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FAQs
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Did Raghuram Rajan know about the demonetization scheme of Narendra Modi?
The following persons only were aware of the plan.1. PM Narendra Modi2. Finance Minister Arun Jaitley3. RBI Ex-Governor Raghuram Rajan4. RBI Governor Urijit Patel5. Secretary of Economic Affairs Shaktikanta Das6. Secretary of Investments & Currency Dr. Saurabh Garg7. and a few others in finance ministry.Because the plan was finalized six months back and Mr. Rajan left office on 4th September 2016 only. So such a decision can’t be carried out without the approval of RBI Governor.The detailed execution went something like this.Before Six Months- Plan was finalized and execution for the D-Day started.June - Banks were directed to dispense more 100 rupee note by RBI.Before three Months- Design of new 500 & 2000 rupee note was finalized and went for printing at Mysuru Mint press.PS: Only the design of the plate was finalized. The printing didn't start that time as Mr. Rajan denied continuing for next term and new governor was declared.The printing facility at Bharatiya Reserve Bank Note Mudran Private Ltd. (BRBNMPL) in Mysuru under Reserve Bank of India was set up with the De La Rue Giori, now KBA Giori, Switzerland.20 August - Mr. Urjit Patel was declared as new governor.4 September - Mr. Urjit Patel joined office as new governor and gave a green signal to Modi for demonetization after a thorough discussion. He sent his signature sample in English and Hindi to be added to newly designed 2000 currency plate.5–6 September - Signature was added to the plate and new dye was made. Printing of currency started.27 October - The central bank put out a warning about fake currencies on its website. It asked banks to put entire banking areas under CCTV surveillance and ensure that cash receipts in the denominations of Rs 100 and above are not put into re-circulation without the notes being machine-processed for authenticity.The CCTV surveillance is now being used to monitor and record all the money exchanges that are taking place at banks.2 November - Banks were directed again to dispense more Rs 100 notes through ATMs within the next fortnight.7 November - The Heads of currency management divisions in all banks received a confidential communication from the Reserve Bank of India (RBI) to be present at the headquarters.8 November Morning- They were given charge of a double-locked currency chest, which they were told contained currency notes of the new denomination: Rs.2,000.Though it also had the RS 500 new notes, but it wasn’t disclosed.8 November 7 PM- All MDs of banks were called for a meeting at RBI and were kept waited till 8PM. At PMO, all cabinet ministers were called for a meeting, but no one was allowed to carry mobile.Privacy was of top most priority. Even leak of the news by a few minutes could have caused disaster.8 November 8 PM- Disclosure of demonetization by PM on National TV.The entire nation came to know about it at the exact same time.A master stroke that left the nation spellbound !But the question to ponder is - Did Mr. Rajan leave the office, because he wasn’t in full support of the plan ?Here is what he had to say on demonetization in 2014: Ref“I am not quite sure if what you meant is demonetise the old notes and introduce new notes instead. In the past demonetization has been thought off as a way of getting black money out of circulation. Because people then have to come and say "how do I have this ten crores in cash sitting in my safe" and they have to explain where they got the money from. It is often cited as a solution. Unfortunately, my sense is the clever find ways around it.They find ways to divide up their hoard in to many smaller pieces. You do find that people who haven't thought of a way to convert black to white, throw it into the Hundi in some temples. I think there are ways around demonetization. It is not that easy to flush out the black money. Of course, a fair amount may be in the form of gold, therefore even harder to catch. I would focus more on the incentives to generate and retain black money. A lot of the incentives are on taxes.My sense is the current tax rate in this country is for the most part reasonable. We have a reasonable tax regime, for example, the maximum tax rate on high-incomes is 33%, in the US it is already 39% plus State taxes, etc., it takes it to near 50. We are actually lower than many industrial countries. Given that, there is no reason why everybody who should pay taxes is not paying taxes. I would focus more on tracking data and better tax administration to get at where money is not being declared. I think it is very hard in this modern economy to hide your money that easily.”Source - LivemintHuffingtonpostBusiness StandardEdit1: The new 2000 currency note was initially printed at Mysuru Mint. Thank you User-12623941048551877892 for pointing this out. ReferenceEdit2: Those who are cursing the government for demand supply mismatch of notes should read below possible reasons.a) Had