Unlock Productivity with the FreshBooks Invoice Template for Inventory

Freshbooks invoice template for Inventory

welcome everybody my name is marcus and in this video i'm going to teach you how we can use freshbooks freshbooks is a good accounting software that you can use and the first thing that you want to do when you're going to enter freshbooks is go to top right next to the login try it free click on it and if you already create account just skip this step email i'll just add it right here you can also register with apple or gmail account and password get started and let's just wait until it's going to load now i'm going to verify my email address okay and here i got it look at this verify your email to start using freshbooks verify my email and let's just wait until it loads and here we got it so let's get you set up what does your business do i'm in marketing communications and media how would you describe your business full-time focus for over a year what do you use builds your customers pen and paper spreadsheet and word document i'm using spreadsheet and board documents and what's your estimated revenue this year i'm in 76 500k now let's press continue and you choose yours then you add a first name marcus stone you just add a number here company name sound we see street address you just add here the street address and let's say i'm going to add a street like this san diego zip code and now press continue how many team members do you have i have two to four and if you can have team members you can easily invite them but for a fresh books i'm going to be just me again if you have multiple people you just like add it right here just me continue and then max you're all said one last thing can you tell us how you heard about freshbooks google save and finish and voila here we got it so in a moment when you're gonna enter freshbooks now we are going to talk about how we can set it up so first thing first welcome marcus here how you can get most of the fresh books set company details add your clients so i can review company profile and you just add here everything this is really important straight for the beginning company name address state based currency fiscal year when it ends you choose the currency dollars whatever date format this is for me business phone mobile phone and standard rate let's go i go 20 euro an hour click save when i go back to dashboard okay we have the details add your clients so this is how we are going to do it guys first thing first i'm going to show you what you will get from freshbooks and then i'm going to show you how we can add clients then i will also show you how we can add vendors and then also i'm going to show you how you can add products items and services and then we will go further on how we can create invoices etc okay so when you're in freshbooks on the left side you would see your company then dashboard in dashboard we will i will show you that in the moment where when we are going to add things you will find data right here in dashboard then in clients you will be able to see your clients and i will show you how you can add them invoices here i will show you how we can add invoices from me to me payments again the same thing all invoice payments i would edit right here expenses estimates this is the thing before having your own invoice time tracking i will show you how we can use time tracking then we were going to look how we can create projects and my team and last thing are reports so i'm going to show you all of these things now the first thing that we are going to look on is how you can add how you can add clients so you would click here on the dashboard clients and here go to top right and click new client i'm going to add here marcus client1 company sun client email address okay and this is our client now i can add a street address everything and now on the right side you're gonna see client settings so you have options to send reminders i automatically send payment reminders for this client invoices and you're gonna have option to have three days after due date then i can add 15 days after due date so i would like have it here click done then share charge late fees if you want to you can also automatically add late fees to this client's overdue invoices so let's say that someone would not pay you for like two weeks and then when days after due date so let's say 30 days they would have 30 10 of the invoice value would be higher currency and language euro english again you can change for the client let's say there are international and then invoice attachments no but you have options to attach pdf you can have it too and now click save and voila this is how you create your own client right here you always be able to see your clients now what you can do next is how you can add vendors is if you would be clicking on expenses and vendors and here i will be clicking on the top right new vendor and this is the literally the same thing company this would be sun vendor first name marcus wender and then account number email address website phone number stream and on the right side we're going to see the vendor settings right here and i can change the currency and language so english usd us dollar and then sales tax type to record the sales tax you pay and you can have it too then click save so this is how you do it and this is how you can add vendors and also how you can add clients the next thing we are going to look on is how you can actually how we can add items and services so we are going to dashboard above clients then add items and services click on it and as you can see we're directly right here in items create a new next to the iport import items and create new item enter the name let's say i'm going to name it mark of final camera description this is a camera camera for recording and rate is going to be 100 you can also track your inventory click