What Is SignNow?

SignNow is an award-winning e-signature platform designed to simplify and digitize the way individuals and businesses handle documents. With millions of users worldwide, SignNow transforms traditional paper-based workflows into fast, secure, and fully digital processes. Whether you’re a small business owner, a large enterprise, or an individual looking to streamline document signing, SignNow offers a robust, user-friendly solution accessible from virtually any device. This guide will walk you through what makes SignNow unique, its core features, and how you can get started with secure, legally binding e-signatures.

Key Features of SignNow

SignNow stands out for its comprehensive suite of features that cater to a wide range of business and personal needs. The platform enables users to e-sign documents quickly, send them for signing in a specific order, and track their status in real time. With reusable templates, advanced document editing tools, and seamless integration with popular business systems, SignNow is built for efficiency and flexibility. Security is at the heart of the platform, ensuring that every signature is legally binding and every document is protected. Whether you need to sign a contract, collect approvals, or manage complex workflows, SignNow provides the tools to do it all with ease.

SignNow’s Most Powerful Features

• Legally Binding E-Signatures SignNow ensures every signature is compliant with U.S. e-signature laws, including ESIGN and UETA. This means your signed documents are recognized as legally valid in court, giving you peace of mind for every transaction.
• Reusable Templates and Fillable Forms Create and save templates for frequently used documents, such as contracts or onboarding forms. SignNow’s fillable forms can be customized to fit your workflow, saving you time and reducing errors.
• Real-Time Document Tracking Monitor the status of your documents at every stage. Receive notifications when a document is viewed, signed, or completed, so you’re always in the loop and can follow up promptly.
• Mobile and Web Access SignNow works seamlessly across iOS, Android, and web browsers, allowing you to sign and manage documents from your laptop, tablet, or smartphone—anytime, anywhere.
• Robust Integrations Connect SignNow with Salesforce, NetSuite, Oracle, Microsoft Dynamics CRM, G Suite, Dropbox, and more. These integrations help you embed e-signature workflows directly into your existing business systems.
• Advanced Security and Compliance SignNow uses industry-leading encryption and offers features like two-factor authentication to keep your documents and data secure. The platform is regularly audited to maintain compliance with strict security standards.

How SignNow Works

SignNow’s intuitive interface makes it easy for anyone to upload, prepare, and send documents for signature. The platform supports a drag-and-drop workflow, allowing you to add signature fields, initials, dates, and other required information directly onto your document. You can assign roles, set signing orders, and even invite multiple signers to collaborate on a single document. Once sent, recipients receive an email invitation to sign, and you can track every step of the process in real time. The result is a streamlined, paperless workflow that saves time and reduces administrative overhead.

To illustrate, here’s a look at the SignNow document signing interface, where you can assign roles, drag and drop signature fields, and navigate multi-page documents with ease:

When it’s time to add your signature, SignNow offers a flexible modal that lets you type, draw, or upload your signature. You can even set your signature as default for future use, ensuring a consistent and efficient signing experience:

After signing, you can review the completed document in a secure, read-only viewer. This ensures the integrity of your signed documents and allows you to download or share them as needed:

Supported Devices and Platforms

SignNow is designed for maximum accessibility, supporting a wide range of devices and operating systems. Whether you’re working from a desktop computer, laptop, tablet, or smartphone, SignNow delivers a consistent and responsive experience. The platform is compatible with Windows, macOS, iOS, and Android, and can be accessed through any modern web browser. This flexibility ensures you can manage your documents and collect signatures wherever your work takes you—at the office, at home, or on the go.

Document Types and File Compatibility

One of SignNow’s strengths is its broad support for various document formats. You can upload and sign documents in popular file types such as .doc, .docx, .pdf, .txt, .png, .xls, .xlsx, and more. This versatility means you can handle contracts, forms, images, spreadsheets, and virtually any business document without worrying about compatibility issues. After uploading, you can add signature fields, text, checkboxes, and other elements to customize your workflow and ensure all necessary information is captured.

Security and Legal Compliance

Security and compliance are at the core of SignNow’s platform. Every document and signature is protected with advanced encryption, and features like two-factor authentication add an extra layer of security. SignNow is fully compliant with U.S. e-signature laws, including the ESIGN Act and UETA, ensuring that your electronic signatures are legally binding and recognized in court. The platform undergoes regular audits to maintain the highest standards of data protection, making it a trusted choice for businesses in regulated industries.

Integration with Business Systems

SignNow integrates seamlessly with leading business platforms, allowing you to embed e-signature workflows directly into your existing processes. Whether you use Salesforce for customer relationship management, NetSuite for enterprise resource planning, or Dropbox for file storage, SignNow’s integrations help you automate document handling and reduce manual work. Developers can also leverage SignNow’s powerful API to build custom solutions tailored to their organization’s needs, enabling everything from automated contract approvals to bulk document signing.

Global Availability and Language Support

SignNow is a truly global solution, trusted by individuals and businesses in hundreds of countries. The platform is designed to support international workflows, making it easy to send, sign, and manage documents across borders. While SignNow is available worldwide, it’s important to review your country’s e-signature laws to ensure compliance. If you have questions about using SignNow in your region, the support team is ready to help you navigate local regulations and best practices.

Getting Started with SignNow

Getting started with SignNow is simple and risk-free. You can begin by signing up for a free business trial, which gives you immediate access to the platform’s core features. Upload your first document, add signature fields, and invite signers—all within minutes. SignNow’s intuitive interface and helpful resources, such as the SignNow University support page and YouTube channel, make it easy to learn best practices and maximize your productivity. When you’re ready to explore advanced features or upgrade your plan, visit the SignNow pricing page for more information.

Frequently Asked Questions

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