Mr. Rajan had continued as governor, the scenario could have been different. More 2000 notes could have been printed due to availability of time.b) Only one printing press (Mysuru) was used to print the new notes initially. So it limited the printing capability and increased the distribution duration to all banks across the country.c) Only availability of 100 rupee notes decreased ATM's capability in terms of value.d) Change in dimensions of the currency note increased ATM up-gradation time both in terms of software and hardware.e) The no of ATMs for withdrawal got reduced as CDMs couldn't be used for withdrawal. Otherwise people would get same old currency deposited by some other person.Details on SPMCILThank you everyone for the Upvotes. This is not so a customary ‘thank you’ note, but it means a lot to me in keep going. This was my 2nd answer on Quora and 1st answer to receive 1000+ Upvotes that too within two days. :)PS: I’m politically neutral and don’t have any strong support for any of the political parties. But whenever I come across some exceptional steps by them( may be by BJP or Congress or AAP), I criticize or appreciate. The scenario is not ideal always and as per a report 61% of all projects fail to succeed (delivered on time, on budget, and with required features and functions) 43% are challenged (late, over budget, and/or with fewer than the required features and functions) 18% fail (either cancelled prior to completion or delivered and never used). So let’s appreciate this man for the huge step taken.
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What are some great tools to use for sales prospecting?
I think that we all agree that the days of manual prospecting are long gone. If you automate your prospecting efforts you can save a lot of time and money, and streamline your whole sales process. But, since there are lots of prospecting tools in the market, it can be hard to figure out which ones are good and which ones you should avoid.I’ll give you a couple of suggestions based on the tools I used.Email Hunter is a decent little program that can extract a list of every single one company email. All you need to enter is a company domain, and you will soon be able to email any person from a company. You can use either its dedicated Chrome plugin, or you can do your search by means of their browser version. This program can come in really handy if you want to find the email of a particular decision maker and get in touch with them directly.HeadsignNow is another interesting tool that offers more options than Email Hunter as it has some advanced search features. This means that you can search prospects based on various criteria such as name, company, title, or website. You can also expect to find your prospects’ social media handles and memorize your search logs.Autoklose isn’t your average prospecting tool, mainly because it offers much more. It’s actually a sales automation platform that can dramatically speed up your sales cycle, and prospecting is just one of the weapons in its arsenal. Apart from automating your prospecting efforts and saving you a tremendous amount of time, Autoklose will make your job and life easier by automating your email marketing efforts, amplifying your follow-ups, providing you with detailed campaign stats and metrics, and streamlining numerous dull, repetitive tasks that have to be done during the sales process.When it comes to prospecting, Autoklose allows you several powerful methods of filling your funnel with quality leads.Upload your own reliable contacts from .CSV files and Autoklose will import the information in the database so that you can make lists according to various parameters, and additionally segment them in order to create customized outsignNow campaigns and improve your open and click-through rates;Connect your Salesforce account and sync the data with Autoklose thus growing your internal database. What’s great about this platform is that it prevents you from sending the same email to the same person twice;Gain access to a huge B2B leads database and find prospects from virtually any industry. I was impressed with the abundance of prospects that I could actually contact. This database is managed by Autoklose’s reliable third-party providers, and it’s absolutely clean and packed with verified, complete, and updated contact information.It’s clear that Autoklose gives you a plenty of prospecting options, and the fact that you can search for your potential customers by using different parameters makes it in a way similar to HeadsignNow, but one of the main and most important differences is that Autoklose provides you with validated data which undergoes a meticulous 50-point data-scrub, meaning that every missing field is filled in, and every email, phone number, address, and job title is checked both manually and through the proprietary technology. To cut the long story short, Autoklose keeps you covered and gives your prospecting a big boost.
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Is visitor management system useful for companies?