save and then create a new service and this is really similar youtube tutorials description and i can add video tutorials rate 200 i can also add taxes here text name text number you can add also multiple taxes and you can automatically add this service to all new projects that we will be creating let's click save and as you can see we got items and services so right now in nine minutes that you're watching this video we have the items and services and the next thing we are going to do is we are going to look on how you can how you can create invoice so how to do it is under the clients click on invoices here you want to go to top right and click new invoice and here you would have a logo so let's say i'm going to logo and i'm going to choose hey i have like a nice quote here nature does not hurry yet everything is accomplished it's a wonderful quote and i'm going to have it automatically i have my own [Music] company here build su i'm going to add a client that we created you can always search for the clients that you have you can change date of issue invoice number due date amount so i'm going to add what kind of item we are selling or providing youtube tutorials quantity 5 line total 1000 euro so let's say i created five tutorials for 200 euro subtotal i can add a discount i can request a deposit i can add a payment schedule right here if i want to see so the person got the option to not pay straight away but in times then subtotal i can add a discount so total amount paid i can enter notes here and terms on the right side when you would create when you will be creating invoice on the right side you can accept online payments here so you can connect it with your stripe account this is something that i recommend which is pretty good like the person got the option to pay for your invoice straight away i like it kind of you can connect it then you can also customize your invoice style you can change the template here how it looks like you can choose a top font so let's say i'm going to choose this one here i liked it you can change also the colors i'm going to choose to all the red is not that great i like the blue and you can also change the font i'm going to choose the modern so you can also customize your invoices click done and then the last option you can have it recurring so you can also make it recurring what does it mean is that recurring invoice will be sent to them every month every two weeks it depends how much you would do it right and now you see it right here so recurring next issue date 17 august 2021 how often monthly weekly yearly the next thing are how many times and let's say i'm going to have it's going to be work until the december so i can have it september october november december 4 times delivery options i can send invoices automatically i can create a drive invoices and send them manually so i'm going to leave it as a send invoices automatically and then allow clients to save credit cards to make automatic payments this is something that i would definitely recommend for you to have and it's a good thing to have i really believe in that so because like if they will be charged five times in the next for this month and another four months until december then click done then when we have it we have the client right here the sun client and as you can see we're gonna see the send reminders charge late fees and currency language so this is how we can work and this is how we can create invoice then we would click on save and now two subject company name sending invoice companies invoice invoice number for invoice a month that's due on and i can also preview it see how it looks like save you can also like optimize this if you want to insert dynamic field save and voila here we have it so we have the invoice your recurring template has been saved and i can see also the invoice for 1000 euro right here so that's how it works and that's how we can do it now the next thing that i'm going to show you is when you would click on the payments what you can do here is how you can actually add payments here so you can click here and add a payment and type an invoice some client payment date payment type how they paid you let's say i'm going to do that they paid me with cash and i can add notes here and press fine and voila so here we got it paid when i would go back to the invoices i see straight away that it's paid already in a payment i can see also i got the checkout link payments here and other income and you would see right here so other income is let's say that i would add to my first books account so it's good with accounting i can go with selling on street income category in-person sales or selling market payment method cash tax nothing assigns a client this would be 100 selling my products fine and this will be my other income in person sales so this is how we do it and this is how we can work with the payments the next thing are expenses so with the expenses uh what you need to do we already have vendor created so now we are going to look on how you can add bills so i would click here and click bills new build add vendor pretty simply add a line here camera and then i would have office expenses hardware let's say rate 100 and that's how we do it so i would have a save see and this is how you do it what you can do is then is when you would find your bills here you can simply click add a payment on this button right here next to the more actions paid in cash cash click save and right now you see right here that we got it now when you would click on expenses you can simply click new expense here you would see an ad category entertainment merchant if you have one marcus and then let's say it's going to be 100 euro i can you can also drag your receipt so let's say that you were eating or something you can assign to client internal you can make it recurring like if it's expense that you are going