations with Dropbox or other providers can be configured via secure gateways or sync services to allow selective synchronization while keeping primary signed records on-premises for compliance.

Directory Services

Integration with Active Directory or SAML identity providers provides single sign-on, centralized user provisioning, and consistent role-based access to signing workflows across the enterprise.

How on premise e sign Processes a Document

From upload through finalization, the on premise e sign workflow emphasizes controlled access and a verifiable audit trail within the organization’s environment.

Document Upload: User uploads document to internal repository for signing.
Signer Authentication: Recipient verifies identity via configured authentication method.
Signing Action: Digital signature applied and sealed to the document.
Audit Record: System logs events and stores the immutable audit trail.

Collect signatures

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Reduce costs by

$30

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Save up to

40h

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Quick Setup Steps for on premise e sign

A concise sequence for initial on premise e sign deployment covers infrastructure, security, integration, and testing before production.

01

Provision Servers: Prepare virtual or physical servers with required OS and storage.
02

Install Software: Deploy the signing application and dependencies.
03

Configure Identity: Connect to Active Directory or SAML identity provider.
04

Validate Workflows: Test signing, audits, backups, and failure recovery.

Managing Audit Trails and Evidence

Audit trails are central to legal defensibility; implement consistent capture and storage practices for all signing events.

01

Event Capture:

Log sign, view, and edit actions

02

Timestamps:

Use synchronized NTP time

03

Signer Metadata:

Record IP and device info

04

Document Hashing:

Store cryptographic hashes

05

Immutability:

Protect logs from modification

06

Export Formats:

PDF/A and readable logs

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Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.

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Typical Workflow Configuration Settings

Common technical settings for on premise e sign workflows should be defined and documented before rollout to ensure consistent behavior and auditable operations.

Setting Name	Configuration
Reminder Frequency	48 hours
Signature Expiration	90 days
Audit Log Retention	7 years
Backup Schedule	Daily encrypted
Max Attachment Size	50 MB

Supported Devices and Platform Requirements

on premise e sign supports desktop, tablet, and mobile form factors but requires tested browsers and network access.

Desktop Browsers: Chrome, Edge, Firefox
Mobile Platforms: iOS and Android
Network Ports: HTTPS port 443

Ensure internal IT validates supported browser versions and configures internal firewalls or proxy exceptions to allow secure access from remote users and mobile devices while maintaining perimeter controls.

Core Security Controls

Data Encryption: At rest and in transit

Access Controls: Role-based policies

Authentication: SAML, OAuth, MFA

Audit Logging: Immutable activity records

Network Segmentation: Isolated signing zones

Backup & Recovery: Scheduled encrypted backups

Industry Use Cases for on premise e sign

On premise e sign is commonly used where data residency, integrated identity, or regulatory oversight are primary concerns.

Healthcare Consent Management

A hospital needs patient consent forms stored inside its clinical network to meet HIPAA requirements and internal policies.

Integration with the electronic health record for immediate availability.
Reduces manual scanning and storage overhead while preserving chain-of-custody.

Ensures signed consents remain within clinical systems, resulting in clearer audit trails and faster access for care teams.

Higher Education Enrollment

A university collects admissions documents that must be protected under FERPA and kept on institutional servers.

Connects to campus identity management for single sign-on.
Speeds onboarding while maintaining student privacy and controlled retention.

Leading to simplified compliance reporting and reduced reliance on physical storage for official records.

Best Practices for Secure, Accurate on premise e sign

Follow structured controls and operational policies to reduce risk and improve reliability when running on premise e sign services.

Centralize Identity and Access Provisioning

Use a single authoritative identity source such as Active Directory or an enterprise SAML provider. Assign least-privilege roles for administrators and separate duties between operational and compliance teams to prevent unauthorized configuration changes and to maintain consistent authentication behavior across signing flows.

Maintain Regular Backups and Disaster Plans

Implement automated encrypted backups with off-site replication and documented recovery procedures. Periodically test restoration processes and validate that audit trails and signed documents remain intact after recovery exercises to ensure business continuity and evidentiary integrity.

Enforce Strong Authentication for Signers

Require multifactor authentication for internal and external signers where appropriate. Consider step-up authentication for high-value or high-risk agreements, and log authentication context to support later verification during disputes or audits.

Document Standardization and Template Governance

Define template ownership, version control, and approval workflows so that only reviewed and approved templates are used. This reduces signer errors, ensures required clauses are present, and streamlines compliance reporting for retention and legal review.

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Data accuracy, security, and compliance

airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific

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Troubleshooting and Frequently Asked Questions

Common operational questions and troubleshooting approaches can reduce downtime and user confusion for on premise e sign deployments.

How do I validate a signature after export?
Verify the embedded cryptographic hash and audit record exported with the signed document. The audit trail should list event timestamps, signer identity assertions, and the certificate or sealing metadata required to confirm the document was not altered after signing.
What should I check if signers cannot authenticate?
Confirm the identity provider connection, review SAML logs or OAuth tokens for errors, and ensure user accounts exist in the linked directory. Also verify network connectivity to the identity provider and that certificate validity and time synchronization are correct.
Why are my audit logs not appearing in reports?
Check logging configuration and storage capacity on the audit log repository, verify retention and lifecycle rules, and ensure indexing services are operational. Also confirm the application has sufficient permissions to write logs to the configured storage location.
How to handle failed document sealing operations?
Inspect the signing certificate validity, local crypto module configuration, and key access permissions. If hardware security modules are used, verify HSM connectivity and that keys have not been rotated or revoked unexpectedly.
What causes delayed delivery of signing requests?
Investigate queue backlogs, email gateway delays, and background worker performance. Review scheduled task runners, message broker health, and any rate limits applied by internal messaging services or external email providers.
How do I restore signed records after server failure?
Follow documented recovery procedures using the encrypted backups and verify checksums and audit logs during restore. Test restored documents in a controlled environment to confirm signatures and trails remain verifiable before returning systems to production.