5 Benefits of a Visitor Management SystemVisitors are an essential part of any organization achieving its mission and goals. Even workplaces that "don't receive visitors" receive plenty of them. Consider the HVAC service person, the pizza delivery guy, the signNow other coming for lunch and the random person dropping in to pick up a job application. Often, we recognize that visitors are some of our most important people: the manager from the main office, the high-priority client, the guests coming for a special promotional event.Every person, from the corporate bigwig to the parcel delivery service, must be greeted and have their business attended to. A visitor management system will make this process smooth and secure for both the visitor and the organization.What is a Visitor Management System?Visitor management is the process by which all visitors to an organization are greeted, identified, and moved along so they can complete their tasks. Some organizations are very informal and have no standardized system, while others utilized dedicated receptionists and still others use electronic visitor management systems to streamline the process.In most electronic visitor management systems, guests check in at a kiosk or other workstation. The software logs the visit:DateCheck-in timeNamePhone number, email address and other pertinent contact information as requestedReason for visitingPerson being metCheck-out time, if requiredThe software may also contain other features, such as the ability to automatically notify the guest’s host, send emails to the guest, open up forms for e-signature purposes and more.Utilizing an eReceptionist system has many benefits, both for the organization and for the visitor.Saving Time, Gaining ProductivityOne of the first, and largest, benefits of using an electronic visitor management system is that of saving time, and thus, improving productivity.In some flex workspaces, open floor plan offices and other informal working locations, there is no formal receptionist. Organizations have chosen not to hire someone for the sole purpose of greeting those who come through the door. This can leave visitors in a bind.When a visitor enters a building, the first thought on their mind is, “Where am I supposed to go, and what am I supposed to do?” In such a workspace, this is likely the scenario that plays out:The visitor approaches the first person they see. This unlucky soul either was assigned to a desk near the door or happened to sit there. Thus, their work gets interrupted as they assist the visitor.If the visitor is lucky, the first person they see will know exactly where their host is and either walks them to the host or call the host to have them come to meet their guest. Either way, the employee is using their work time to assist the guest.If the visitor isn’t so lucky, the first person they see may not know their host or their host’s location. This employee then calls to the neighboring employees, or places multiple phone calls, wasting not only their own time but the time of others.In the worst-case scenario, the host can’t be located and nearly everyone in the office has been interrupted.A well-marked visitor check-in kiosk makes the question of what a visitor is supposed to do completely moot. The obvious answer is to walk to the kiosk and start the check-in process. The system asks the guest to take a seat while it automatically contacts the host via their communication preferences.Even in organizations where a receptionist is available, it is highly likely the receptionist has other duties to attend to aside from assisting guests. Filling out a registration form for the guest, placing phone calls to hosts, or possibly walking the guest to the host is not always a valuable use of time. If a guest can fill out the check-in form themselves, it allows the receptionist to answer the phone, or type up some notes during this same time.In the very busiest of offices, multiple check-in kiosks can assist multiple guests at once, eliminating wait times. This also frees up employees to help with the questions and tasks most in need of being addressed.When push comes to shove, paying for a machine for rote tasks like visitor management is much more cost-effective than paying one or more dedicated employee.Better Data CollectionHave you been keeping paper visitor logs? If so, take a few moments to flip through the last few pages. Can you read the handwriting? Are your guests bothering to fill out all the slots, like check-in/out times and their email addresses?What do you do with the paper logs after the pages have been filled? Some common options:Most Likely: File them in the circular file, i.e. the trash.Also Likely: File them away in an actual file cabinet or box, never to be seen again until an office purge, at which time they’ll end up in the shredder.Least Likely: Have someone enter all the information into a log or Contact Relationship Management (CRM) system. Only to never be looked at again. Not a great use of valuable employee time.The truly sad fact is that visitor logs contain valuable data, but if that data is being collected on paper, it usually goes to waste.On the other hand, electronic visitor management systems make collecting valuable data much, much simpler. They do so in a number of ways.Required Fields: Visitor management systems can designate fields as required. No longer can guests leave the most important information blank.Legible/Accurate: Since guests are not hand-writing their information, there are no questions at all about legibility. While it is always possible that a guest will mistype their own contact information, it is more likely that a receptionist will enter incorrect information when retyping what they hear, or retyping off a paper log. A guest is more apt to catch a misspelled name or an incorrect phone number when they type it themselves.Form Inclusion: Computers have the ability to include attachments. A human receptionist might forget to have a visitor fill out a non-disclosure agreement or sign a waiver, but a computer never will. An e-signature appwill collect these signatures for you, and file them away until