Sign Tennessee Terms of Use Agreement Secure

Document type sign terms of use agreement tennessee secure

good afternoon and thank you for joining us for today's webinar the topic this time is digital signatures 101 improve efficiency and security with paperless signing this webinar is hosted by the ABA legal technology Resource Center and speaking today will be Patricia Hidalgo the legal technology Resource Center is an ABA member benefit provided by the AV a law practice division the LTR C has been providing lawyers with legal technology guidance for more than 25 years you can find a variety of legal technology articles guides videos and other resources on our website at www org or at our blog wwo technology today at work Patricia Hidalgo is the sales manager for the legal and financial markets at ARX she was previously a strategic account manager at national regulatory services where she provided regulatory compliance consulting services and enterprise workflow management solutions prior to NRS she was an account manager at laserfiche document management for the last nine years Patricia has focused on sales of software applications to help organizations with paperless initiatives to improve processes while maintaining the security of their data thank you all for joining us will now begin the webinar hello everybody thank you for joining us today my name is Patricia Hidalgo legal industry manager at a RX today we'll be discussing digital signatures 101 recruit efficiency and security with paperless training to automate your signature dependent processes the proper standards controls and integrity today we'll be discussing electronic and digital signatures business drivers considerations for signature automation and digital signatures for the legal industry digital signatures are signatures that our industry standard they're thoroughly peer reviewed and vetted for security and consistency this is a bit of a mouthful what this means is a severe reviews for the vulnerability of tampering and forgery they give you the primary element here to eat your governance requirements audit requirements and your corporate compliance what are those elements camp for deception proof of integrity you see you get a clear indication but at green check marks that integrity is in check and the red X there is tampering so the key and signatures is to ensure that no tampered content is relied on or goes undetected this is a fundamental property that you get with a digital signature so that you and the people in your organization can inspect and rely on that signature document and content the other elements that are mandatory include proof of identity in the evidence proof of intention and proof of date and time and that integrity check with this type of signature you are compliance ready you create your governance issues and compliance requirements so what is a digital signature digital signatures are not just an electronic replacement for pen and paper the native application can inspect the signature most native applications or digital signature where any stakeholder can inspect the evidence and the digitally signed document for proof of finer identity sign your intention date and time and document integrity writing this type of automation bottom lines papers too expensive I posted several quotes here for you to read you can see that pfizer says what signatures cost them thirty dollars digital signatures can help you be more efficient and address the cost issue in your enterprise digital signatures can help you to be more efficient and save that precious time and money and have a better bottom line a major took a survey where they interviewed 300 enterprises they found that forty-one percent need signatures on more than half of their documents sixty-five percent add more than one day to their processes just to collect signatures and forty-eight percent print and more than half of their documents just to add signatures think about that laughs when you're praying more than half of your documents today the collective signature you and you decide to start automating your signature proxy overnight you effectively have a fifty percent savings and overhead cost time as well as handling FedEx envelopes etc this is a very compelling case for automation many enterprises don't realize a large amount of documents and processes that are signature dependent too easy to hit that print button and introduce that expense and overhead into the business these here are actually use cases of customers who have adopted digital signatures from the survey on the left you can see the transactional category of documents across an organizational boundary those documents may be there by and relied upon by people outside the organization that's what a digital signature allows people outside your organization can inspect and verify the signatures that rely on once your signature is reliable your business will continue to move on the right governance stocks same thing but only internal people need to rely on the signatures this type of signature allows the documents to have effect because you can inspect the signature for the evidence according to what your audit or governance requirements requires continuing the game survey also interviewed organizations that had deployed signature automation technology and found at sixty-eight percent saved scanning sixty-five percent improved process velocity and fifty-three percent safe paper handling costs eighty-one percent of these reached ROI in under 12 months so you can see from the survey the impact enterprises are having by implementing signature automation when using a digital signature you should get a visible signature in the native application the evidence is maintained in the document itself and travels with the document wherever it goes for the remainder of its life cycle that can be from organization to organization or can be traveling through time in long-term archives the point here is that enough evidence is carried so that we digitally find a document you are actually transforming a document into a legally enforceable record because it contains the evidence that any stakeholder or auditor can inspect and rely on or if it's been tampered with to not rely on what does this mean for your business means your business can move outside of your organization you can send these documents to partners suppliers regulators these documents will have effect because the people receiving them will be able to step and verify the evidence that you were the person who signed when you find nyu signed digital signatures should be compatible with your content authorizing applications such as PDF editor Word Excel sharepoint translate over it's worth restating here that these signatures are compliant you can see them your standard it gives you compliance with industry requirements such as fda HIPAA etc all in all digital signatures or engineers need the goddess diversity of regulation compliance wherever in the world a signature needs to be reliable see them access from your enterprise applications so digital signatures should be compatible with your content authorizing applications such as PDF editor Word Excel SharePoint I manage alfresco leave Alex etc so for example documents can be initiated from the legal department where they are using any one of their DM applications signatures can then be collected and then finally archives in the diem application the benefit here is that digital signatures travel with the document and don't rely on enterprise system sunsets verify and rely on the signature this is an example of a digital signature with an a Microsoft Word document you can see there's a toolbar plug-in and word so this makes digitally signed with easy four signers when working with in a word document to the lower right corner you see the signature block and integrity check why do digital signatures for the legal industry well by implementing digital signatures into your organization you can save on prints and back scoffs like actually finding your documents in session and at the end of the day your organization has all the liability for the signatures your employee week it's an important and critical that your organization keeps the signature prophecies within proper controls digital signatures ensure the security digital signature also adapt your existing enterprise architecture and applications you should not have to change the way you are doing business so they will improve the efficacy and back of your Park and middle office staff could also use your own signature initials etc that can also include a reason code and time and date where signatures you can further oughta beat your processes and improve work those and lastly digital signatures have been thoroughly vetted and reviewed by some of the most highly regulated organizations joint user organizations to adopt digital signatures and senior ROI and under 12 months you you