Feature Comparison: on premise e sign Options

A concise feature availability comparison highlights on-premises capabilities and important compliance points across vendors used in U.S. markets.

On-prem deploy	Yes	Limited	No
Legal compliance (US standards)	ESIGN/UETA	ESIGN/UETA	ESIGN/UETA
HIPAA support and controls
Bulk Send capability	Bulk Send	Bulk Send	Bulk Send
API and developer access	REST API	REST API	REST API

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Typical Retention and Backup Timelines

Define retention and backup schedules to meet legal obligations and operational recovery objectives.

Retention for signed contracts:

7 years standard retention

Audit log retention period:

7 years or regulatory minimum

Backup frequency for document stores:

Daily encrypted backups

Disaster recovery test cadence:

Quarterly recovery drills

Certificate renewal reminders:

Notify 60 days before expiry

Risks and Noncompliance Consequences

Data Breach: Regulatory fines

Invalid Contracts: Legal disputes

Record Loss: Operational disruption

Audit Failure: Penalties or sanctions

HIPAA Violations: Monetary fines

FERPA Violations: Loss of funding

Pricing Snapshot Across Leading Vendors

Representative pricing elements for budgeting; actual costs vary by contract, seat counts, and enterprise discounts.

Monthly starting price	$8 per user	$25 per user	$24.99 per user	$19 per user	$15 per user
Enterprise discounts availability	Volume discounts	Yes	Yes	Yes	Yes	Yes
Per-user licensing model	Per-user	Per-user	Per-user	Per-user	Per-user
Free trial availability	Trial available	Trial available	Trial available	Trial available	Trial available
Support level included	Email support	Email & phone	Email & phone	Email & chat	Email support
On-premises deployment option	Available	Limited	Not available	Not available	Not available

eSign and Manage Contracts At Ease with airSlate SignNow

airSlate SignNow is actually a sturdy, full-featured, and award-winning tool for eSigning and managing documents both on pc and mobile. A large number of organizations, including Xerox, CBS Sports, and Colliers have previously experienced the key benefits of making use of airSlate SignNow. Not only does it streamline and increase document turnover as nearly all eSignature software does, but it also adds versatility to the process of eSigning.

The distinguishing features of airSlate SignNow which make it an exclusive and paramount option over the competitors are as follows:

Upload existing contracts or generate blanks in the online editor and reuse them again.
Use handwritten, typed in, or scanned signatures. Just before sending a file out for verification, you may determine what type of signature a receiver of the email may use.
Send out a legal contract out for signing to just one or numerous signers via email or link.
Configure an expiration date to have your document signed by the due date.
Stay up-to-date with reminders. All recipients including the sender will receive notifications until each role is done (adjustable in advanced configurations).
Keep your signing process comfortable for users. Signees don't have to register or sign-up to execute the contract.

airSlate SignNow's easy-to-use interface makes it convenient for customers to share folders between teams, and make top quality workflows. Utilizing the apps for iOS and Android, handling and verifying agreements on the go is possible.

Being compliant with leading security standards, airSlate SignNow guarantees your data remains safe and secure. The embedded, court-admissible Audit Trail tracks each and every change to your contract, keeping everybody responsible.

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Key benefits from on-premise eSigning

Just like any other digital solution, on-premise eSigning has its pros and cons. In our previous lesson we have mentioned that on-premises solutions are usually preferred by businesses and organizations from the defense, military, governmental and pharma sectors. That does not mean that other businesses cannot go for on-premises. You just need to decide whether benefits from on-premise solution outweigh the installation costs - in your particular case.

So, let's look at the benefits of the on-premises software one more time.

Number one is, of course, security. You keep all data in-house. You are not dependent on downtime in third-party applications. For many Asian banks on-premises solutions are actually the only and absolutely undiscussable option, primarily due to security concerns.
Vast opportunities for customization. Having an on-premise solution means you do not have to adjust your processes to software workflow, on the opposite - you can adjust software per specific processes in your organization. If you go for a web-based application, in the absolute majority of cases you won't be able to to do that (or such adjustment would have to be individually developed for you and thus would cost you a fortune).
Your own schedule of updates and maintenance. With on-premises solutions, only you decide when the system should be updated, how often should the back-ups be performed, in which cases Support should be notified etc. You can even set your own schedule of updates, per each department in your office separately.
Single-time investment. Nobody says on-premises is cheap. You need to have a separate server, rearrange the Ethernet in your office, purchase extra hardware and software. However, this would be a one-time purchase. And in a long term, security and stability benefits would surely underwrite the initial spending.
Regulatory requirements are followed by default. This is especially applicable to GDPR regulations since they insist all data should remain in the country of origin, and this is exactly how on-premises solutions work. Also, having extra data security thanks to on-premises solution could be useful if you are planning to expand your business operations internationally as security regulations differ across countries and sectors, and having maximum data protection wouldn't hurt anyways.

Grade these 5 benefits on a scale from 1 to 10 in terms of their importance for competitiveness (or even survival) of your business. Then you will surely know what to go for - web-based SaaS or an on-premise solution.

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