they are needed.Automatic Customer Relations: A great digital visitor management system can be set up to automatically transfer visitor data into your CRM. Once in place, this valuable information allows you to follow up with guests in whatever way is suitable. You can make a great impression by sending thank you notes to job candidates, special offers to potential clients, and information to vendors.Visitor Privacy: Digital vs. PaperYour visitor’s privacy is important. While people share their information in a multitude of ways, people generally prefer to decide for themselves with whom they share their information. A visitor sign-in app collects important information in a secure way.Privacy is not very well maintained if you are using a paper visitor log. Every guest who arrives can see who came before them. Salespeople and job candidates can see if their competitors have been through. Unless the logbook is under a constant, watchful eye, anyone can flip through the pages and collect as much information as they choose. People fishing for email addresses or phone numbers could snap photos using their smartphones.Unlike a paper log, a digital sign-in app keeps this information secure. Guests can’t see who signed in before; they only see their own information on the screen during their sign-in process. Once the final button of the sign-in process has been clicked, the information is quickly and securely filed away in the database.Organizational SecurityIn today’s world, security is an increasing concern for organizations of all sizes and types.Collecting the information of all those who visit your organization can be vitally necessary. Security needs vary among different organizations, but a sign-in system carries a number of security benefits.Meeting legal requirements: Some organizations are required by various laws to keep a record of every person who has been on site. Digital databases with visitor sign-in help meet these regulations quickly and efficiently.Crime deterrent: Requiring all guests to sign in can be a deterrent for those who might have the intent to commit a crime. If the person enters the building with the intent to do harm, having to sign in might be enough to make them think twice, turn around and walk away. Those who face unanticipated temptation, like seeing a laptop or tablet sitting on an unattended desk, may remember that they signed in and won’t bother.Investigative tool: On the other hand, someone who commits a crime on the spur of the moment – like snagging that laptop off the desk – may forget about having signed in. Given that the digital sign-in saves date and time of check-in and possibly also check-out, the data will be useful for the investigation. If it is clear the crime was committed during a set period of time, the records of who was in the building at that time can help narrow down the pool of suspects. Some systems may even take photos of all visitors, which can be incredibly useful for visually identifying suspects, especially if your organization has security cameras in place.Identifying visitors: Some systems have the ability to print visitor identification badges. The security benefits of badges are fairly obvious. Depending on your company policy, visitors may not be allowed in the building unattended, or will be restricted from certain areas. The visual indicator that someone is a visitor can help employees keep an eye out for people who aren’t where they are supposed to be.Keeping everyone safe: Having records of check-ins and check-outs of all visitors allows security personnel to see if the building is empty before closing up for the night, or at the end of each shift. If a person seems not to have left the building in a timely manner, then a security guard can go looking for them. If they are up to no good – hiding away in a stairway with the intent to steal things after hours – they are more likely to be stopped before they can get started. On the other hand, if the visitor has fallen ill and fainted in an out-of-the-way place, like a bathroom stall, they’ll likely be found and help can be called. And if there is a true emergency, like a fire, the data stored in the cloud can help determine if everyone has evacuated safely.A Professional ImageLast, but certainly not least, a digital sign-in app helps you present a professional image to your visitors.Modern: A digital kiosk presents a clean, up-to-date system to visitors. No messy paper log can show you have entered the modern era like an iPad receptionist can.Branded Messages: Your digital system can be branded with your colors, your products, and your message. Your visitors will be immersed in your brand from the moment they walk through the doors. A digital system can be a continuation of that, introducing them to even more of what you want them to see.Great First Impression: A harried receptionist – or no receptionist at all – can make a visitor wonder if your organization has its act together. A self-check-in kiosk shows that you’ve thought ahead and planned for visitors. It gives the impression that you are organized and professional.Summary: Benefits That Make a DifferenceWith all the benefits a digital visitor management system has to offer, it is clear why so many organizations are giving them a try.Airports use self-check-in kiosks in order to let the employees handle the real challenges.Schools use visitor check-in systems for security purposes so they know exactly who is in the building with the students.Coworking locations use them to contact hosts in a fast, efficient manner when a formal receptionist doesn’t make sense.Businesses of all kinds, from manufacturing to sales, use them to ensure their guests are welcomed, are where they are supposed to be, and walk away with a great impression of the organization.In the end, the goal of visitor management is to do exactly that: to help guests do what they are supposed to do and meet who they are supposed to meet as quickly, effectively, securely and professionally as possible.Originally posted by Greetly check-in app at 5 Benefits of a Visitor Management System | Greetly The Receptionist Reposted with permission.
