Delete and Restore Documents

Managing your documents efficiently is crucial for maintaining an organized workflow in signNow. Whether you need to remove outdated files, recover accidentally deleted documents, or fine-tune the pages within a document, signNow provides intuitive tools to help you stay in control. This guide will walk you through the entire process of deleting and restoring documents, managing the Trash, handling page-level edits, and more — ensuring you never lose track of your important files.

Understanding Document Deletion in signNow

When you delete a document in signNow, it isn't immediately erased forever. Instead, deleted documents are moved to the Trash folder, giving you a safety net in case you need to recover them later. This approach helps prevent accidental data loss and provides flexibility for document management. The Trash acts as a temporary holding area, where you can review, restore, or permanently delete files as needed. Understanding this workflow is key to confidently managing your digital paperwork.

How to Delete Documents and Pages

Deleting documents in signNow is straightforward and designed to minimize mistakes. To delete a document, simply click the More button next to the file you wish to remove and select Delete Document. The document will then be moved to the Trash folder, where it remains until you decide to permanently delete or restore it. This process ensures that you have a chance to recover files if you change your mind.

For visual reference, see the screenshot below showing the deletion process in action:

Managing the Trash: Permanently Deleting Documents

The Trash folder in signNow is your central hub for managing deleted documents. Here, you can review all files marked for deletion, restore them if needed, or remove them permanently. To empty the Trash and delete all documents at once, click the Empty Trash button. If you only want to delete specific files, select them using the checkboxes and click Delete.

This flexibility allows you to keep your workspace tidy and ensures that only the documents you truly no longer need are permanently erased.

Restoring Deleted Documents

If you accidentally delete a document or change your mind, restoring it is simple. Navigate to the Trash folder, select the document you want to recover, and click Restore. The file will be returned to its original location. For even more control, use the Restore To option to choose a specific folder for the restored document. This is especially useful for organizing files or moving them to a shared workspace.

Below, you can see how the restoration process works in signNow:

Deleting and Rotating Pages Within a Document

Sometimes, you may only need to remove or rotate specific pages within a document rather than deleting the entire file. In the signNow editor, you can manage pages easily using the thumbnails panel. Select a page to reveal the Rotate page and Delete page buttons. Rotating a page turns it 90 degrees clockwise, and you can repeat this action as needed. Deleting a page removes it from the document, but you must always leave at least one page remaining.

Here's how the page management tools appear in the editor:

Important Considerations When Deleting Pages

Deleting pages can have additional effects if your document uses advanced features like conditional logic or formulas. For example, if you try to delete a page that's part of a conditional logic sequence, signNow will warn you that the entire sequence will be removed. Similarly, if a page is involved in a formula, you'll need to edit the formula first before deletion is allowed. These safeguards help prevent accidental loss of important document logic.

Below are examples of the warning dialogs you might encounter:

Deleting Roles from Documents

In signNow, roles are assigned to recipients who need to fill out or sign a document. If you need to remove a role (for example, if a signer is no longer required), open the document and click Edit Recipients in the sidebar. Then, click the trashcan icon next to the recipient you wish to remove and select Save Changes. This action will update the document and remove the role from the workflow.

See the process illustrated below:

Managing and Deleting Pages in the signNow iOS App

The signNow iOS app offers a robust set of tools for managing document pages on the go. You can delete, rearrange, rotate, crop, and add pages directly from your mobile device. To delete a page, open the document, tap the ellipses in the lower right corner, and select Delete. Confirm your choice in the pop-up window. You can also rearrange pages by dragging them into the desired order, rotate pages or the entire document, crop pages to adjust their size, and add new pages by importing files or capturing images.

Explore the mobile page management features below:

Frequently Asked Questions

Below are answers to some of the most common questions about deleting and restoring documents in signNow. These insights will help you avoid common pitfalls and make the most of signNow's document management features.

Frequently Asked Questions

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