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Invoice letter template for small businesses

hi I'm Ian Varley CEO of Eagle business credit  talking today about what makes up an invoice there are many parts to an invoice and you can  break it down quite easily into a number of key   important things that should appear on the invoice  obviously the name of this supplier or seller   should be on there front and center so the name  the address the contact information should all be   there the date of the invoice should appear on  there that's the date of the sale whether it's   goods that's being delivered or service being  performed again it should be in line with the   contract that you have there should be an  invoice number it should be a unique number   so if you've bought from that vendor before  it should be a different number to what you   had before this should be an itemized list  of the goods or services that the invoice is   billing you for so if you've received a supply  of a thousand widgets it should detail widgets   quantity 1000 if it's a service maybe it's for  Staffing Services it will list who those people   were how many hours they worked so it's got to be  detailed you've got to know what you're actually   being billed for and again it should be in line  with the purchase order that you raised to your   vendor or the quote that you received whatever the  agreement was the invoice quantity and description   and price very importantly should match those  terms there should be a grand total then of   all of the items on the invoice so that's the  amount that you now know that you need to pay   and obviously there should be a due date now  some companies don't put an actual date that   the invoice is due they may just put terms and  those terms could be 30 days it could be 60 days   you really need to look at that in detail to know  when the invoice is actually due and again it   should be in line with your conversations that  you've had with your vendor also importantly   is where to send the payment and again that  information should appear on the invoice some   companies maybe they just want you to mail a check  to the address that they have on the invoice other   companies may offer a website to go pay by credit  card or electronically some companies will send   their invoices electronically these days you can  click a link link your bank account and pay them   directly nice and easy but just be clear who you  are paying it's very easy to pay the wrong party   with a factoring company they're going to put on  their information as well it's going to appear   as a legend on the invoice it may say that the  invoice has been assigned to XYZ factors and have   an address on there so if your vendor is using  a factoring company the payment instructions on   where to send the payment to the factor will  be detailed on the invoice nice and clear   again paying an invoice reading an invoice  very important so no mistakes occur payment   is made on time you've paid the right party an  invoice should have all that information if your   invoice seems to be lacking some information  get in contact with your vendor right away   and make sure that the correct information  is on there if you're a new company or an   existing company that wants to change their  invoice format or style and you need some   help with that feel free to give us a call we're  invoice experts here at Eagle business credit.