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How do I make a book post through Indian post?
It is very simple. Generally invitations or greeting cards are sent by book post. First write “book post” on the top of the face of the envelope.Take your envelope to postoffice and got to weighed. Envelope weighing up to 50 grams will be charged ₹4/- . I am enclosing here rate chart of different products. Sl no 6 is book post category.On thecontents of book post, you can write only name of the addressee and your name. Any personal communication is not allowed. If personal communication is added book post will be treated as envelope and will be charged double the deficiency of the postage from the addressee. For example: book post having personal communication weighs 20 grams will be charged as envelop of ₹5/- and double the deficiency ₹2/- will be collected from addressee.
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What is the impact of visitor management software in business?
Visitor management refers to tracking the usage of a public building or site. By gathering increasing amounts of information, a Visitor Management System can record the usage of the facilities by specific visitors and provide documentation of visitor's whereaboutsThe traditional way of doing things is gingerly replaced by artificial intelligence, Internet of Things and workplace sensors. Manual logbooks are replaced by smart cloud-based visitor management system leading to more efficiency and security.To keep up with generational trends and make offices future ready an organization should have a balance of Human Resources and digitization. There was a wave of fear among people that computers might replace all manpower in the future but now computers have become an essential part of our professional as well as personal life.People have come to understand that technology can be productively used to make their lives easier and now technology doesn’t threaten them.Advantages:Employees are free to take up more responsibilities, be more productive and engage in brainstorming activities all thanks to office digitization. Automation decreases the time spent on tedious tasks and increases efficiency. Office digitization not only just increases employees productivity it also increases employee gratification.The location has become extraneous, in the present time. Through office digitization, all business meetings and collaborations are taking place digitally.Every business has to deal with data on some of the other levels, from visitors information to financial records. Office digitization helps to efficiently store, manage, retrieve and access data as per need. Office carbonates filled with papers are now history and now all the data can be stored and accessed in a few seconds from anywhere, anytime!The office eco-system is not only restricted to its employees but also its visitors. A visitor can be either an existing customer or a potential one like a job applicant, vendor, consultant or delivery man. Out-dated binders are being replaced by smart visitor management systems which are not only used for digitization but also inflates office security by data validations.For efficient management of visitors try Ara – visitor management software .
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Should I use a cloud-based visitor management system in my office?