to every week with some client for lunch you can add it to your expenses and then just click save and you can also mark expenses as a cost of goods sold to associated with the cost required to deliver your service to clients you can have it or no click save see and we hit right here so this would be our expense and this is how we can work with expenses now the next thing we're gonna have here are estimates so estimates are pretty straightforward too and in this part i'm going to show you how we can how we can add estimates so we would come to the top right click create new and you have option to add a proposal or estimate now proposal is for just requesting if they're okay with it or you can click on estimates and i would have a logo again then i would edit client i would add line here youtube tutorials one quantity and this would be the estimate if they are actually fine with that so i would have it as a send to like let's say save see now i will have uh accept or so so let's say i'm going to send it by email and i would send send it to someone in more action i can accept it i can convert it to invoice so let's say i'm going to accept it you accepted this estimate now i'm going to click on estimate i'm going to write here and i can simply more actions i can convert to invoice in the moment when i'm going to convert to invoice we are on a stage and on the point when we were creating the invoices right so here when i'm going to click on convert to invoice i'm going to able to i'll just convert it and that's how we do it so i'm not going to do it straight away because that's what we learned in invoices but that's how we can pretty much work with the estimates and of course you can simply click here and click on proposal and create also proposal and you can require signature in it so that's a proposal that's what you're offering right so that's how we do it now and that's how we can work with estimates the next thing that i'm going to show you is under time tracking and it's a project then we will go to time tracking so projects here i'm going to go on top right create a new project and it will be flood rate project or hourly project flood rate would be like let's say it's going to be creating a youtube video for 100 or hourly for hours so let's say i'm going to flood rate first and you see right here i can invite team members i can assign the client project name youtube video end date 31st flat rate 200 euro total hours 5. and if i want to i can add service youtube tutorials this is the service that we have in our project then project type it's a flat rate project or hourly estimate hours total hours or hours per service and you can also set the cost rate so for this client i'm going to have 20 done and expenses markup this default market will be applied outmarket so any expenses created for this project we can go ten percent five percent that's up to you up to you so this is how we can do it and this is how we can create a project now i would click save here next to the cancel right here in a project i would have like okay this is my project and i can go to the time tracking but right before that i can add time entries so i can add a time entry or starter timer for this project or i can come here to time tracking and what i can do is to click new entry add a project youtube video for the sun client for this day add a service youtube tutorials and i can have it billable or no and let's say it will be five hours see non-billable five hours or i can simply start the timer when i would click on a starter timer i can add a client add the service and voila here we go and right directly i will be working on the project right i will be working on the time tracking project how i can do it so this is how we do it then i would press stop and i would have it right here and you would see all your projects all your entries in time tracking now when i would go to the projects right here i gonna see like okay hours logged five hours flat rate 200 i can again click create new and do the same thing with hourly project so project name youtube video assign a client and date tomorrow total hours five or like let's say 50 services youtube tutorials that's pretty straightforward and then i'm gonna see the project type here set the available rates 20 single hour rate team members rate service rates and then i have also set cost rates and then project type here done and then what we have to do is like click save here and this is really similar comparing so everything else will be so here you're going to see the project hours locked i can add a time entry at a time entry five hours lock time we see right here okay then i can add a time entry start timer and it's automatically timer for this project what you can do is then add estimates expenses and everything above so this is how we can work with the projects and now what you can do is how to can invite the team here you can simply click invite and you can invite admin manager employee contractor or accountant so let's say i'm going to invite admin again really simple first name last name email address and the last thing what we can do are reports so report here you can have the favorite reports and you're going to see the invoice details here expense report item sales revenue by client account engine payments collected and you can create whatever report you want so i'll click on invoice details here so that's something you can do and this is pretty much how you do it guys if you can have any questions ask me down in comments i'm really happy to help you this is how you can use fresh books fresh books tutorial phrase books accounting software fresh books beginner's guide freshbooks how to use it how to use freshbooks freshbooks tutorial freshbooks beginners guide freshbooks guide freshbooks for beginners freshbook accounting software thank you and have a great day and goodbye see ya