5 Benefits of a Visitor Management SystemVisitors are an essential part of any organization achieving its mission and goals. Even workplaces that "don't receive visitors" receive plenty of them. Consider the HVAC service person, the pizza delivery guy, the signNow other coming for lunch and the random person dropping in to pick up a job application. Often, we recognize that visitors are some of our most important people: the manager from the main office, the high-priority client, the guests coming for a special promotional event.Every person, from the corporate bigwig to the parcel delivery service, must be greeted and have their business attended to. A visitor management system will make this process smooth and secure for both the visitor and the organization.What is a Visitor Management System?Visitor management is the process by which all visitors to an organization are greeted, identified, and moved along so they can complete their tasks. Some organizations are very informal and have no standardized system, while others utilized dedicated receptionists and still others use electronic visitor management systems to streamline the process.In most electronic visitor management systems, guests check in at a kiosk or other workstation. The software logs the visit:DateCheck-in timeNamePhone number, email address and other pertinent contact information as requestedReason for visitingPerson being metCheck-out time, if requiredThe software may also contain other features, such as the ability to automatically notify the guest’s host, send emails to the guest, open up forms for e-signature purposes and more.Utilizing an eReceptionist system has many benefits, both for the organization and for the visitor.Saving Time, Gaining ProductivityOne of the first, and largest, benefits of using an electronic visitor management system is that of saving time, and thus, improving productivity.In some flex workspaces, open floor plan offices and other informal working locations, there is no formal receptionist. Organizations have chosen not to hire someone for the sole purpose of greeting those who come through the door. This can leave visitors in a bind.When a visitor enters a building, the first thought on their mind is, “Where am I supposed to go, and what am I supposed to do?” In such a workspace, this is likely the scenario that plays out:The visitor approaches the first person they see. This unlucky soul either was assigned to a desk near the door or happened to sit there. Thus, their work gets interrupted as they assist the visitor.If the visitor is lucky, the first person they see will know exactly where their host is and either walks them to the host or call the host to have them come to meet their guest. Either way, the employee is using their work time to assist the guest.If the visitor isn’t so lucky, the first person they see may not know their host or their host’s location. This employee then calls to the neighboring employees, or places multiple phone calls, wasting not only their own time but the time of others.In the worst-case scenario, the host can’t be located and nearly everyone in the office has been interrupted.A well-marked visitor check-in kiosk makes the question of what a visitor is supposed to do completely moot. The obvious answer is to walk to the kiosk and start the check-in process. The system asks the guest to take a seat while it automatically contacts the host via their communication preferences.Even in organizations where a receptionist is available, it is highly likely the receptionist has other duties to attend to aside from assisting guests. Filling out a registration form for the guest, placing phone calls to hosts, or possibly walking the guest to the host is not always a valuable use of time. If a guest can fill out the check-in form themselves, it allows the receptionist to answer the phone, or type up some notes during this same time.In the very busiest of offices, multiple check-in kiosks can assist multiple guests at once, eliminating wait times. This also frees up employees to help with the questions and tasks most in need of being addressed.When push comes to shove, paying for a machine for rote tasks like visitor management is much more cost-effective than paying one or more dedicated employee.Better Data CollectionHave you been keeping paper visitor logs? If so, take a few moments to flip through the last few pages. Can you read the handwriting? Are your guests bothering to fill out all the slots, like check-in/out times and their email addresses?What do you do with the paper logs after the pages have been filled? Some common options:Most Likely: File them in the circular file, i.e. the trash.Also Likely: File them away in an actual file cabinet or box, never to be seen again until an office purge, at which time they’ll end up in the shredder.Least Likely: Have someone enter all the information into a log or Contact Relationship Management (CRM) system. Only to never be looked at again. Not a great use of valuable employee time.The truly sad fact is that visitor logs contain valuable data, but if that data is being collected on paper, it usually goes to waste.On the other hand, electronic visitor management systems make collecting valuable data much, much simpler. They do so in a number of ways.Required Fields: Visitor management systems can designate fields as required. No longer can guests leave the most important information blank.Legible/Accurate: Since guests are not hand-writing their information, there are no questions at all about legibility. While it is always possible that a guest will mistype their own contact information, it is more likely that a receptionist will enter incorrect information when retyping what they hear, or retyping off a paper log. A guest is more apt to catch a misspelled name or an incorrect phone number when they type it themselves.Form Inclusion: Computers have the ability to include attachments. A human receptionist might forget to have a visitor fill out a non-disclosure agreement or sign a waiver, but a computer never will. An e-signature app will collect these signatures for you, and file them away until they are needed.Automatic Customer Relations: A great digital visitor management system can be set up to automatically transfer visitor data into your CRM. Once in place, this valuable information allows you to follow up with guests in whatever way is suitable. You can make a great impression by sending thank you notes to job candidates, special offers to potential clients, and information to vendors.Visitor Privacy: Digital vs. PaperYour visitor’s privacy is important. While people share their information in a multitude of ways, people generally prefer to decide for themselves with whom they share their information. A visitor sign-in app collects important information in a secure way.Privacy is not very well maintained if you are using a paper visitor log. Every guest who arrives can see who came before them. Salespeople and job candidates can see if their competitors have been through. Unless the logbook is under a constant, watchful eye, anyone can flip through the pages and collect as much information as they choose. People fishing for email addresses or phone numbers could snap photos using their smartphones.Unlike a paper log, a digital sign-in app keeps this information secure. Guests can’t see who signed in before; they only see their own information on the screen during their sign-in process. Once the final button of the sign-in process has been clicked, the information is quickly and securely filed away in the database.Organizational SecurityIn today’s world, security is an increasing concern for organizations of all sizes and types.Collecting the information of all those who visit your organization can be vitally necessary. Security needs vary among different organizations, but a sign-in system carries a number of security benefits.Meeting legal requirements: Some organizations are required by various laws to keep a record of every person who has been on site. Digital databases with visitor sign-in help meet these regulations quickly and efficiently.Crime deterrent: Requiring all guests to sign in can be a deterrent for those who might have the intent to commit a crime. If the person enters the building with the intent to do harm, having to sign in might be enough to make them think twice, turn around and walk away. Those who face unanticipated temptation, like seeing a laptop or tablet sitting on an unattended desk, may remember that they signed in and won’t bother.Investigative tool: On the other hand, someone who commits a crime on the spur of the moment – like snagging that laptop off the desk – may forget about having signed in. Given that the digital sign-in saves date and time of check-in and possibly also check-out, the data will be useful for the investigation. If it is clear the crime was committed during a set period of time, the records of who was in the building at that time can help narrow down the pool of suspects. Some systems may even take photos of all visitors, which can be incredibly useful for visually identifying suspects, especially if your organization has security cameras in place.Identifying visitors: Some systems have the ability to print visitor identification badges. The security benefits of badges are fairly obvious. Depending on your company policy, visitors may not be allowed in the building unattended, or will be restricted from certain areas. The visual indicator that someone is a visitor can help employees keep an eye out for people who aren’t where they are supposed to be.Keeping everyone safe: Having records of check-ins and check-outs of all visitors allows security personnel to see if the building is empty before closing up for the night, or at the end of each shift. If a person seems not to have left the building in a timely manner, then a security guard can go looking for them. If they are up to no good – hiding away in a stairway with the intent to steal things after hours – they are more likely to be stopped before they can get started. On the other hand, if the visitor has fallen ill and fainted in an out-of-the-way place, like a bathroom stall, they’ll likely be found and help can be called. And if there is a true emergency, like a fire, the data stored in the cloud can help determine if everyone has evacuated safely.A Professional ImageLast, but certainly not least, a digital sign-in app helps you present a professional image to your visitors.Modern: A digital kiosk presents a clean, up-to-date system to visitors. No messy paper log can show you have entered the modern era like an iPad receptionist can.Branded Messages: Your digital system can be branded with your colors, your products, and your message. Your visitors will be immersed in your brand from the moment they walk through the doors. A digital system can be a continuation of that, introducing them to even more of what you want them to see.Great First Impression: A harried receptionist – or no receptionist at all – can make a visitor wonder if your organization has its act together. A self-check-in kiosk shows that you’ve thought ahead and planned for visitors. It gives the impression that you are organized and professional.Summary: Benefits That Make a DifferenceWith all the benefits a digital visitor management system has to offer, it is clear why so many organizations are giving them a try.Airports use self-check-in kiosks in order to let the employees handle the real challenges.Schools use visitor check-in systems for security purposes so they know exactly who is in the building with the students.Coworking locations use them to contact hosts in a fast, efficient manner when a formal receptionist doesn’t make sense.Businesses of all kinds, from manufacturing to sales, use them to ensure their guests are welcomed, are where they are supposed to be, and walk away with a great impression of the organization.In the end, the goal of visitor management is to do exactly that: to help guests do what they are supposed to do and meet who they are supposed to meet as quickly, effectively, securely and professionally as possible.Originally posted by Greetly iPad receptionist at 5 Benefits of a Visitor Management System | Greetly The Receptionist Reposted with permission.
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